Top 1219 Administrative business partner Jobs in Pasadena Ca

Schedule Coordinator
UP-LIFT —Pasadena, CA
- $18.50 - $27.50 an hour
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Employment & labor law
- Health savings account
- Health insurance
Quick Apply
14h
UNIQLO Human Resources Coordinator
UNIQLO —Sherman Oaks, CA
- $24.50 an hour
- Weekends as needed
- Mid-level
- Administrative experience
- Associate's degree
- Store discount
- Commuter assistance
Senior Administrative Assistant (SoCal)
Emerald Cities Collaborative —Pasadena, CA
- $77,000 - $82,000 a year
- Temporary
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Travel reimbursement
- Health insurance
Quick Apply
7d
Administrative Program Coordinator (Hybrid)
City of Hope —Duarte, CA
- $33.80 - $52.29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Creative Coordinator
NBCUniversal —Universal City, CA
- $60,000 - $65,000 a year
- Extended hours
- Hybrid work
- Google Workspace
- Microsoft Excel
- Marketing
- Health insurance
- Dental insurance
Entertainment Coordinator
NBCUniversal —Universal City, CA
- $56,000 - $60,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Administrative Assistant, Business & Legal Affairs - Music
Netflix —Los Angeles, CA
- $38.46 - $71.39 an hour
- Hybrid work
- Microsoft Word
- Writing skills
- Office
- Paid holidays
- Health insurance
7d
Administrative Coordinator, Labor Relations
NBCUniversal —Universal City, CA
- $60,000 - $75,000 a year
- Email
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant, Business Affairs, Sports
Netflix —Los Angeles, CA
- $125,000 - $220,000 a year
- 5 years
- Bachelor of Science
- Writing skills
- Paid holidays
- Health insurance
Administrative Coordinator- US Marketing
Kite Pharma —Santa Monica, CA
- $99,705 - $129,030 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Recruiting
- Health insurance
- Dental insurance
Assistant, Brand & Audience Services
Warner Music Group —Los Angeles, CA
- $20 - $22 an hour
- Full-time
- Google Workspace
- Office
- Visual & Performing Arts
Merchandise Coordinator
MINISO USA —West Covina, CA
- $70,304 a year
- Full-time
- Merchandising
- Bachelor's degree
- Business Administration
Administrative Assistant III
North Orange County Community College District —Anaheim, CA
- $6,154 - $7,430 a month
- Monday to Friday
- Writing skills
- English
- Mid-level
1d
Sr Administrative Assistant
NBCUniversal —North Hollywood, CA
- $33.65 - $43.27 an hour
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Coordinator, Minors, Immigration and Diligence
Netflix —Los Angeles, CA
- $58.65 - $81.73 an hour
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Health insurance
7d
Annual Giving Specialist
California Institute of Technology —Pasadena, CA
- $29.00 - $47.50 an hour
- Weekends as needed
- Microsoft Outlook
- Research
- Mid-level
6d
Human Resources Coordinator
San Gabriel/Pomona Regional Center —Pomona, CA
- $24.25 - $39.14 an hour
- Full-time
- Mid-level
- Office
- 3 years
Assistant Staff Analyst, Invoicing, ERC (N257)
Heluna Health —Los Angeles, CA
- $35.23 - $50.83 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Assistant Staff Analyst, CalAIM Community Support Team
Heluna Health —Los Angeles, CA
- $6,107.18 - $8,811.00 a month
- Hybrid work
- Spanish
- Microsoft Excel
- Microsoft Outlook
Office Support Professional
Cintas —Burbank, CA
- $19.84 - $25.01 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Profit sharing
- AD&D insurance
9d

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Schedule Coordinator

UP-LIFT
Pasadena, CA

Quick Apply

Job Details

Full-time
$18.50 - $27.50 an hour
14 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

Computer operation
Google Workspace
Confidential information handling
Google Drive
Microsoft Outlook
Phone communication
Executive administrative support
High school diploma or GED
Data management
Video conferencing software
Attention to detail
Desktop applications
Organizational skills
Manual handling
Video conferences (communication methods)
Video conferencing systems operation

Full Job Description

Position Summary:

The Schedule Coordinator is responsible for managing and maintaining staff and client schedules to ensure consistent, efficient service delivery. This role requires strong organizational skills, attention to detail, and clear, professional communication with both staff and clients and leadership. The position also provides administrative and clerical support, including documentation, communication management, and coordination with internal departments.

