Top 113 Executive assistant Jobs in Paulsboro, Nj

Executive Assistant to the Chief Executive Officer and Principal
NORTHWOOD ACADEMY CHARTER SCHOOL —Philadelphia, PA
- $75,000 - $83,000 a year
- Full-time
- Background check
- School experience
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
11d
Executive Assistant
BrainWorks —Philadelphia, PA
- Full-time
- Hospital
- Mid-level
- Office
Quick Apply
12d
Executive Assistant II
Cooper University Hospital —Camden, NJ
- $29 - $48 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Associate's degree
- Health insurance
- Dental insurance
Executive Assistant I
Cooper University Hospital —Camden, NJ
- $25.00 - $42.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Health insurance
- Dental insurance
10d
Free People Executive Assistant
Free People —Philadelphia, PA
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
4d
Executive Assistant & Corporate Communications Lead
Keystone Industries —Gibbstown, NJ
- $80,000 - $110,000 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant, Operations & Projects (C Suite)
The Michaels Organization —Camden, NJ
- $105,000 - $120,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Health insurance
- Dental insurance
Sr Executive Assistant
Campbell Soup Company —Camden, NJ
- $75,800 - $104,200 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Executive Assistant, Operations
Labor First LLC —Mount Laurel, NJ
- $80,000 - $95,000 a year
- Full-time
- Google Workspace
- Research
- Senior level
Executive Assistant, Office Administrator
MRK Property Management LLC —Collingswood, NJ
- $80,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- AD&D insurance
- Paid holidays
Quick Apply
5d
Executive & Personal Assistant
Advertising Specialty Institute —Philadelphia, PA
- $95,000 - $110,000 a year
- Evenings as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant, (Commercial/Human Resources) & Office Manager
Definium Therapeutics —Radnor, PA
- $80,000 - $115,000 a year
- 7 years
- Microsoft Outlook
- Psychiatry
- Health insurance
- Dental insurance
5d
Senior Executive Assistant - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- 7 years
- Office
- High school diploma or GED
Executive Associate III - Department of Surgery
Children’s Hospital of Philadelphia —Philadelphia, PA
- $74,250 - $94,660 a year
- Full-time
- Surgery
- High school diploma or GED
- Bachelor's degree
Quick Apply
Executive Assistant
Nomura —Philadelphia, PA
- $80,000 - $90,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid time off
- Parental leave
Executive Assistant II
WSFS Bank —Wilmington, DE
- $64,491.00 - $105,949.50 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health savings account
Executive Assistant
POWER INTERFAITH —Philadelphia, PA
- Hybrid work
- Customer service
- 5 years
- Research
Executive Assistant
PLAY ON PHILLY —Philadelphia, PA
- $58,000 - $70,000 a year
- Weekends as needed
- Hybrid work
- Mid-level
- Organizational skills
- Visual & Performing Arts
- Paid holidays
- Disability insurance
Senior Executive Assistant
Southern Jersey Family Medical Centers —Marlton, NJ
- $70,000 - $83,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- English
- Paid holidays
- Health insurance
Quick Apply
Personal Concierge / Executive Assistant to the CEO
Fair Trade Outsourcing —Philadelphia, PA
- $80,000 - $90,000 a year
- Full-time
- Spanish
- 6 years
- English
Quick Apply

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Executive Assistant to the Chief Executive Officer and Principal

NORTHWOOD ACADEMY CHARTER SCHOOL -
Philadelphia, PA

Quick Apply

Job Details

Full-time
$75,000 - $83,000 a year
11 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Retirement plan

Qualifications

Meeting minutes
School experience
Google Workspace
Committee work
Confidential information handling
Office activity coordination
Business travel arrangements
Charter school experience
Operations coordination
Spreadsheets
Student record keeping
Student database management
Filing
Student information system
Executive administrative support
Collaboration with board members
Scanning
Mid-level
Public school experience
Bachelor's degree
Task prioritization
Working with students
Decision making
Compliance documentation
Admissions and enrollment management
Project task coordination
Parent communication in school administration
Purchasing
Working with families
Meeting facilitation

Full Job Description

Position Summary: The Executive Assistant provides high-level administrative, operational, enrollment, and project support to both the Chief Executive Officer (CEO) and the Principal. The position manages the administrative needs, calendars, communications, requests, and priorities of both leaders while helping coordinate Board and Finance Committee functions, enrollment and student records processes, compliance and charter renewal activities, and schoolwide operational systems. The Executive Assistant serves as a key point of coordination among the CEO, Principal, Board, staff, students, families, and external partners. Success in this role requires exceptional organization, sound judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced school environment.

