Top 215 Administrative coordinator Jobs in Peninsula, Ca

Senior Workplace Coordinator
A Fast Growing AI Robotics Company —San Francisco, CA
- $43 - $60 an hour
- Full-time
- Hospitality
- Google Workspace
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
10d
Bilingual Dental Administrative Coordinator – Will Train the Right Candidate
Dental practice —San Jose, CA
- $30 - $35 an hour
- Part-time
- Spanish
- Dental office
- Sales
- 401(k)
- Retirement plan
Quick Apply
Region Land Coordinator/Executive Assistant
D.R. Horton —San Ramon, CA
- $85,000 - $100,000 a year
- Overtime
- Mid-level
- Office
- Microsoft Office
- Employee stock purchase plan
- Disability insurance
Office Administrative Coordinator, Part Time (Redwood City, CA)
Anomali —Redwood City, CA
- $25 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Opportunities for advancement
Quick Apply
2d
Business Office Coordinator
Kensington Senior Living, LLC —Redwood City, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Outlook
- Ability to walk for extended periods
- Word processing
- Flexible schedule
Quick Apply
Front Office Coordinator
BNBuilders —San Mateo, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Construction site
- Office
- Paid parental leave
- Health savings account
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
5d
Site Logistics Coordinator
GEICO —Palo Alto, CA
- $32.05 - $50.36 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Management
- Health insurance
- Tuition reimbursement
5d
Executive Operations Coordinator, Office of the CEO
MatX —Mountain View, CA
- $120,000 - $175,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Health savings account
12d
Business Office Coordinator
Sequoia Living —Portola Valley, CA
- $37.20 - $43.71 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Front Office Appointment Coordinator-Orthodontics
Mission Hills and Blackhawk Center Orthodontics —Fremont, CA
- $21 - $25 an hour
- Full-time
- Bilingual
- Dental office
- Organizational skills
Quick Apply
12d
Administrative Coordinator
Ascend —San Mateo, CA
- $26 - $29 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Office Coordinator
Striden —Foster City, CA
- $28 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
6d
Business Operations & Administration Coordinator
WindBorne Systems —Palo Alto, CA
- $75,000 - $110,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
- Health insurance
- Dental insurance
3d
Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director
Rosewood Hotel Group —Menlo Park, CA
- $30.39 - $33.76 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Office Coordinator
Muon Space —Mountain View, CA
- $78,000 - $99,000 a year
- Weekends as needed
- Google Workspace
- Computer literacy
- Mid-level
- Paid parental leave
- Paid holidays
9d
Administrative Coordinator, Graduate Medical Education
Stanford Health Care —Palo Alto, CA
- $48.38 - $54.48 an hour
- Full-time
- Office
- Administrative experience
- Continuous improvement
Office Coordinator
quadric, Inc —Burlingame, CA
- $65,000 - $85,000 a year
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Business Office Coordinator
Atherton Endoscopy Center (15002) —Atherton, CA
- $32 - $39 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Free parking
- Health savings account
Executive Assistant & Workplace Experience Coordinator
Balsam Brands —Burlingame, CA
- $87,000 - $109,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Store discount
- Health savings account

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Senior Workplace Coordinator

A Fast Growing AI Robotics Company
San Francisco, CA

Quick Apply

Job Details

Full-time | Contract
$43 - $60 an hour
10 days ago

Benefits

Commuter assistance
Disability insurance
401(k)
Flexible spending account
Life insurance

Qualifications

Google Workspace
Budgeting

Full Job Description

HireArt is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.

In this role you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.

We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.

As a Senior Workplace Coordinator, you will:

Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
Wear many hats—comfortable shifting priorities to pitch in on ad-hoc projects that support the broader team.
5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
Ability to lift and move objects up to 30 lbs.
Excellent written and verbal communication skills
Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
Experience managing vendors and supporting workplace budgets
Comfort working across time zones and partnering closely with a remote manager
Proficiency with modern productivity and collaboration tools and comfort adopting new systems and technologies to improve efficiency

Preferred Qualifications:

Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
Experience supporting a satellite or secondary office operating in partnership with a headquarters location
Passion for robots and creating thoughtful, future-forward workplace experience

Benefits:

Pre-tax commuter benefits
Employer (HireArt) subsidized Healthcare Benefits
Flexible Spending Account for healthcare-related costs
HireArt covers all costs for short- and long-term disability and life insurance
401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the San Francisco, CA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.

Quick Apply

Refine Your Search

administrative coordinator jobs in peninsula, ca

Senior Workplace Coordinator

Bilingual Dental Administrative Coordinator – Will Train the Right Candidate

Region Land Coordinator/Executive Assistant

Office Administrative Coordinator, Part Time (Redwood City, CA)

Business Office Coordinator

Front Office Coordinator

Administrative Coordinator

Site Logistics Coordinator

Executive Operations Coordinator, Office of the CEO

Business Office Coordinator

Front Office Appointment Coordinator-Orthodontics

Administrative Coordinator

Office Coordinator

Business Operations & Administration Coordinator

Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director

Office Coordinator

Administrative Coordinator, Graduate Medical Education

Office Coordinator

Business Office Coordinator

Executive Assistant & Workplace Experience Coordinator

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