Top 21 Senior executive assistant Jobs in Pasadena Ca

Senior Administrative Assistant to Assistant Vice President for Foundation Relations
California Institute of Technology —Pasadena, CA
- $35.00 - $50.50 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Senior Administrative Assistant (SoCal)
Emerald Cities Collaborative —Pasadena, CA
- $77,000 - $82,000 a year
- Temporary
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Travel reimbursement
- Health insurance
Quick Apply
3d
Senior Executive Assistant
Inversion —Los Angeles, CA
- $100,000 - $130,000 a year
- Senior level
- Communication skills
- Commercial
Quick Apply
Senior Executive Assistant
Circadia Health —El Segundo, CA
- $100,000 - $125,000 a year
- Full-time
- Google Workspace
- 7 years
- Office
- Health insurance
- Dental insurance
Quick Apply
Sr Administrative Assistant
NBCUniversal —North Hollywood, CA
- $33.65 - $43.27 an hour
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
11d
Sr. Administrative Assistant
Sony Pictures Entertainment Inc. —Culver City, CA
- $66,000 - $83,200 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
12d
Senior Special Assistant to the President
SERVICE EMPLOYEES INTERNATIONAL UNION —Los Angeles, CA
- $113,083.29 - $118,808.13 a year
- Weekends as needed
- Google Workspace
- 5 years
- Travel
Quick Apply
Senior Level Executive Administrator
ARRAY NOW —Los Angeles, CA
- Weekends as needed
- Microsoft Outlook
- Office
- Senior level
12d
Senior Executive Assistant (Bilingual English- Korean required)
SIC Enterprise Inc —Fullerton, CA
- $90,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Customer service
- No background check
- Health insurance
- Dental insurance
Quick Apply
SENIOR SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS
County of Los Angeles —Los Angeles, CA
- $5,203.28 - $7,010.92 a month
- Online Application
- Mid-level
- Office
- Fair chance
Executive Assistant at Senior Care Company Compliance Company 75 to 90k
The Hire Mark —Los Angeles, CA
- $75,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Senior Administrative Coordinator
Loyola Marymount University —Los Angeles, CA
- $25.87 - $32.31 an hour
- Full-time
- English
- Mid-level
- Office
12d
SENIOR SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $62,439.36 - $84,131.04 a year
- Online Application
- Mid-level
- US work authorization
- Fair chance
Executive Administrator, VBSO and Transformation - Managed Care Contracting - Full Time 8 Hour Days (Exempt) (Non-Union)
USC —Los Angeles, CA
- $256,330 - $422,945 a year
- 8 hour shift
- 11+ years
- Analysis skills
- Bachelor's degree
4d
Administrative Assistant (Senior Level)
Skirball Cultural Center —Los Angeles, CA
- $25 - $28 an hour
- Weekends as needed
- Microsoft Outlook
- English
- Mid-level
Quick Apply
Senior Administrative Assistant
Beach Front Property Management, Inc. —Long Beach, CA
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Senior Coordinator
CreativeFuture —Los Angeles, CA
- $50,000 - $60,000 a year
- Email
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Administrator, VBSO and Transformation - Managed Care Contracting - Full Time 8 Hour Days (Exempt) (Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $256,330 - $422,945 a year
- 8 hour shift
- Background check
- 11+ years
- Analysis skills
4d
Sr. Executive Administrator - TS/SCI
Solutions Through Innovative Technologies, Inc —El Segundo, CA
- $100,000 - $120,000 a year
- Full-time
- Bachelor of Science
- 11+ years
- Research
- Paid holidays
- Disability insurance

Discover related jobs

Based on your search for senior executive assistant jobs.

Executive Assistant/Chief of Staff
TSP (A Syneos Health Company) —Pasadena, CA
Draft and respond to routine correspondence; assemble and handle highly confidential and sensitive information with discretion.
$32.45 - $47.60 an hour
Executive Assistant
Boat Rocker Studios —Los Angeles, CA
Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives. Compile expense reports on behalf of executives.
$60,000 - $65,000 a year
Quick Apply

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Senior Executive Administrative Specialist / CEO Chief of Staff
MedVet —Worthington, OH
Use tools such as Microsoft Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and…
$100,000 - $110,000 a year
Quick Apply
12d
Senior Executive Administrative Specialist / CEO Chief of Staff (Hybrid in Columbus, OH)
MedVet —Worthington, OH
Use tools such as Microsoft Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and…
Quick Apply
12d

Show more jobs in cities nearby

I want to receive the latest job alert for senior executive assistant in pasadena ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

senior executive assistant jobs near pasadena ca

Senior Executive Assistant jobs in El Segundo, CA

Administrative Assistant jobs in Los Angeles, CA

Senior Executive Assistant jobs in Los Angeles, CA

Senior Secretary jobs in Los Angeles, CA

Senior Administrative Coordinator jobs in Los Angeles, CA

Transformation Manager jobs in Los Angeles, CA

Senior Secretary jobs in Los Angeles County, CA

Senior Administrative Assistant jobs in Pasadena, CA

Senior Administrative Assistant jobs in Long Beach, CA

Special Assistant jobs in Los Angeles, CA

Executive Assistant jobs in Los Angeles, CA

Senior Coordinator jobs in Los Angeles, CA

Administrative Assistant jobs in Owensboro, KY

Part Time Senior jobs in Shreveport, LA

Senior Administrative Assistant jobs in Denver, CO

Senior Administrative Assistant jobs in Azusa, CA

Atria Senior Living jobs in Ardsley, NY

Senior Administrative Assistant jobs in Carrollton, GA

Senior Administrative Assistant jobs in Tampa, FL

Senior Executive Assistant jobs in Cincinnati, OH

Senior Administrative Assistant to Assistant Vice President for Foundation Relations