The ideal candidate thrives in a fast-paced environment, can manage competing priorities, and responds to urgent scheduling adjustments with professionalism and sound judgment.

Note: Occasional work outside normal business hours may be required to address urgent scheduling needs or last-minute changes.

Key Responsibilities:

Scheduling & Coordination

Maintain, update, and adjust daily, weekly, and monthly staff schedules to meet operational and client service needs.
Serve as the primary point of contact for scheduling-related communication with staff and clients.
Communicate schedule confirmations, changes, and updates in a timely and professional manner.
Track time-off requests, employee absences, and shift changes; coordinate coverage as needed.
Ensure schedules comply with labor laws, internal policies, and required staffing ratios.
Maintain accurate scheduling records using internal scheduling systems.
Collaborate with supervisors regarding staffing needs, availability updates, and time-off approvals.
Participate in staff planning meetings and prepare scheduling data or metrics as requested.

Administrative & Clerical Support

Provide administrative and clerical support to Directors and leadership team, as needed.
Draft, format, and distribute emails, reports, and scheduling-related documentation.
Serve as a point of contact for internal staff, clients, and external partners regarding scheduling matters.
Receive, summarize, and route communications related to staffing and scheduling.
Maintain organized digital files and records related to employee schedules and availability.
Support onboarding processes related to staff availability, system access, and scheduling expectations.
Assist with general office operations, including recordkeeping, administrative follow-through, and coordination tasks.
Perform additional duties as assigned by management.

Physical Demands

Prolonged periods of sitting and working at a computer.
Frequent use of hands and fingers for typing, data entry, and phone use.
Ability to view computer screens for extended periods.
Occasional standing, walking, bending, or reaching.
Ability to lift or move up to 15 pounds occasionally.
Ability to communicate effectively via phone, video conferencing, and email.
Occasional on-site presence at program or office locations.

Qualifications

High school diploma or equivalent required; college coursework/degree preferred.
Minimum of two (2) years of experience in scheduling, coordination, or administrative support.
Strong organizational, time management, and problem-solving skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proficiency with scheduling software and Google Workspace.
Strong verbal and written communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency with standard office software (Word, Excel, Outlook, Google Drive/Workspace).
Ability to work independently and collaboratively as part of a team.

Preferred Skills & Attributes

Experience with scheduling platforms such as Workforce, When I Work, Humanity, or Paycom.
Knowledge of labor regulations and shift-scheduling best practices.
Ability to manage urgent or sensitive scheduling issues calmly and professionally.
Strong interpersonal skills and ability to build positive working relationships.
Flexibility to respond to urgent scheduling needs as required.

Pay: $18.50 - $27.50 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance

Work Location: Hybrid remote in Pasadena, CA 91101

Quick Apply

Refine Your Search

administrative business partner jobs in pasadena ca

Schedule Coordinator

UNIQLO Human Resources Coordinator

Senior Administrative Assistant (SoCal)

Administrative Program Coordinator (Hybrid)

Creative Coordinator

Entertainment Coordinator

Administrative Assistant, Business & Legal Affairs - Music

Administrative Coordinator, Labor Relations

Executive Assistant, Business Affairs, Sports

Administrative Coordinator- US Marketing

Assistant, Brand & Audience Services

Merchandise Coordinator

Administrative Assistant III

Sr Administrative Assistant

Coordinator, Minors, Immigration and Diligence

Annual Giving Specialist

Human Resources Coordinator

Assistant Staff Analyst, Invoicing, ERC (N257)

Assistant Staff Analyst, CalAIM Community Support Team

Office Support Professional

I want to receive the latest job alert for administrative business partner in pasadena ca

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