Top 37 Permitting & records coordinator Jobs in Pennsylvania

Permitting & Records Coordinator
Quanta Services —King of Prussia, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Retirement plan
Permitting & Records Coordinator
InfraSource Construction, LLC —King of Prussia, PA
- Full-time
- Mid-level
- High school diploma or GED
- Business Administration
- Retirement plan
Vendor Relations Coordinator
A Taste of Your Town, LLC —Broomall, PA
- $40,000 - $50,000 a year
- Weekends as needed
- Google Workspace
- Customer service
- Research
Quick Apply
Senior Roofing Project Manager
SmartRoof —King of Prussia, PA
- $60,000 - $80,000 a year
- Full-time
- Background check
- OSHA
- Construction site
- Fuel card
- Health insurance
Quick Apply
Permit Coordinator
Lennar —Wayne, PA
- Full-time
- Clean driving record
- Microsoft Excel
- Construction site
- Paid parental leave
- Health insurance
Office Manager & Operations Coordinator
Powerhouse Electrical Solutions LLC —Paxinos, PA
- $19 - $24 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- 401(k)
- 401(k) matching
Quick Apply
2d
Construction Coordinator
National Maintenance & Build Out Co., LLC —Ivyland, PA
- $18 - $22 an hour
- Full-time
- Construction site
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
14d
Permit & Billing Coordinator
Signarama Philadelphia/Cherry Hill, NJ —Philadelphia, PA
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply
Health Safety and Environment Compliance Specialist
EVOLUTION WELL SERVICES OPERATING L —Leetsdale, PA
- Weekends as needed
- Background check
- 18 years or older
- Microsoft Excel
Logistics Coordinator (Heavy Haul)
Quanta Services —Canonsburg, PA
- Full-time
- Spanish
- Mid-level
- 3 years
- Health savings account
- Health insurance
Office & Permit Assistant
Team Builder Recruiting —Denver, PA
- $21 - $24 an hour
- Full-time
- Office
- Residential
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Logistics Coordinator (Heavy Haul)
MTS Quanta, LLC —Canonsburg, PA
- Full-time
- Spanish
- Mid-level
- 3 years
- Health savings account
- Health insurance
Vice President of Project Management
Volumetric Building Company —Philadelphia, PA
- $215,000 - $235,000 a year
- Full-time
- 11+ years
- Analysis skills
- Contracts
Quick Apply
7d
Fire Alarm Systems Lead Designer
OLIVER Fire Protection & Security —King of Prussia, PA
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Disability insurance
2d
Locksmith
Kutztown University —Kutztown, PA
- $41,506 a year
- Online Application
- Mid-level
- Driver's License
- University
- Wellness program
- AD&D insurance
Technical Manager
Smurfit Westrock —Delaware Water Gap, PA
- Weekends as needed
- Inventory management
- 5 years
- Bachelor of Science
- Health insurance
- Dental insurance
8d
Office Leader - Philadelphia Region
ALL4 LLC —Kimberton, PA
- Full-time
- Office
- Analysis skills
- Mentoring
Quick Apply
PROJECT COORDINATOR
Weber Murphy Fox —Erie, PA
- $45,000 - $85,000 a year
- Email
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Project Manager - EPC Transmission & Distribution
Burns & McDonnell —Conshohocken, PA
- $145,000 - $375,000 a year
- Overtime
- 7 years
- Construction site
- Engineering
- Health insurance
- 401(k)
Quality and Environmental Health Safety (EH&S)
Schawk USA LLC —Butler, PA
- $56,000 - $66,000 a year
- 5 years
- Bachelor's degree
- Experience equivalent to degree accepted
- Health savings account
- Disability insurance
Quick Apply

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Permitting & Records Coordinator

Quanta Services -
King of Prussia, PA

Apply Now

Job Details

Full-time

Benefits

Retirement plan

Qualifications

High school diploma or GED

Full Job Description

About Us

Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we’re looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let’s build a brighter, more connected world together.

About this Role

IFS InfraSource is seeking a highly organized and detail-oriented Permitting and Records Coordinator to support our operations by managing permits, licenses, insurance documentation, and related records. This role is critical to ensuring compliance, timely project execution, and accurate documentation across multiple projects and jurisdictions. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, high-demand environment.

What You'll Do

Apply for, track, renew, and maintain all necessary permits required for business operations and project execution

Support licensing efforts, including tracking, assisting in applications and renewals for all business and contractors licenses

Request, collect, and manage Certificates of Insurance (COIs) and required bonds from internal teams, clients, and vendors

Electronically file, organize, and maintain documentation including permits, bonds, insurance, contracts, subcontracts, work orders, and other requested materials in accordance with company standards

Manage and respond to multiple permitting and licensing inboxes, ensuring timely communication and follow-up

Coordinate with internal stakeholders, municipalities, regulatory agencies, clients, and vendors to resolve permitting or documentation issues

Monitor permit, COI, and licensing statuses and deadlines to ensure compliance and prevent project delays

Support audits, reporting, and record retrieval requests as needed
Perform additional administrative and coordination duties as required to support the business

What You'll Bring

High school diploma or GED required. Associate’s or Bachelor’s degree in Business Administration or related field preferred

Relevant professional experience in permitting, licensing, compliance, records management, construction administration, or utilities/infrastructure environments

Exceptionally hyper-organized with a strong ability to manage and prioritize multiple workstreams

Detail-oriented, with a high level of accuracy in documentation and recordkeeping

Effective communicator (written and verbal), capable of interacting with a wide range of internal and external partners

Strong team player with a collaborative mindset

Quick learner who can adapt to new systems, processes, and regulatory requirements

Able to balance multiple projects simultaneously without sacrificing quality or timeliness

Proven ability to efficiently manage high-demand deliverables under short turnaround times

Proficiency with digital filing systems, Microsoft Office applications, and document management tools preferred

What You'll Get

Paid on-the-job technical and professional training

Defined career path for future growth

Competitive wages and industry-leading benefits including Retirement Plan

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply Now

Refine Your Search

permitting & records coordinator jobs in pennsylvania

Permitting & Records Coordinator

Permitting & Records Coordinator

Vendor Relations Coordinator

Senior Roofing Project Manager

Permit Coordinator

Office Manager & Operations Coordinator

Construction Coordinator

Permit & Billing Coordinator

Health Safety and Environment Compliance Specialist

Logistics Coordinator (Heavy Haul)

Office & Permit Assistant

Logistics Coordinator (Heavy Haul)

Vice President of Project Management

Fire Alarm Systems Lead Designer

Locksmith

Technical Manager

Office Leader - Philadelphia Region

PROJECT COORDINATOR

Project Manager - EPC Transmission & Distribution

Quality and Environmental Health Safety (EH&S)

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