SUMMARY:
This is highly responsible administrative and professional work in managing and directing all budget, fiscal, accounting, auditing, revenue administration, and treasury management activities for the City of Moss Point.
Work requires the application of the principles and practices of public finance, involving close supervision and participation in the detailed activities of these operations. Work is performed under general supervision of the City Clerk and Mayor with considerable independence in developing and effecting improved work methods and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Any one position of this class may not include all duties listed, nor do listed examples include all duties which may be found in positions of this class.)
- Oversee the activities of the Finance Department to ensure the accurate and timely management of all Accounts Receivable aging components including, billing, cash receipts application, etc.; funding service management which includes weekly funding reports; quarter and yearend payroll closing including federal and state reports; and check statistic management.
- Oversees the disbursement activities, ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, cash control, payroll processing and payroll tax compliance.
- Supervise, control, interpret and communicate the fiscal operations of the city to provide information and guidance to the City Clerk, Mayor, Board of Aldermen, and department directors.
- Evaluate, develop, and recommend fiscal policy that will result in sound fiscal management.
- Analyze, interpret, and communicate financial operating results to provide information and guidance to city officials and departments, and provide technical support to city departments.
- Maintain all official accounting records in conformance with generally accepted government accounting principles.
- Supervise and maintain City’s payroll operations to ensure the efficient handling of employees’ pay, deductions and benefit payments.
- Coordinate the annual audit and prepare the City’s Comprehensive Annual Financial Report.
- Act in a lead role in debt management and bond issuance to ensure the most efficient use of the city’s bond capacity and borrowed monies.
- Participate in a wide variety of special projects and compile a variety of special reports.
- Communicate with co-workers, management, vendors, and others in a courteous and professional manner.
- Conform with and abide by all regulations, policies, work procedures and instructions.
- Prepares records, reports, and documents that are required by State and Federal agencies that may grant or loan money to the City.
- Attends and contributes to conferences and meetings with Mayor, Board of Aldermen, City Clerk, department directors and other operating officials regarding programs, operations, services, and procedures for which incumbent is responsible.
- Prepares monthly and annual statements of revenues and expenditures, fund balances, and other fiscal reports as required by the Board of Aldermen, State law, the City's external auditor, and other authorities.
- Provides financial and budgetary advice and assistance.
- Performs other duties as assigned.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
(Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.)
- Thorough knowledge of principles and practices of governmental accounting, auditing, budgeting, and financial management.
- Thorough knowledge of administrative techniques related to purchasing, budget preparation, personnel administration, and accounting.
- Thorough knowledge of State and Federal regulations on payroll, payroll deductions, and tax payments.
- Strong general ledger, accounts payable, accounts receivable, payroll, income tax and banking/credit union working knowledge.
- Knowledge of the organizational structure and administrative procedures of city government; and federal, state, and local laws applicable to governmental accounting.
- Ability to analyze, prepare, and interpret complex fiscal records and reports.
- Ability to analyze fiscal problems and to take corrective actions and/or to make appropriate recommendations.
- Ability to establish and maintain effective working relations with administrative officials, associates, and others concerned with fiscal administration; to express ideas clearly and concisely, orally and in writing, to groups, individuals, and in reports.
- Ability to plan, direct, and coordinate the work of technical, administrative, and clerical subordinates.
- Skilled in the operation of various office machines, including calculators, typewriters, personal computers, etc.
- Must be proficient in Microsoft Word, Excel, PowerPoint, Publisher, and Outlook; and other software programs as needed.
- Excellent verbal and written communication skills required.
- Ability to react to change productively and to handle other tasks as assigned.
- Excellent communication skills are required to effectively present information in a one-on-one and small group setting.
- Must have demonstrated, through prior work experience, the ability to identify and resolve complex issues or problems, in a professional manner, while adhering to an appropriate policy and procedure.
- Ability to establish and maintain effective working relationships with the public, co-workers, and public officials.
- Respond courteously and tactfully to a demanding and diverse public in answering questions, explaining department policies and handling complaints.
- Must maintain a valid Mississippi vehicle operator's license.
- Must be bonded.
SUPERVISORY RESPONSIBILITIES: Responsible for the direction and supervision of the Finance Department.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE:
- Bachelor’s Degree from an accredited four (4) year college or university with major course work in accounting, economics, business management and/or public administration with accounting emphasis and five (5) years of municipal accounting or
Finance experience; or
- A high school diploma or GED and fifteen (15) years of responsible experience in public finance, budgeting, auditing, and/or accounting administration and management.
- Must be proficient in MS Word, Excel, PowerPoint, Publisher, and Outlook.
- Experience with Tyler Technologies (Incode) Software is preferred, but not required.
REQUIRED LICENSES AND/OR CERTIFICATIONS:
- Must possess and maintain a valid Mississippi driver’s license and a driving record acceptable to the City’s insurance carrier.
- Must be bondable.
WORK ENVIRONMENT:
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a sedentary role; however, some filing is required which would require the ability to lift files, open filing cabinets and bend or stand, as necessary. While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is required to walk; use hands and fingers to handle and/or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Physical stamina to sustain long workdays, including evening meetings, as necessary.