California Institute of Technology -
Pasadena, CA

Apply Now

Job Details

Full-time
$35.00 - $50.50 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Excel
Database systems
Microsoft Outlook
Business travel arrangements
Faculty collaboration
Funder relationship management
Operations coordination
Content editing
Executive administrative support
Employee relationship building
Graphic design
Documentation tools
Data management
Graphic design software
Donor communication management
Prepress software
Office management
Event on-site coordination
Donor event hosting

Full Job Description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The purpose of Advancement and Alumni Relations (AAR) is to foster a thriving and engaged community of support for Caltech. By connecting the people who share and support Caltech’s mission and values, we ensure the Institute receives the necessary resources to achieve Caltech’s aspirations and sustain its excellence in teaching, research, and scholarship in perpetuity.

Within AAR, the Office of Foundation Relations (OFR) facilitates engagement between private foundations and Caltech, cultivating partnerships and securing resources to advance Caltech’s research and educational priorities.

Reporting to the Assistant Vice President for Foundation Relations (AVP), the Senior Administrative Assistant provides high-level administrative, operational, and project support to the AVP and the Foundation Relations team. This role operates with a high degree of independence, judgment, and discretion in a fast-paced, high-volume environment.

Essential Job Duties

Executive and Office Support

Administer the day-to-day operations of the AVP’s office, independently managing sensitive and confidential matters.
Manage the AVP’s calendar; coordinate meetings and engagements while anticipating needs and ensuring preparedness.
Maintain task tracking systems to support the AVP’s priorities and ensure timely follow-up on commitments and deliverables.
Prepare agendas, briefings, and materials, including presentations, for meetings.

Foundation Relations Team and Program Support

Provide administrative and operational support to the Foundation Relations team, executing projects as assigned by the AVP or the Deputy Director.
Provide administrative support at meetings; take minutes, track, and follow up on action items to ensure completion.
Coordinate logistics for donor visits and meetings, including scheduling, travel, campus reservations, briefing materials, and vendor coordination.
Support fundraising and stewardship activities by assisting with proposal and report data gathering, formatting, proofreading, and submission.
Draft, edit, and proofread correspondence, briefings, presentations, and other materials for internal and external audiences.
Maintain and update OFR web and intranet content, ensuring accuracy and alignment with current initiatives.
Plan, organize, and complete special projects as assigned by the AVP or Deputy Director.

Operations Support

Develop and apply advanced knowledge of AAR systems and processes, including maintaining accurate data in the Advance CRM system (contact reports, proposals, and records).
Coordinate and support core OFR operational processes, including award intake routing, grant documentation, internal tracking systems, and other tasks as assigned by the Deputy Director.
Generate routine and ad hoc reports, as assigned by the AVP or Deputy Director, to support fundraising tracking and strategic decision-making.
Monitor and reconcile budgets; track expenses, prepare projections, and support financial reporting and CardQuest reconciliation processes.

General

Demonstrate excellent judgment, professionalism, and discretion in all interactions.
Build and maintain strong working relationships across AAR and the Caltech community.
Work effectively under pressure with competing priorities and frequent interruptions.
Other duties and special projects as assigned.

Basic Qualifications

Bachelor’s degree or equivalent related work experience.
Five years or more of progressively responsible administrative experience, including support of leadership.
Demonstrated ability to independently manage complex workflows, prioritize competing demands, and anticipate needs in a fast-paced environment.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Working proficiency in Adobe Creative Suite, including InDesign (ability to format and produce professional materials; graphic design background not required).
Experience in database and program management and reporting.
Experience coordinating complex scheduling, travel, and meetings.
Demonstrated experience supporting event logistics and working with visitors; must be comfortable independently executing event-related responsibilities
Ability to develop cooperative and strong relationships with a range of constituents: donors, institute leadership, faculty, and staff.
Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
Excellent written and verbal communication skills, including strong proofreading ability.
Demonstrated ability to handle confidential information with discretion.
Strong interpersonal skills and a highly collaborative approach.
Ability to work evenings and weekends to support events or key initiatives.
Demonstrate the ability to practice and adhere to AAR’s Guiding Principles.

Preferred Qualifications

Experience in higher education, advancement, or nonprofit environments.
Familiarity with fundraising operations, proposal development, and donor engagement processes.
Experience supporting project management or operational coordination.
Experience with fundraising customer relationship management (CRM) databases.
Knowledge of project management skills and techniques desired.

Required Documents

Resume.
Cover letter.

Hiring Range

$35.00 - $50.50 per hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [email protected].

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [email protected].

Apply Now

Refine Your Search

senior executive assistant jobs in pasadena ca