Top 20 Administrative services manager Jobs in Pennsylvania

Administrative Manager, Direct Services
HEALTH FEDERATION OF PHILADELPHIA —Philadelphia, PA
- $80,000 - $88,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Office
- AD&D insurance
- Disability insurance
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Supervisor Administrative Services - Surg Outpt SONC-HUP
Penn Medicine —Philadelphia, PA
- Full-time
- Mid-level
- High school diploma or GED
- Recruiting
- Tuition reimbursement
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Assistant Administrative Services Manager
Swarthmore College —Swarthmore, PA
- $57,000 - $65,000 a year
- Full-time
- ServSafe
- 5 years
- Writing skills
- Paid holidays
- Tuition reimbursement
Transportation Services Operations Manager
Penn State University —University Park, PA
- $59,580 - $86,400 a year
- Online Application
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Office Manager
MKB —Belleville, PA
- $20 - $25 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- 401(k)
5d
Client Services Representative
David Dodge Llc —Glen Mills, PA
- Full-time
- No experience needed
- Entry level
- Under 1 year
- 401(k)
- Opportunities for advancement
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Office Services Site Lead - Legal
The MCS Group, Inc. —Conshohocken, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Customer Service Represent / Dispatcher / Assistant Operations Manager
JEFFCO LLC —McDonald, PA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
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Administrative Assistant, Cumberland County
Penn State University —University Park, PA
- $40,608 - $58,836 a year
- Online Application
- Background check
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
12d
OR Service Line Manager, Cardiac, Periop Administration- 40HR Day Shift (7a-3:30p)
Temple University Health System —Philadelphia, PA
- Full-time
- Nursing
- Surgery
- RN License
Guest Coordinator
Ulta Beauty, Inc. —Collegeville, PA
- Part-time
- High school diploma or GED
- Fair chance
- Computer skills
Front Desk Supervisor | Sheraton Hershey | Harrisburg, PA
PM Hospitality Strategies, Inc. —Harrisburg, PA
- Weekends as needed
- Mid-level
- Hotel
- High school diploma or GED
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Member Services Team Lead
AFC Fitness —Radnor, PA
- Reliable transportation
- Communication skills
- Entry level
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Manager, Office Services
Baker Tilly Advisory Group, LP —Philadelphia, PA
- $98,000 - $148,520 a year
- Overtime
- Customer service
- 5 years
- Office
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Front Desk Supervisor
Industrialist Pittsburgh —Pittsburgh, PA
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

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administrative services manager jobs near pennsylvania

Administrative Manager, Direct Services

HEALTH FEDERATION OF PHILADELPHIA -
Philadelphia, PA

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Job Details

Full-time
$80,000 - $88,000 a year

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
403(b)

Qualifications

Bachelor's degree

Full Job Description

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote community health by advancing access to high-quality, integrated, comprehensive health and human services. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY

The Division of Reproductive, Adolescent, and Child Health (ReACH) of the Philadelphia Department of Public Health (PDPH) is seeking an Administrative Manager, Direct Services to oversee the operational and administrative infrastructure for key direct service programs, including a newly integrated Doula Services Program (merging the Community Doula Support Program and Healthy Start Doula Program) and the Parents as Teachers (MOM-PAT) Home Visiting Program. This role provides administrative leadership across programs that support pregnant people, families, and young children, with a focus on improving perinatal and early childhood outcomes and reducing disparities, and will directly supervise the Administrative and Education Coordinator, Doula Services; the Program Manager, Doula Services, and the Program Manager, MOM-PAT. The Administrative Manager will play a critical role in supporting the operational integration of the doula programs while ensuring strong program management, fiscal oversight, and compliance with funder and model requirements.

JOB SPECIFICATIONS

Responsibilities/Duties:

Administrative, Program, and Fiscal Oversight

Provides overall administrative leadership for the integrated Doula Services Program and the Parents as Teachers (MOM-PAT) Home Visiting Program
Supports the operational integration of the Community Doula Support Program and Healthy Start Doula Program into a unified Doula Services Program
Oversees program operations, workflows, documentation systems, and administrative processes to ensure compliance with PDPH, funder, and model requirements
Manages and monitors program budgets in coordination with PDPH fiscal staff and external partners
Prepares monthly and other required programmatic and fiscal reports and ensures timely completion of grant and contract deliverables
Supports program planning, sustainability, and expansion, including contributing to grant writing, contract renewals, and implementation of new initiatives
Uses adaptive problem-solving to address evolving program needs, funding requirements, and operational challenges

Staff and Workforce Administration

Oversees onboarding, orientation, and administrative supervision structures for doulas and program staff across the integrated doula program
Maintains supervision systems focused on administrative performance, documentation, workload management, and adherence to protocols (non-clinical supervision)
Coordinates required trainings to ensure compliance with program, funder, and model expectations
Identifies and supports professional development opportunities for staff
Provides administrative oversight for Parents as Teachers staff to ensure fidelity to the model

Program Coordination and Partnerships

Works closely with the Programs Manager, Doula Services to ensure effective implementation of the integrated doula model, including participant flow and assignment
Coordinates across PDPH divisions, external agencies, and community partners to support integrated service delivery

Quality Improvement and Strategic Support

Monitors program implementation to identify gaps, inefficiencies, and opportunities for improvement, particularly during and after program integration
Supports continuous quality improvement efforts across programs
Contributes to strategic planning related to workforce development, service delivery, and program growth

Education:

Bachelor’s degree in public health, social sciences, public administration, or related field required
Master’s degree in public health or related field preferred

Skills/Experience:

At least 3–5 years of experience in program management, administration, or direct service program operations
Experience overseeing program budgets and supporting fiscal monitoring and reporting
Preferred experience in maternal and child health, home visiting, or community-based programs
Familiarity with Healthy Start and/or Parents as Teachers models preferred
Experience supporting program implementation, integration, or scaling of services strongly preferred
Strong written and verbal communication skills
Skilled in Microsoft Word, PowerPoint, and Excel
Able to handle multiple tasks and manage project timelines with a high degree of organizational skill
Ability to work with a variety of cultures and diverse audiences

Work Environment: Standard office setting with extended periods at work station and periodic use of office equipment.

Position Type and Work Schedule: Full time position, typical hours are Monday through Friday 8:30 am to 5:00 pm.

Travel: Local travel to program sites, hospitals, community organizations, and meetings as needed.

Physical Demands: Ability to transport materials and supplies, including occasionally moving items up to 25-30 lbs. Extended periods of computer use required.

Salary and Benefits: Salary commensurate with experience. Expected range: $80,000–$88,000 depending on qualifications. Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

Medical with vision benefits
Dental insurance
Flexible spending accounts
Life and AD&D insurance
Short- and long-term disability insurance
403(b) Retirement Plan, with a company contribution
Paid time off including vacation, sick, personal and holiday
Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy.

DISCLAIMER

The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

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Refine Your Search

administrative services manager jobs in pennsylvania

Administrative Manager, Direct Services

Supervisor Administrative Services - Surg Outpt SONC-HUP

Assistant Administrative Services Manager

Transportation Services Operations Manager

Office Manager

Client Services Representative

Office Services Site Lead - Legal

Customer Service Represent / Dispatcher / Assistant Operations Manager

Administrative Assistant, Cumberland County

OR Service Line Manager, Cardiac, Periop Administration- 40HR Day Shift (7a-3:30p)

Guest Coordinator

Front Desk Supervisor | Sheraton Hershey | Harrisburg, PA

Member Services Team Lead

Manager, Office Services

Front Desk Supervisor

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