Why Work at Ambiance?
Ambiance is a luxury women's fashion destination known for exceptional service, curated collections, and meaningful client relationships. We are passionate about helping women feel confident through fashion while creating a workplace built on growth, teamwork, and excellence.
We are seeking a highly organized, fashion-forward Assistant Buyer & Merchandising Coordinator to support our buying, merchandising, inventory, and vendor operations. This is an exciting opportunity for someone who loves fashion, trends, product strategy, and visual presentation and wants to learn the business side of luxury retail.
Position Summary
The Assistant Buyer & Merchandising Coordinator plays a key role in supporting the Buying Team and ensuring product moves seamlessly from purchase to sales floor. This position assists with buying administration, merchandising execution, inventory management, vendor communication, returns processing, and merchandise transfers.
The ideal candidate is highly organized, detail-oriented, analytical, and passionate about fashion. They thrive in a fast-paced environment, enjoy solving problems, and have a strong sense of ownership and accountability.
Key ResponsibilitiesBuying Support
- Assist buyers with purchase orders, order entry, and product management.
- Prepare reports and information for vendor meetings and market appointments.
- Track incoming merchandise, deliveries, reorders, and special orders.
- Maintain accurate product information and vendor records.
- Support buyers with trend research and product analysis.
Merchandising
- Execute visual merchandising standards throughout the store.
- Assist with floor sets, seasonal launches, and product placement.
- Maintain a luxury shopping environment that reflects the Ambiance brand.
- Partner with leadership to identify merchandising opportunities that drive sales.
- Ensure merchandise is presented in a visually compelling and organized manner.
Inventory & Product Operations
- Monitor inventory levels and communicate replenishment needs.
- Assist with receiving, transfers, inventory audits, and stock organization.
- Help maintain inventory accuracy across all locations.
- Investigate and resolve inventory discrepancies.
- Support markdown execution and inventory management initiatives.
Returns, Swaps & Vendor Relations
- Process Return Authorizations (RAs) and vendor claims.
- Coordinate merchandise swaps between stores and vendors.
- Track outstanding credits, returns, and replacement merchandise.
- Communicate with vendors regarding damaged, defective, or incorrect products.
- Ensure all inventory adjustments are properly documented and completed.
Reporting & Analysis
- Generate weekly and monthly sales and inventory reports.
- Monitor sell-through performance and inventory productivity.
- Identify top-performing and underperforming products.
- Provide insights and recommendations to support buying decisions.
Qualifications
- Passion for fashion, luxury retail, and product merchandising.
- Strong organizational and time-management skills.
- Exceptional attention to detail and follow-through.
- Ability to prioritize multiple projects and deadlines.
- Comfortable working with spreadsheets and retail systems.
- Strong written and verbal communication skills.
- Analytical mindset with the ability to interpret sales and inventory data.
- Retail, merchandising, inventory, or buying experience preferred.
- Visual merchandising experience is a plus.
What Success Looks Like
- Accurate and timely processing of purchase orders, transfers, RAs, and inventory adjustments.
- High inventory accuracy and strong operational execution.
- Beautifully merchandised sales floors.
- Effective vendor communication and issue resolution.
- Strong support of the Buying Team's goals and initiatives.
- Improved product productivity and inventory performance.
Growth Opportunity
This role offers a direct pathway into Buying, Merchandising, Retail Leadership, and Brand Management for individuals who demonstrate strong performance, ownership, and a passion for the fashion industry.
If you love fashion, thrive on organization, enjoy working with product, and want to build a career behind the scenes of a luxury retail brand, we'd love to meet you.
Pay: $17.00 - $22.00 per hour
Work Location: In person
