Top 611 Administrative assistant Jobs in Paulsboro, Nj

Executive Assistant, Office Administrator
MRK Property Management LLC —Collingswood, NJ
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Paid holidays
Quick Apply
5d
Project Administrator
Metropolitan Companies —Philadelphia, PA
- Full-time
- Computer literacy
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Housing Support Office Administrator
Attentive Care Inc. —Williamstown, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Clerical
Walmart —Pilesgrove, NJ
- $27.05 - $29.55 an hour
- Full-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
Administrative Assistant - Full-Time
ICBD —Mantua, NJ
- $22 - $26 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Mileage reimbursement
Quick Apply
9d
A Secretary
Blackwood Campus —Blackwood, NJ
- $56,423 - $67,423 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
3d
Administrative Support
NDI Engineering —Thorofare, NJ
- $45,000 - $52,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant to School Business Administrator
Mount Laurel Schools —Mount Laurel, NJ
- $60,000 - $65,000 a year
- Google Workspace
- Word processing
- Research
5d
Sr Executive Assistant
Campbell Soup Company —Camden, NJ
- $75,800 - $104,200 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Production Support Assistant
Conner Strong & Buckelew —Camden, NJ
- $27 - $30 an hour
- Hybrid work
- Microsoft Excel
- Office
- US work authorization
- Dental insurance
- 401(k)
9d
Warehouse Office Support
Home Depot —Swedesboro, NJ
- $21.75 an hour
- Entry level
Administrative Assistant
Humareso —Swedesboro, NJ
- $23 - $25 an hour
- Full-time
- Office
- High school diploma or GED
- In-person
10d
Part Time or Full Time Administrative Support Team Member
PayDay Employer Solutions —Bellmawr, NJ
- $16 - $18 an hour
- Part-time
- Office
- Entry level
- Paid holidays
- Paid time off
Quick Apply
3d
Administrative Assistant
ICS Corporation —West Deptford, NJ
- $45,000 - $55,000 a year
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Assistant
HomeServices Insurance —Cherry Hill, NJ
- $20 - $25 an hour
- Weekends as needed
- Inventory management
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Assistant, Administrative
Aecon Group —Mount Laurel, NJ
- $60,000 - $80,000 a year
- Email
- Word processing
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Support/ Data Management
Acenda Integrated Health —Glassboro, NJ
- $20 an hour
- Part-time
- Clean driving record
- High school diploma or GED
- Driver's License
Dispatch Coordinator/Admin
RxSource —West Deptford, NJ
- Microsoft Outlook
- Computer literacy
- Mid-level
Administrative Coordinator
SYNERGY HomeCare —Glassboro, NJ
- $20 - $23 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Retirement plan
Quick Apply
5d
Administrative Assistant II
Swarthmore College —Swarthmore, PA
- $24 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement

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Executive Assistant, Office Administrator

MRK Property Management LLC -
Collingswood, NJ

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year
5 days ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Writing skills
Presentations for conferences or internal meetings
Executive administrative support
Video conferences (communication methods)
AI-driven automation

Full Job Description

Description:

Job Summary

The Executive Assistant / Office Administrator provides high-level administrative, operational, and organizational support to the President of Property Management. This role manages executive priorities, coordinates complex schedules and communications, and supports the day-to-day administration of the office. The ideal candidate is proactive, highly organized, discreet, and able to balance executive support with office operations in a fast-paced, service-oriented environment.

Essential Job Functions

Models company mission and values
Manage the President’s calendar, scheduling priorities, travel arrangements, and meeting logistics while protecting time for strategic priorities.
Arrange business travel, transportation, accommodations, itineraries, and related logistics for the President and other travelers as needed, confirming all details in advance.
Provide anticipatory, timely support to the President, identify opportunities to improve efficiency, and proactively solve problems before they escalate while exercising sound judgment and making routine decisions independently.
Coordinate internal and external meetings, including preparing agendas, assembling presentation materials, confirming logistics, hosting virtual meetings, and tracking follow-up actions.
Collect, organize, record, and distribute meeting minutes and pre- and post-meeting materials, ensuring accuracy, completeness, and compliance with applicable requirements.
Handle confidential correspondence, emails, phone calls, and other communications with a high level of professionalism, discretion, and responsiveness.
Draft letters, emails, presentations, reports, and other business documents in the President’s voice and according to company standards.
Maintain organized files, records, and correspondence for the President, leadership activities, and key company matters.
Prepare and submit expense reports and support the tracking of approvals, invoices, and related administrative processes.
Serve as a back-up for the day-to-day office administration, including supply inventory, purchasing, and maintaining an efficient, professional office environment.
Serve as a liaison with internal departments, property management teams, and external service providers to support seamless operations and timely follow-through.
Help streamline administrative workflows, including inbox management, approvals, document organization, and recurring office processes.
Monitor MDRR completion for Property Managers and maintain tracking reports.
Manage annual certifications and updates for New Jersey property licensing requirements.
Coordinate annual parking pass distribution with the Borough of Collingswood for the NJ Corporate Office.
Prepare attorney engagement agreements and related documentation.
Coordinate with Marketing and Branding on team member recognition and awards.
Assist with planning and executing company events, including the annual company-wide conference, by managing registration invoicing, tracking and recording payments for submission to Finance, coordinating vendor communications regarding hotel details and exhibitor materials, and drafting and sending vendor participation correspondence through the Events mailbox.
Other duties as assigned

Requirements:

Knowledge, Skills, and Abilities

Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred.
Minimum of 5 years of experience in an executive support, office administration, or senior administrative role, preferably within property management, real estate, construction, or a related industry.
Demonstrated experience supporting a senior executive in a fast-paced business environment.
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands with accuracy and poise.
Excellent written and verbal communication skills, with strong business writing and presentation support capabilities.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience with Yardi Voyager preferred.
Experience using AI tools to improve efficiency and streamline administrative tasks.
High level of discretion, professionalism, and emotional maturity when handling confidential matters and executive communications.
Ability to work independently, take initiative, and exercise sound judgment with minimal supervision.

Our Values

Embrace New Ways: obstacles are opportunities, and challenges are catalysts for change
Serve the Community: give back and pay it forward
Drive to Achieve: ambition and determination – we can achieve anything we can imagine
Purpose Over Pride: Collaboration, thoughtful listening, and respect guide how we work with each other

WE’VE GOT YOU COVERED

We take pride in supporting the health and well-being of our teammates and their families:

Full medical, prescription, dental and vision benefits
Company paid life and AD&D insurance
Company paid short-term and long-term disability
A 401(k) retirement plan with company match
Paid time off, accrued based on years of service
Supplemental insurance for employees and families
Employee Assistance Program for confidential counseling
Additional paid day off to provide community or charitable services
Paid holidays; approximately fourteen (14) per year
Peace of mind and a great working environment

#HP

MRK provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, and gender identity.

Quick Apply

Refine Your Search

administrative assistant jobs in paulsboro, nj

Executive Assistant, Office Administrator

Project Administrator

Housing Support Office Administrator

Administrative Clerical

Administrative Assistant - Full-Time

A Secretary

Administrative Support

Administrative Assistant to School Business Administrator

Sr Executive Assistant

Production Support Assistant

Warehouse Office Support

Administrative Assistant

Part Time or Full Time Administrative Support Team Member

Administrative Assistant

Administrative Assistant

Assistant, Administrative

Administrative Support/ Data Management

Dispatch Coordinator/Admin

Administrative Coordinator

Administrative Assistant II

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