Top 6 Administrative manager Jobs in Paso Robles, Ca

Office Manager
Habitat for Humanity for San Luis Obispo County —Paso Robles, CA
- $29 - $33 an hour
- Weekends as needed
- Bilingual
- Microsoft Word
- Background check
- Health insurance
- Paid time off
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23h
Principal Fiscal & Administrative Manager
County of San Luis Obispo —San Luis Obispo, CA
- $109,678.40 - $147,014.40 a year
- Part-time
- Writing skills
- Research
- Office
- Commuter assistance
- Paid holidays
Fiscal Manager (County Classification: Administrative Manager)
County of San Luis Obispo —San Luis Obispo, CA
- $93,246.40 - $118,976.00 a year
- Part-time
- 6 years
- Writing skills
- Research
- Commuter assistance
- Paid holidays
Office Manager
S.C. Dunn Drywall, Inc. —Paso Robles, CA
- From $22 an hour
- Part-time
- Office
- High school diploma or GED
- QuickBooks
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1d
Accounting Client Services Manager
Smith and James CPA —Morro Bay, CA
- $56,000 - $70,000 a year
- Overtime
- Google Workspace
- Management
- Mid-level
- Paid holidays
- Health insurance
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4d
Team Lead, Administration Services
Strongpoint Partners —San Luis Obispo, CA
- $90,000 - $120,000 a year
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Finance
- Disability insurance
- Health insurance
Quick Apply

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administrative manager jobs near paso robles, ca

Office Manager

Habitat for Humanity for San Luis Obispo County -
Paso Robles, CA

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Job Details

Full-time
$29 - $33 an hour
23 hours ago

Benefits

Health insurance
Paid time off
Parental leave
Vision insurance
Employee discount
Flexible schedule
Retirement plan

Qualifications

Optimizing workflow processes
Bilingual
Microsoft Word
Vendor relationship building
Confidential information handling
Google Sheets
Google Docs
Microsoft Excel
Google Drive
Microsoft Outlook
Accounts receivable management
Customer service
Google Forms
Executive administrative support
Financial analysis
Driver's License
Bachelor's degree
Financial records management
Continuous improvement
Financial record maintenance
Organizational skills
Gmail
Process management
Google Calendar
Payroll record maintenance

Full Job Description

DEFINITION AND PURPOSE SUMMARY

The Office Manager is responsible for the day-to-day administrative and business operations of Habitat for Humanity San Luis Obispo County. Working independently under the direction of the CEO, the Office Manager ensures the organization operates efficiently by managing administrative systems, financial processes, human resources administration, vendor relationships, and organizational compliance. Additionally, all Habitat SLO County employees are responsible for upholding the core values of the Company including but not limited to exhibiting safe and professional behavior, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in the area of specialization, and working together as a team.

EDUCATIONAL AND QUALIFYING EXPERIENCE, SKILLS, LICENSES AND CREDENTIALS

Educational/License/Credential Requirements

· Bachelor's Degree.

Experience Requirements

· Minimum 3 years experience, 5+ years preferred, that demonstrate the ability to perform the necessary functions of the job.

Knowledge/Skill Requirements

· Three to five years of progressively responsible experience in office management, business administration, nonprofit operations, or a related field; nonprofit experience preferred.

· Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities while meeting deadlines.

· Experience with accounts payable, accounts receivable, payroll coordination, human resources administration, and general bookkeeping.

· Working knowledge of accounting software, including QuickBooks, preferred.

· Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint) and experience using Google Workspace (Gmail, Drive, Docs, Sheets, Calendar, and Forms).

· Strong analytical and problem-solving skills with the ability to interpret financial and operational information and identify opportunities for process improvement.

· Excellent written, verbal, and interpersonal communication skills with the ability to work effectively with staff, volunteers, board members, donors, vendors, and community partners.

· Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and personnel information.

· Proven ability to work independently with minimal supervision while managing competing priorities and exercising initiative.

· Experience developing, implementing, and maintaining efficient office systems, administrative procedures, and organizational records.

· Strong customer service orientation and commitment to creating a welcoming and professional office environment.

· Embodies the mission, values, and culture of Habitat for Humanity San Luis Obispo County.

· Willingness and ability to travel throughout San Luis Obispo County and work occasional evenings and weekends, as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES

Administrative & Office Operations

Manage the daily administrative operations of the organization, ensuring efficient and professional office functions.
Develop, implement, and maintain office procedures, administrative systems, and organizational records.
Maintain electronic and paper filing systems and ensure appropriate record retention practices.
Serve as the primary point of contact for general office inquiries, visitors, phone calls, and mail.
Maintain office supplies, equipment, and service contracts.

Financial Administration

Process accounts payable and accounts receivable and maintain accurate financial records.
Prepare bank deposits, reconcile financial documentation, and support monthly bookkeeping activities.
Coordinate payroll processing with outside payroll vendor and maintain payroll records.
Assist with annual budget preparation, audits, and financial reporting by organizing documentation and supporting the CEO and accounting professionals.
Maintain financial files and supporting documentation in accordance with organizational policies.

Human Resources Administration

Coordinate employee onboarding and offboarding processes.
Maintain personnel files and employee records in compliance with applicable laws and organizational policies.
Coordinate employee benefits administration, payroll documentation, and required HR reporting.
Support implementation and administration of personnel policies and procedures.

Vendor & Organizational Support

Manage relationships with office vendors and service providers, including information technology, telecommunications, office equipment, insurance providers, and other administrative contractors.
Coordinate maintenance and renewal of office systems, software subscriptions, licenses, and service agreements.
Obtain quotes, coordinate purchases, and monitor vendor performance to ensure efficient and cost-effective operations.

Compliance & Organizational Administration

Maintain organizational insurance policies, business licenses, registrations, and required filings.
Track deadlines and maintain records for contracts, grant documentation, insurance renewals, and regulatory compliance.
Support Board of Directors meetings by preparing meeting materials, maintaining corporate records, and assisting with administrative follow-up.
Assist with grant administration by maintaining files and tracking reporting deadlines.

General Support

Prepare correspondence, reports, spreadsheets, and other administrative documents.
Assist with logistical coordination for meetings, volunteer activities, fundraising events, and other organizational functions.
Identify opportunities to improve administrative efficiency and recommend process improvements.
Perform other duties as assigned to support the mission and operations of Habitat for Humanity San Luis Obispo County.

Pay: $29.00 - $33.00 per hour

Benefits:

Employee discount
Flexible schedule
Health insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Language:

Bilingual (Preferred)

License/Certification:

Driver's License (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative manager jobs in paso robles, ca

Office Manager

Principal Fiscal & Administrative Manager

Fiscal Manager (County Classification: Administrative Manager)

Office Manager

Accounting Client Services Manager

Team Lead, Administration Services

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