Top 8 Municipal secretary Jobs in Pennsylvania

Administrative Assistant - Confidential & Non-Confidential
City of Philadelphia —Philadelphia, PA
- $52,007 - $66,856 a year
- Online Application
- Management
- Computer literacy
- Research
- Paid parental leave
- Paid holidays
10d
Police Operations Support Specialist
City of Scranton —Scranton, PA
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
6d
Executive Assistant
City of Philadelphia —Philadelphia, PA
- $57,000 - $65,000 a year
- Weekends as needed
- Writing skills
- Office
- Driver's License
- Wellness program
- Paid parental leave
Quick Apply
3d
CLERK 3
City of Allentown —Allentown, PA
- $45,725.47 a year
- Microsoft Excel
- Microsoft Outlook
- English
10d
Legal Secretary
City of Pittsburgh —Pittsburgh, PA
- $50,835 a year
- Full-time
- Microsoft Outlook
- Word processing
- High school diploma or GED
- Paid holidays
- Health insurance
Sr IT Administrative Analyst
City of Philadelphia —Philadelphia, PA
- $55,000 - $66,950 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
Quick Apply
1d

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Administrative Assistant - Confidential & Non-Confidential

City of Philadelphia -
Philadelphia, PA

Apply Now

Job Details

Full-time
$52,007 - $66,856 a year
10 days ago

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Parental leave
Vision insurance
Loan forgiveness
Life insurance
Paid sick time

Qualifications

Computer operation
Research
High school diploma or GED
Desktop applications
Clerical experience

Full Job Description

WHO WE ARE

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

Impact - The work you do here matters to millions.

Growth - Philadelphia is growing, why not grow with it?

Diversity & Inclusion - Find a career in a place where everyone belongs.

Benefits - We care about your well-being.

The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.

Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Equal Access to Civil Service Testing

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: www.phila.gov/humanrelations

The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Office of Human Resources (OHR) at 215-686-2350 or by email at [email protected]. The accommodation process is interactive and requires cooperation and communication between the applicant and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.

Only an on-line application will be accepted for this exam. Paper applications will not be accepted.

Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.

For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [email protected]

Information concerning employment with the City of Philadelphia may be found at:

work.phila.gov
https://www.phila.gov/departments/office-of-human-resources/jobs/civil-service-faqs/
www.facebook.com/PhilaOHR
www.twitter.com/PhilaOHR
www.youtube.com/@PhilaOHR
www.linkedin.com/showcase/philahr

General Definition

This posting is for City employees only. This is a promotional opportunity. This list will be used to fill positions in the confidential/non-represented role and the non-confidential/represented role

This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. An employee in this class serves in a liaison capacity between the manager and other staff and officials. Work includes composing a wide variety of correspondence and reports, performing research, and developing and recommending work standards and procedures. Work may also include providing direction to a small clerical or administrative support staff. Assignments require familiarity with the functions of the agency in which the position is employed. Work is performed under the supervision of a manager or administrator.

CONTACT INFORMATION
The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Cornell Q. Weaver
City of Philadelphia – Office of Human Resources
1401 JFK Blvd., Room 1530
Philadelphia, PA 19102-1675
Phone: 215-686-2387
Fax: 215-686-0861
Email: [email protected]

For all other inquiries, please contact Customer Service at 215-686-0880 or email [email protected]

Notes to Applicants and Projected Exam Information

ELIGIBLE LIST: CITY-WIDE PROMOTIONAL

Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score.

To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration

EXAM INFORMATION:
This computer-based examination will be scheduled for September 17, 2026. Please note that this examination date is subject to change

Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the examination. Candidates will need to be able to operate computerized software proficiently and independently.

If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact Cornell Q. Weaver at [email protected], and alternative arrangements will be made for you to take this examination.

An Eligible List will be established the week of September 28, 2026. Please note that this date may change.

TEST REVIEW:
In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review

Level of Education Required

High School/GED

Minimum Acceptable Training and Experience

The following statement represents the minimum training and experience requirements that will be used to admit or reject applicants for tests.

ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within six (6) months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

1. CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.

AND

2. EDUCATION: Education equivalent to completion of the twelfth school grade.

AND

3. SPECIFIC EXPERIENCE: Five years of advanced-level clerical or administrative experience at or above pay range 11 or EP 7.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.

NOTE: An Associate's Degree in Business Administration or related field may be substituted for two years of experience.

PHYSICAL AND MEDICAL REQUIREMENTS: Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

TRANSCRIPT, LICENSES, REGISTRATIONS, AND CERTIFICATION REQUIREMENTS

Candidates MUST submit a copy of their license, registration, or certification. If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you must submit another document

Option 1 - Upload a paperless transcript, license, registration or certification – One time only!

You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.

Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.

Option 2– Submit a paper transcript, license, registration or certification – Separate document required for each application

If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.

Mailing address for paper transcript and other required materials

Cornell Q. Weaver
Human Resources Professional, Hiring Services
City Of Philadelphia Office of Human Resources
1401 JFK Blvd.- Suite 1530
Philadelphia, PA 19102
[email protected]
Office: 215-686-2387
Fax: 215-686-0861

Apply Now

Refine Your Search

municipal secretary jobs in pennsylvania

Administrative Assistant - Confidential & Non-Confidential

Police Operations Support Specialist

Executive Assistant

CLERK 3

Legal Secretary

Sr IT Administrative Analyst

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for municipal secretary in pennsylvania

Explore jobs in more locations

General Definition

Notes to Applicants and Projected Exam Information

Level of Education Required

Minimum Acceptable Training and Experience

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