Top 20 Document imaging specialist Jobs in Pasadena Ca

Accounts Payable Specialist - Temporary Position
HumanGood Community Support Center —Duarte, CA
- $27 - $35 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Basic math
- Research
- Paid holidays
- Health insurance
Quick Apply
8h
Document Control Specialist
Teledyne Technologies Inc. —El Segundo, CA
- $62,800 - $83,700 a year
- Full-time
- Microsoft Access
- Mid-level
- Microsoft Office
Administrative Specialist II (Part-Time)
Mt. San Antonio College —Walnut, CA
- Part-time
- Word processing
- Writing skills
- English
Accounts Payable Specialist - Temporary Position
HumanGood —Duarte, CA
- $27 - $35 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Basic math
- Research
- Paid holidays
- Health insurance
Quick Apply
11h
IT Support / Help Desk Specialist
BradyPLUS —Bell, CA
- $26 - $27 an hour
- Full-time
- Computer science
- Microsoft Outlook
- Computer Science
- Disability insurance
- Health insurance
Quick Apply
Eligibility Specialist II
Southern California United Food & Commercial Workers Unions and Food Employers Joint Benefit Funds A —Cypress, CA
- $31.75 - $34.35 an hour
- Microsoft Outlook
- HIPAA
- Mid-level
Intake Specialist for Energy Program (Nonprofit)
PACE —Los Angeles, CA
- $19 - $22 an hour
- Online Application
- Organizational skills
- In-person
- Communication skills
- Paid holidays
- Health insurance
Financial Clearance Specialist III - PreArrival - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Los Angeles, CA
- $25.00 - $39.69 an hour
- 8 hour shift
- Medical office experience
- HIPAA
- Research
Academic Records Specialist I
Western University of Health Sciences —Pomona, CA
- $21.05 an hour
- Weekends as needed
- Background check
- Microsoft Outlook
- Mid-level
- Paid time off
- Retirement plan
1d
Intake Specialist for Energy Program (Nonprofit)
Pacific Asian Consortium in Employment —Los Angeles, CA
- $19 - $22 an hour
- Online Application
- Spanish
- Writing skills
- Office
- Paid holidays
- Health insurance
Animal Research Lab Specialist
USC —Los Angeles, CA
- $69,418.42 - $85,000.00 a year
- Weekends as needed
- 5 years
- Master's degree
- Surgery
Paralegal Specialist – Trial Support
Leidos —Los Angeles, CA
- $30.34 an hour
- Full-time
- Word processing
- Writing skills
- Mid-level
5d
Temp - Asset Monitoring Specialist I
East West Bank —El Monte, CA
- $20 - $22 an hour
- Full-time
- Mid-level
- Office
- Finance
- Opportunities for advancement
6d
Escrow Insurance Specialist
Cathay Bank —Rosemead, CA
- $23.07 - $28.85 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
9d
Clinical Applications Specialist, Ultrasound Women's Health (Southern California)
Boston Imaging —Los Angeles, CA
- Full-time
- Microsoft Outlook
- Mid-level
- Ob/Gyn
- Wellness program
- Disability insurance
Quick Apply
Loan Servicing Specialist II
East West Bank —El Monte, CA
- $20 - $27 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Opportunities for advancement
Now Hiring: Medical Office Administrator – Personal Injury Specialist
Pain Gone MD —Van Nuys, CA
- From $25 an hour
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
2d
Sales Specialist
Rezolut —Los Angeles, CA
- $68,000 - $80,000 a year
- Full-time
- Remote
- Up to 50% travel
- Marketing
- Hospital
- Health insurance
- Dental insurance
Quick Apply

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Accounts Payable Specialist - Temporary Position

HumanGood Community Support Center -
Duarte, CA

Quick Apply

Job Details

Full-time
$27 - $35 an hour
8 hours ago

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Cell phone reimbursement
401(k) 4% Match
Employee assistance program
Vision insurance
401(k) matching

Qualifications

High school diploma or GED

Full Job Description

This is a temporary position lasting up to 3 months

The Accounts Payable Specialist processes vendor invoices, supports payment activities, maintains accurate accounts payable records, and responds to vendor and community inquiries in a timely and professional manner. This position reviews and validates invoice information, enters and processes invoices through accounting and electronic approval workflow systems, researches discrepancies, supports vendor setup and maintenance, and assists with check, ACH, EFT, and related payment activities.

The Accounts Payable Specialist works with limited supervision while following established accounting procedures, internal controls, approval requirements, and HumanGood policies. This position supports HumanGood communities and vendors by providing accurate, timely, and service-oriented accounts payable support.

