Top 65 Senior program assistant Jobs in Pasadena, Ca

Senior Administrative Assistant (SoCal)
Emerald Cities Collaborative —Pasadena, CA
- $77,000 - $82,000 a year
- Temporary
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Travel reimbursement
- Health insurance
Quick Apply
4d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Los Angeles, CA
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
5d
Purchasing Senior Administrative Assistant
Cedars-Sinai —Los Angeles, CA
- $26.31 - $40.78 an hour
- 8 hour shift
- Mid-level
- Administrative experience
- High school diploma or GED
- Tuition reimbursement
Business Office Assistant ~ Senior Living Community ~ Pasadena ~ FT
MorningStar Senior Management LLC —Pasadena, CA
- $24 - $26 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Senior Executive Assistant
Inversion —Los Angeles, CA
- $100,000 - $130,000 a year
- Senior level
- Communication skills
- Commercial
Quick Apply
Senior Administrative Assistant
Cedars-Sinai —Los Angeles, CA
- $26.31 - $40.78 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Tuition reimbursement
13d
OR Administration Senior Administrative Assistant
Cedars-Sinai —Los Angeles, CA
- $26.31 - $40.78 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Tuition reimbursement
Residential Care Facility for the Elderly Administrative Assistant
Prudential Healthcare —El Monte, CA
- $25 - $30 an hour
- Part-time
- Google Workspace
- Office
- High school diploma or GED
- Flexible schedule
Quick Apply
Program Assistant
Mt San Antonio Gardens —Pomona, CA
- From $22.20 an hour
- Weekends as needed
- CPR Certification
- Clean driving record
- Skilled nursing facility
Programs and Services Senior Specialist
Glendale Community College —Glendale, CA
- $6,287.37 - $6,931.83 a month
- Weekends as needed
- Inventory management
- Word processing
- Basic math
- Wellness program
- AD&D insurance
Senior Administrative Assistant to Assistant Vice President for Foundation Relations
California Institute of Technology —Pasadena, CA
- $35.00 - $50.50 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Senior Executive Assistant (Bilingual English- Korean required)
SIC Enterprise Inc —Fullerton, CA
- $90,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Customer service
- No background check
- Health insurance
- Dental insurance
Quick Apply
Sr. Digital Services Remote Support Specialist
Trane Technologies —Brea, CA
- $48.00 - $59.73 an hour
- Overtime
- Clean driving record
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
Anesthesiology Academics Senior Administrative Assistant
Cedars-Sinai —West Hollywood, CA
- $26.31 - $40.78 an hour
- 8 hour shift
- Microsoft Excel
- Writing skills
- Mid-level
- Tuition reimbursement
Sr Administrative Assistant
NBCUniversal —North Hollywood, CA
- $33.65 - $43.27 an hour
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
12d
Administrative Assistant (Senior Level)
Skirball Cultural Center —Los Angeles, CA
- $25 - $28 an hour
- Weekends as needed
- Microsoft Outlook
- English
- Mid-level
Quick Apply
Senior Program Associate, Housing Specialist (Re-entry)
Impact Justice —Los Angeles, CA
- $75,927 a year
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Writing skills
- Mileage reimbursement
- Health insurance
Quick Apply
Senior Office Services Associate
RR Donnelley —Los Angeles, CA
- $23 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Sr. Program Coordinator
Children's Hospital Los Angeles —Los Angeles, CA
- $51,979 - $85,394 a year
- Full-time
- Marketing
- Customer service
- Mid-level
Office Assistant
Institute for Applied Behavior Analysis —Culver City, CA
- $54,080 - $58,240 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply

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Senior Administrative Assistant (SoCal)

Emerald Cities Collaborative
Pasadena, CA

Quick Apply

Job Details

Temporary | Full-time
$77,000 - $82,000 a year
4 days ago

Benefits

Travel reimbursement
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Writing skills
Documentation tools
Video conferencing software
Attention to detail
Video conferences (communication methods)
Editing
Stakeholder relationship building

Full Job Description

EMERALD CITIES COLLABORATIVE BACKGROUND

The Emerald Cities Collaborative (ECC) is a national non-profit organization that partners with labor unions, community organizations, social justice advocates, development intermediaries, research and technical assistance providers, and socially responsible businesses dedicated to building high road – sustainable, just and inclusive – regional economies. ECC envisions a future in which American cities are the greenest and most equitable in the world, leading the way to head off global climate change while creating a vital new economic sector with low-income and historically underrepresented communities as central actors and beneficiaries in this new economy. Visit our website for more information: http://www.emeraldcities.org/

ECC-Southern California (ECC SoCal)

ECC-SoCal ensures that equity-focused sustainable development projects are implemented by connecting residents and businesses from disadvantaged communities to jobs and contract opportunities in energy efficiency, renewable energy, and green infrastructure. Specifically, ECC-SoCal is the workforce education and training implementer for the Southern California Regional Energy Network (SoCalREN), a network of over 200 government agencies. SoCalREN is organized to provide project development, financing, and workforce services to government agencies to help meet California’s energy efficiency goals.