Essential Accountabilities:

Provides comprehensive administrative support to both the CEO and Principal, ensuring that the priorities and administrative needs of both leaders are addressed effectively.
Manages the CEO’s and Principal’s calendars, including meetings, appointments, school events, and other commitments.
Coordinates travel, purchasing, ordering, scheduling, and other administrative requests for the CEO and Principal.
Receives, organizes, and responds to requests directed to the CEO and Principal, as appropriate.
Prepares correspondence, reports, presentations, meeting materials, and other documents for the CEO and Principal.
Coordinates meetings and events involving the CEO, Principal, staff, families, Board members, and external partners.
Supports special projects and performs additional administrative duties assigned by the CEO and/or Principal.
Handles time-sensitive, sensitive, and confidential matters with professionalism and discretion.
Prepares Board and Finance Committee meeting agendas in coordination with the CEO and other designated participants.
Compiles, organizes, and distributes meeting materials and supporting documentation.
Records and prepares accurate minutes for Board and Finance Committee meetings.
Tracks meeting decisions, follow-up items, and assigned action steps.
Maintains organized records of agendas, minutes, resolutions, and related governance documents.
Supports the CEO in serving as a co-liaison for charter renewal activities and related compliance processes.
Assists with compliance reporting, documentation, timelines, and follow-up activities.
Manages EpiCenter and other assigned operational or compliance systems.
Maintains the Calendar of Collections and other schoolwide tracking tools.
Coordinates the distribution of information for Charter School Office newsletters and related communications.
Supports the development and maintenance of the school’s academic calendar for Union and Board review and approval.
Maintains the internal staff planning calendar.
Coordinates updates to the Student-Parent Handbook and collects required acknowledgment forms.
Manages all phases of the student enrollment process, including Apply Philly Charter applications, lottery coordination, acceptance notifications, and enrollment follow-up.
Processes in-house applications and enrollment documentation.
Collects, reviews, scans, organizes, and securely maintains required student documentation.
Enters and updates student information in FOCUS.
Creates and maintains accurate student files in accordance with school procedures and applicable requirements.
Requests student records from prior schools and transfers completed files to appropriate staff members.
Schedules screenings for incoming students.
Coordinates the identification and screening processes for incoming English Learner (EL) students and students with Individualized Education Programs (IEPs).
Administers and tracks Intent to Return forms for currently enrolled students.
Communicates enrollment requirements, deadlines, and next steps clearly and professionally to students and families.
Serves as a professional and welcoming point of contact for students, families, staff, Board members, and external partners.
Maintains positive, timely, and respectful communication with all members of the school community.
Collaborates with the CEO, Principal, administrative team, teachers, and other staff to support efficient school operations.
Protects the confidentiality of student, family, employee, governance, and organizational information.
Performs other duties reasonably related to the scope and responsibilities of the position, as assigned by the CEO and/or Principal.

Education and Experience:

Bachelor’s degree preferred.
Three to five years of administrative, executive support, operations, or school-based experience preferred.
Experience providing support to multiple senior leaders strongly preferred.
Experience with student enrollment processes, student records, or student information systems strongly preferred.
Experience in a charter school, public school, nonprofit, or similarly regulated environment preferred.

Qualifications:

Demonstrated professionalism, sound judgment, discretion, and a friendly, service-oriented demeanor.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational, time-management, and project-coordination skills.
Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
Ability to anticipate the needs of both the CEO and Principal and coordinate their priorities effectively.
Ability to maintain strict confidentiality regarding student, family, employee, Board, and organizational matters.
Ability to work independently while collaborating effectively with administrators and staff.
Strong attention to detail and follow-through.
Proficiency with Google Workspace, Microsoft Excel, email, internet-based applications, and database systems.
Experience with FOCUS or a comparable student information system preferred.

Working Conditions:

Work is performed primarily in an office and school environment.
The position requires sitting and standing throughout the workday.
Regular interaction with students, families, staff, Board members, and visitors is required.
The role may occasionally require attendance at meetings or school events outside regular working hours.

Physical Requirements:

Regular light physical activity, including walking, standing, reaching, and moving throughout the school building, is required.
Must be able to lift and carry supplies, books, files, and equipment weighing up to 25 pounds.
Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

Pay: $75,000.00 - $83,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Tuition reimbursement

Application Question(s):

Can you reliably commute to the work location?
Do you have three to five years of administrative, executive support, operations, or school-based experience?
Have you earned a bachelor's degree?

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in paulsboro, nj

Executive Assistant to the Chief Executive Officer and Principal

Executive Assistant

Executive Assistant II

Executive Assistant I

Free People Executive Assistant

Executive Assistant & Corporate Communications Lead

Executive Assistant, Operations & Projects (C Suite)

Sr Executive Assistant

Executive Assistant, Operations

Executive Assistant, Office Administrator

Executive & Personal Assistant

Executive Assistant, (Commercial/Human Resources) & Office Manager

Senior Executive Assistant - Hybrid (PA/NJ/DE)

Executive Associate III - Department of Surgery

Executive Assistant

Executive Assistant II

Executive Assistant

Executive Assistant

Senior Executive Assistant

Personal Concierge / Executive Assistant to the CEO

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