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Executive Operations Coordinator - Office of Student Success
California State University —San Luis Obispo, CA
- Full-time
- Background check
- Customer service
- Research
- Health insurance
- Dental insurance
11d

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Executive Operations Coordinator - Office of Student Success

California State University -
San Luis Obispo, CA

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Job Details

Full-time
11 days ago

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Budget management
Fiscal management
Office activity coordination
Customer service
Operations coordination planning
Executive administrative support
Meeting scheduling
Project task coordination
Operational budget management
Office experience

Full Job Description

Job no: 559170
Work type: Staff
Location: Cal Poly - San Luis Obispo Campus
Categories: Confidential, Administrative, At-Will, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Job Summary

Reporting to the Associate Provost for Student Success, the Office of Student Success Executive Operations Coordinator provides executive-level administrative, confidential, fiscal, budgetary, analytical, compliance, and operational support for the Office of Student Success (OSS). Situated within Academic Affairs, OSS houses University Advising, OWL, and NIFS and works across campus to support academic student success, equity, retention, timely degree completion, and coordinated student support.

Department Summary

The Office of Student Success (OSS) leads the university's academic student success strategy through oversight of student success units; coordination of strategic planning and implementation; collaboration with campus partners; proactive tracking and use of student success data; and development of resources to sustain innovative, equitable, and scalable efforts that advance student persistence, timely degree completion, and success beyond graduation. Within Academic Affairs, OSS supports a coordinated student success infrastructure that connects advising, learning support, writing support, fellowships and scholarships, and strategic support for student-centered programs in service of belonging, academic success, and economic transformation.

Key Qualifications

Demonstrated ability to provide meticulous follow-through on all assignments, paying high attention to accuracy and detail while working effectively in a high-profile, dynamic, and fast-paced environment with frequent interruptions, heavy workload, and multiple levels of activity and priorities.
Thorough knowledge of, or ability to quickly learn, Academic Affairs operations, university infrastructure, policies, procedures, administrative systems, and campus business processes.
Demonstrated ability to independently develop and implement administrative research assignments, including collection, organization, analysis, interpretation, and presentation of fiscal, operational, personnel, and program information.
Demonstrated consultative and customer service skills requiring an extremely high level of diplomacy, professionalism, tact, discretion, and responsiveness.

Education and Experience

Equivalent to graduation from a four-year college or university and three (3) years of progressively responsible administrative, technical, fiscal, budgetary, or executive support experience. A graduate degree may be substituted for one year of the required experience.
Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Progressively responsible experience providing administrative coordination, budget tracking, fiscal analysis, confidential records support, project coordination, calendar management, correspondence, meeting support, or operational support in a complex office environment.

Salary and Benefits

Anticipated Hiring Range: $80,000 - $90,000 Per Year

Classification Range: $56,244 - $134,676 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Please watch the video linked here to learn more about the CSU system.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Positions are posted for a minimum of 14 calendar days.

Advertised: Jul 13 2026 Pacific Daylight Time
Applications close:

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