Processes vendor invoices accurately and timely in the accounting system and electronic approval workflow system.
Reviews invoices and supporting documentation for completeness, accuracy, proper approval, coding, vendor information, and compliance with established procedures.
Validates invoice data, resolves discrepancies, and follows up with communities, vendors, and internal departments to obtain missing or corrected information.
Enters, reviews, and processes high-volume invoice activity from electronic images, email, workflow queues, and other approved sources.
Supports full-cycle accounts payable activities, including invoice processing, payment preparation, vendor inquiry resolution, adjustments, and record maintenance.
Sets up and maintains vendor records in accordance with established procedures, including review of required documentation such as W-9 forms, payment instructions, and vendor changes.
Assists with weekly or scheduled payment runs, including checks, ACH, EFT, and other approved payment methods.
Uploads check registers or payment files to banking portals as assigned, including positive pay or related fraud-prevention processes.
Researches, reconciles, and resolves vendor statements, past-due balances, duplicate invoices, credit memos, payment discrepancies, and other AP issues.
Responds professionally and timely to vendor inquiries, community team member questions, and internal requests; escalates unresolved or complex matters appropriately.
Reviews, evaluates, and resolves moderately complex invoice-processing issues using judgment, policy knowledge, and available system information.
Supports month-end close activities by assisting with AP accruals, outstanding invoice review, account research, and documentation requests.
Maintains accurate electronic records and documentation in accordance with accounting, audit, retention, and internal control requirements.
Assists with AP reporting, audit requests, vendor research, 1099 support, and special projects as assigned.
Identifies process issues, recommends improvements, and adapts to new systems, workflows, and automation tools.
Protects confidential financial, vendor, resident, and organizational information.

Qualifications:

High school diploma or equivalent required. Associate degree or college coursework in accounting, business administration, finance, or related field is preferred.
2+years of accounts payable, accounting support, finance operations, or related experience required; equivalent combination of education, training, and experience may be considered.
Experience processing invoices, researching discrepancies, responding to vendor inquiries, and maintaining accurate financial records.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Intermediate Excel skills, including sorting, filtering, basic formulas, and data review.
Experience with Great Plains, PaperSave, AP automation, ERP systems, or electronic invoice workflow systems.
Ability to work accurately with large volumes of invoices, data, and supporting documentation.
Ability to use accounting systems, electronic approval workflows, document imaging tools, and other business applications.
Strong attention to detail, organization, follow-through, and ability to meet recurring deadlines.
Ability to communicate professionally and clearly with vendors, community team members, and internal departments.
Ability to maintain confidentiality and follow accounting procedures, approval requirements, and internal controls.
Basic mathematical skills, including the ability to calculate percentages, discounts, totals, and invoice adjustments.
Experience supporting multi-site, healthcare, senior living, nonprofit, or service-based organizations.
Experience with vendor setup and maintenance, W-9 documentation, 1099 support, ACH/EFT payment processing, positive pay, and vendor statement reconciliation.
Experience working in a remote or centralized shared-services environment.

Working Conditions & Physical Requirements

Primarily works in a remote office environment, with assigned work hours generally aligned to Pacific Time business hours unless otherwise approved.
Regularly uses a computer, keyboard, mouse, telephone, video conferencing, email, electronic workflow systems, and standard office equipment.
Frequently sits for extended periods and performs repetitive hand and finger movements related to keyboarding, mouse use, data entry, and document review.
Requires visual acuity to review invoices, electronic documents, spreadsheets, system screens, and financial information.
May occasionally lift, carry, push, or pull office materials, files, or equipment up to 20 pounds.
Requires the ability to concentrate, prioritize work, meet deadlines, and handle frequent interruptions or competing requests.
May occasionally attend virtual or in-person meetings, trainings, or business events as required.
Minimal travel may be required.

What's in it for you?

As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

At HumanGood, we offer the opportunity to be part of something bigger than yourself on top of an incredible package of benefits and perks for our part-time and full-time Team Members that can add up to 40% of your base pay.

Full-Time Team Members are eligible for the following:

20 days of paid time off, plus 7 company holidays (increases with years of service)
401(k) with up to 4% employer match and no waiting on funds to vest
Health, Dental and Vision Plans- start the 1st of the month following your start date
$25+tax per line Cell Phone Plan
Tuition Reimbursement
5 star employer-paid employee assistance program
Find additional benefits here: www.HGcareers.org

Location: This position is a hybrid position. Wednesday/Thursdays will require working at our Duarte location to process checks. Remote Monday/Tuesday/Friday.

This is a temporary position lasting up to 3 months.

Compensation: $27-$35/hr depending on experience

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Quick Apply

Refine Your Search

document imaging specialist jobs in pasadena ca

Accounts Payable Specialist - Temporary Position

Document Control Specialist

Administrative Specialist II (Part-Time)

Accounts Payable Specialist - Temporary Position

IT Support / Help Desk Specialist

Eligibility Specialist II

Intake Specialist for Energy Program (Nonprofit)

Financial Clearance Specialist III - PreArrival - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Academic Records Specialist I

Intake Specialist for Energy Program (Nonprofit)

Animal Research Lab Specialist

Paralegal Specialist – Trial Support

Temp - Asset Monitoring Specialist I

Escrow Insurance Specialist

Clinical Applications Specialist, Ultrasound Women's Health (Southern California)

Loan Servicing Specialist II

Now Hiring: Medical Office Administrator – Personal Injury Specialist

Sales Specialist

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