OVERVIEW OF POSITION

The Senior Administrative Assistant provides high-level administrative, operational, and program support to regional leadership and serves as a key contributor to the efficient functioning of the SoCal region. This position requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced nonprofit environment. The Senior Administrative Assistant serves as a central point of coordination for executive regional support, office operations, and cross-regional programs. This position requires exceptional discretion, sound judgment, and an ability to manage complex, fast-paced environments in alignment with ECC’s mission.

The position works under the direct supervision of the SoCal Regional Director.

Location: Hybrid (Southern, CA; In-Office in Pasadena, CA)

Job Type: Full-Time Temporary, Exempt

Compensation: $77,000-$82,000

MAJOR RESPONSIBILITIES

Executive and Administrative Support

· Provide comprehensive administrative support to senior leadership, including calendar management, scheduling, and coordination of internal and external meetings.

· Prepare meeting agendas, presentations, briefing materials, reports, and correspondence.

· Record and distribute meeting minutes and track action items to ensure timely follow-up and completion.

· Coordinate domestic travel arrangements, including transportation, lodging, itineraries, and related logistics.

· Process and reconcile business expenses and ensure timely submission of documentation.

· Manage confidential information and sensitive organizational matters with professionalism and discretion.

· Serve as a liaison between organizational leadership, staff, and funders.

Office Operations and Administration

· Support day-to-day office operations to maintain an efficient and productive work environment.

· Serve as a primary point of contact for incoming communications, including phone calls, emails, visitors, and mail.

· Draft, proof, and manage correspondence, briefing documents, presentations, and talking points for internal and external audiences

· Maintain office supplies, equipment, and vendor relationships to ensure effectiveness.

· Develop, maintain, and organize electronic and physical filing systems.

· Prepare, distribute mail, reports, and correspondence.

· Enter, update, and maintain accurate information in organizational databases and systems.

Meeting and Event Coordination

· Coordinate logistics for meetings, conferences, and organizational events.

· Arrange meeting locations, technology, catering, materials, and participant communications.

· Support planning and execution of leadership meetings, staff gatherings, and stakeholder events.

· Ensure meeting materials and documentation are prepared and distributed in a timely manner.

· Coordinate regional leadership meetings.

· Prepare meeting materials, agendas, board packets, and supporting documentation.

· Record and maintain meeting minutes and governance records.

· Maintain files, and organizational records.

· Track directives and action items to ensure timely follow-up.

Project Coordination and Organizational Support

· Assist with planning, tracking, and implementation of organizational initiatives and special projects.

· Monitor project timelines, deliverables, and deadlines, ensuring progress and accountability.

· Collaborate with regions and departments across the organization to facilitate communication.

- Partner with Finance, HR, and Operations to oversee compliance with organizational policies related to expense reporting, travel, and documentation.

· Support activities, stakeholder engagement efforts, and strategic initiatives as assigned.

· Assist with implementation and maintenance of organizational systems, tools, and processes.

Contracts & Procurement

- Coordinate the review, tracking, and execution of SoCal’s contracts and MOUs in collaboration with relevant departments.

- Maintain centralized filing systems for regional agreements and ensure compliance with ECC’s procurement protocols.

Perform other duties as assigned.

EXPERIENCE & QUALIFICATIONS

Required

· Associate’s or Bachelor’s degree in Business Administration, Public Administration, Communications, or a related field, or an equivalent combination of education and experience.

· Minimum of 7 years of progressively responsible administrative experience, preferably supporting leadership in an organization.

· Strong organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.

- Excellent writing, verbal, editing, and interpersonal communication skills.

· Demonstrated ability to maintain confidentiality and handle sensitive information.

· Strong attention to detail, accuracy, and problem-solving skills.

· Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.

Preferred

· Experience supporting executive leadership.

· Experience in nonprofit organization.

HOW TO APPLY

All applications for our open positions must be submitted through Indeed.

Emerald Cities Collaborative strongly encourages candidates from communities that have been historically underrepresented in the environmental and energy efficiency sectors to apply. We are committed to expanding access to opportunity and fostering an inclusive workplace environment.

Emerald Cities Collaborative is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, marital status, family responsibilities, pregnancy, genetic information, disability, veteran status, matriculation, political affiliation, or any other characteristic protected by applicable federal, state, or local law.

Pay: $77,000.00 - $82,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: Hybrid remote in Pasadena, CA

Quick Apply

Refine Your Search

senior program assistant jobs in pasadena, ca

Senior Administrative Assistant (SoCal)

Senior Administrative Assistant, Enforcement

Purchasing Senior Administrative Assistant

Business Office Assistant ~ Senior Living Community ~ Pasadena ~ FT

Senior Executive Assistant

Senior Administrative Assistant

OR Administration Senior Administrative Assistant

Residential Care Facility for the Elderly Administrative Assistant

Program Assistant

Programs and Services Senior Specialist

Senior Administrative Assistant to Assistant Vice President for Foundation Relations

Senior Executive Assistant (Bilingual English- Korean required)

Sr. Digital Services Remote Support Specialist

Anesthesiology Academics Senior Administrative Assistant

Sr Administrative Assistant

Administrative Assistant (Senior Level)

Senior Program Associate, Housing Specialist (Re-entry)

Senior Office Services Associate

Sr. Program Coordinator

Office Assistant

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