Our creative, woman-owned business has earned a loyal fan base the world over with original art, ingenious designs, gifts, and humorous stationery. In additon to our robust online wholesale and retail operations (tens of thousands of reviews, consistent five star ratings), we have two brick-and-mortar shops located on the Central Coast. Smooth systems and processes have been vital for our ongoing success, so we are actively searching for a bright, hardworking, efficiency-minded, organized, and amiable office manager to join our team and guide the day-to-day flow.
The reward? The rare and elusive four-day workweek—work four eight-hour-days and get paid for five! Imagine—a company that WANTS you to have three-day-weekends. If you think you’d enjoy a spacious work/life balance, picnic lunches under the shade of mature oak trees, and working in a bright, comfortable office filled with hundreds of art and design books—this could be the position for you. Additional benefits include paid time off, health insurance, 401(k) with matching, and a strict “no a-hole” policy so you can come into a workspace free of creeps and stress-generating jerks. Detest a ceiling? There’s room for growth in this position.
Office Manager Duties & Responsibilities
- Reports to and works closely with the owner/CEO.
- Oversees general office operations and gives reports to management
- Ability to handle heavy workloads, establish and meet deadlines, and work effectively and accurately with frequent interruptions and shifting priorities
- Excellent math and bookkeeping skills to successfully manage accounts payable and receivable and to identify and resolve problems working with a bookkeeper
- Manages filing systems and office supplies
- Ability to analyze financial data, work with the accounting team to prepare financial reports and projections and make financial recommendations for budget planning and decision making for departments
- Working knowledge of purchasing, financial, and personnel policies and procedures
- Oversees staff interactions and responds to their queries on company issues
- Monitors office management and designs innovative work systems
- Updates company policies and onboards new hires
- Sorts mail and answers direct phone calls
- Tracks domestic and overseas product orders
- Executes payroll and monitors timekeeping system
- Manages remote workers
- Performs HR duties (utilizing support from HR Services for Small Business by Quickbooks): discipline (with appropriate manager), assistance with benefits, PTO requests, etc.
- Ensures all legal and regulatory documents are filed and monitor compliance with laws and regulations
- Maintains employee personnel and medical files (digital and physical)
- Coordinates with store managers to provide supplies, products, and support
- Ability to compose clear written correspondence to a wide range of individuals to address issues, propose solutions, solicit input
- Ensure company-wide compliance with policies and procedures within the Employee Handbook and Operations Manual, as well as continually updating these key documents
Required Qualifications
- A college degree in a related field (AA, BA, BS) or equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.
- 3+ years of work experience as an administrative or office manager
Necessary Skills
- Excellent written and verbal communication skills
- Energetic, enthusiastic, and confident in handling any problem head-on
- Strong attention to detail and ability to juggle competing projects and prioritize accordingly
- Interpersonal skills
- Exceptional time management, organization, and personal effectiveness
- Ability to meet deadlines and remain calm under pressure
- Advanced computer skills, with an aptitude to learn new systems and procedures
- Quickbooks
- Hands-on experience with office equipment
Preferred Skills
- Experience developing internal systems
- Emotional intelligence and a great sense of humor
Applying
To apply for this opportunity, include a cover letter with your résumé. Résumés with cover letters will receive extra attention and consideration. Tell us why you think you’d be a good fit, and a little something about yourself. A little work here goes a long way.
How an interview will happen if you meet our criteria:
- Interviews will be conducted at our Paso Robles location
Job Type: Full-time
Pay: $65,000.00 - $68,000.00 per year
Benefits:
- 401(k) matching
- Employee discount
- Health insurance
- Paid time off
Experience:
- Microsoft Office: 4 years (Required)
- Administrative experience: 4 years (Required)
Work Location: In person
