Top 14 Construction office manager Jobs in Pennsylvania

Office Coordinator
Swank Construction Company, LLC —New Kensington, PA
- $20 - $29 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
7d
Office Manager/Executive Assistant
Cosurac Contractors —Skippack, PA
- $55,000 - $75,000 a year
- Email
- 5 years
- Computer literacy
- Office
- Profit sharing
- Paid holidays
Quick Apply
Office Manager
Morgan Construction Management, LLC —Philadelphia, PA
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Mast Roofing & Construction —Oley, PA
- Full-time
- Mid-level
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Office Manager - King of Prussia, PA
InfraSource Construction, LLC —King of Prussia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Retirement plan
Office Manager
Christian Heating, Cooling & Plumbing —West Chester, PA
- $60,000 - $75,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Paid time off
Quick Apply
1d
Office Manager/Bookkeeper
Sigma Electric Group —Philadelphia, PA
- $20 - $28 an hour
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
Quick Apply
8d
Office Manager
Plymouth Environmental —Norristown, PA
- From $50,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Full Charge Bookkeeper/Office Manager
Lombardozzi Construction —Media, PA
- $25 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
12d
Production Coordinator | Full-Time Office Role | Castle Shannon
Dino Painting —Pittsburgh, PA
- $40,000 - $58,000 a year
- Full-time
- Spanish
- English
- Office
Quick Apply
Team Coordinator with Construction Office Experience
Ace Handyman Services Lancaster & York Counties —Lancaster, PA
- $18 - $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Flexible schedule
Quick Apply
Office Project Coordinator - Roofing
Vault Roofing —Pittsburgh, PA
- Up to $60,000 a year
- Full-time
- Customer service
- Mid-level
- Residential
- Paid holidays
- Health insurance
Quick Apply
Office Manager - Eddy Homes, Inc.
Eclipse Construction Management, LP —Warrendale, PA
- Weekends as needed
- Mid-level
- Office
- Driver's License
- Disability insurance
- Health insurance
Quick Apply

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Construction Office Administrator
Savvas Ramone Demolition LLC —Columbus, OH
Experience with document management, filing systems, and office coordination Familiarity with City of Columbus operations and Department of Building and Zoning…
$24 - $30 an hour
Quick Apply

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construction office manager jobs near pennsylvania

Office Coordinator

Swank Construction Company, LLC -
New Kensington, PA

Quick Apply

Job Details

Full-time
$20 - $29 an hour
7 days ago

Benefits

Disability insurance
Health insurance
401(k) 4% Match
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Administrative experience
Telephone systems
Multi-line phone systems

Full Job Description

Overview: The Office Coordinator serves as the first point of contact for visitors, clients, vendors, and callers. This role is responsible for managing front desk operations, directing incoming communications, coordinating guest visits, and providing administrative support across multiple departments. The ideal candidate is organized, personable, detail-oriented, and capable of supporting a variety of business functions including accounting, human resources, and general office operations.

Essential FunctionsResponsibilities:

Front DeskGuest Relations

Serve as the primary point of contact for all visitors, clients, vendors, and guests.
Greet and assist visitors in a professional and courteous manner.
Coordinate guest arrivals and notify appropriate personnel of visitor check-ins.
Maintain visitor logs and support office security procedures.

TelecommunicationsCommunication Management

Answer, screen, and direct incoming telephone calls through a multi-line phone system.
Route calls efficiently to appropriate departments and personnel.
Take accurate messages and ensure timely follow-up.

Administrative Support

Provide administrative and clerical support to various departments.
Maintain filing systems, records, databases, and office documentation.
Assist with data entry, reporting, correspondence, and document management.
Order and maintain office supplies and support general office operations.

AccountingAccounts Payable Support

Submit certified payroll documentation and supporting records as required.
Serve as a point of contact for vendor payment inquiries and invoice status requests.
Review vendor statements and assist with identifying missing invoices or supporting documentation.
Monitor and manage the Accounts Payable email inbox, distribute invoices to the appropriate Project Managers for approval, and ensure invoices are routed and filed in designated electronic and physical locations.
Assist with coding utility bills and other expenses to the appropriate jobs or cost centers.
Perform daily entry and upload of project/job information into Emburse and other designated expense management systems.

Human Resources Support

Assist with employment verification requests, including DOT-related verifications.
Support employee onboarding, orientation, paperwork collection, and personnel record maintenance.
Assist with scholarship administration, including collection of supporting documentation and grade verification.
Coordinate annual union correspondence and related documentation.
Assist with unemployment compensation documentation and administrative requests.
Prepare and submit EEO, demographic, workforce, and affirmative action reporting as requested.
Enter new employees into TalentLMS system and assign trainings as needed.
Respond to routine employee questions regarding benefits and HR processes.
Maintain confidentiality of employee information and HR records.

Additional responsibilities may be assigned as needed.

Qualifications

Minimum of 5 years of professional experience in a receptionist, administrative, office support, or customer service role.
Experience operating and navigating multi-line telephone systems.
Strong customer service, communication, and interpersonal skills.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to handle multiple priorities and work effectively in a fast-paced environment.
Demonstrated administrative and clerical proficiency.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Preferred

Experience supporting accounting functions including accounts payable, accounts receivable, billing, payroll administration, or expense management systems.
Experience supporting human resources administration, employee onboarding, benefits, compliance reporting, or training management systems.
Familiarity with certified payroll reporting and employment compliance requirements.

Quick Apply

Refine Your Search

construction office manager jobs in pennsylvania

Office Coordinator

Office Manager/Executive Assistant

Office Manager

Office Administrator

Office Manager - King of Prussia, PA

Office Manager

Office Manager/Bookkeeper

Office Manager

Full Charge Bookkeeper/Office Manager

Production Coordinator | Full-Time Office Role | Castle Shannon

Team Coordinator with Construction Office Experience

Office Project Coordinator - Roofing

Office Manager - Eddy Homes, Inc.

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