Top 18 Records coordinator Jobs in Pennsylvania

Permitting & Records Coordinator
InfraSource Construction, LLC —King of Prussia, PA
- Full-time
- Mid-level
- High school diploma or GED
- Business Administration
- Retirement plan
Data Operations Specialist – Head Start (Data Quality, Records & Governance)
JBS International —Philadelphia, PA
- Mid-level
- 3 years
- Ability to lift 50 pounds
Quick Apply
8d
Registration & Records Coordinator
Villanova University —Villanova, PA
- $22.08 - $23.31 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Tuition reimbursement
3d
Records Coordinator, Full-time Days, Nurse Navigation-Ambulatory
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- 1 year
- Associate's degree
Academic Records and Registration Coordinator
Harrisburg University —Harrisburg, PA
- $40,000 - $45,000 a year
- Overtime
- Customer service
- HIPAA
- Mid-level
Quick Apply
12d
Permitting & Records Coordinator
Quanta Services —King of Prussia, PA
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Retirement plan
Records Coordinator
Erie County Government —Erie, PA
- $15.26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
4d
Records Management Specialist
Pennsburg Manor —Pennsburg, PA
- $18 - $22 an hour
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Disability insurance
- Dental insurance
Records and Compliance Coordinator
Chatham University —Pittsburgh, PA
- $38,100 - $43,300 a year
- Extended hours
- Mid-level
- Office
- 3 years
Medical Records Clerk
Penn Medicine —Doylestown, PA
- HIPAA
- High school diploma or GED
- Entry level
- Tuition reimbursement
Quick Apply
2d
Medical Records Assistant
Kutztown University —Kutztown, PA
- $31,200 a year
- Online Application
- Hybrid work
- Mid-level
- 1 year
- Associate's degree
- Paid holidays
- Disability insurance
Medical Records Assistant
Kutztown University PASSHE (PA) —Kutztown, PA
- $31,200 a year
- Online Application
- Hybrid work
- Mid-level
- Microsoft Office
- 3 years
- Paid holidays
- Disability insurance

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Data Operations Specialist – Head Start (Data Quality, Records & Governance)
JBS International —Pennsylvania
Bachelor’s Degree in Information Management, Library Science or related field from an accredited university or college. Data quality assurance and validation.
Quick Apply
8d
BCT Partners – Data Management Specialist
BCT Partners, LLC —Philadelphia, PA
Bachelor’s degree in Information Management, Library Science, Information Systems, Business Administration, or a related field from an accredited college or…
$65,000 - $80,000 a year

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Medical Records Coordinator
Paradigm at Creekside —Gahanna, OH
 Respond to emails and telephone calls punctually and complete tasks as directed.  Ability to engage in active listening (giving full attention to those…
Quick Apply
Real Estate Records Coordinator (Property & Acquisition)
AEP Service Corporation —Columbus, OH
Coordinate and create work orders and payment of invoices for real estate transactions through the Company's accounting and recordkeeping systems (PeopleSoft).
$63,496 - $79,369 a year
3d

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Permitting & Records Coordinator

InfraSource Construction, LLC -
King of Prussia, PA

Apply Now

Job Details

Full-time

Benefits

Retirement plan

Qualifications

High school diploma or GED

Full Job Description

About Us:

Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we’re looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let’s build a brighter, more connected world together.

About this Role:

IFS InfraSource is seeking a highly organized and detail-oriented Permitting and Records Coordinator to support our operations by managing permits, licenses, insurance documentation, and related records. This role is critical to ensuring compliance, timely project execution, and accurate documentation across multiple projects and jurisdictions. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, high-demand environment.

What You'll Do:

Apply for, track, renew, and maintain all necessary permits required for business operations and project execution
Support licensing efforts, including tracking, assisting in applications and renewals for all business and contractors licenses
Request, collect, and manage Certificates of Insurance (COIs) and required bonds from internal teams, clients, and vendors
Electronically file, organize, and maintain documentation including permits, bonds, insurance, contracts, subcontracts, work orders, and other requested materials in accordance with company standards
Manage and respond to multiple permitting and licensing inboxes, ensuring timely communication and follow-up
Coordinate with internal stakeholders, municipalities, regulatory agencies, clients, and vendors to resolve permitting or documentation issues
Monitor permit, COI, and licensing statuses and deadlines to ensure compliance and prevent project delays

Support audits, reporting, and record retrieval requests as needed
Perform additional administrative and coordination duties as required to support the business

What You'll Bring:

High school diploma or GED required. Associate’s or Bachelor’s degree in Business Administration or related field preferred
Relevant professional experience in permitting, licensing, compliance, records management, construction administration, or utilities/infrastructure environments
Exceptionally hyper-organized with a strong ability to manage and prioritize multiple workstreams
Detail-oriented, with a high level of accuracy in documentation and recordkeeping
Effective communicator (written and verbal), capable of interacting with a wide range of internal and external partners
Strong team player with a collaborative mindset
Quick learner who can adapt to new systems, processes, and regulatory requirements
Able to balance multiple projects simultaneously without sacrificing quality or timeliness
Proven ability to efficiently manage high-demand deliverables under short turnaround times
Proficiency with digital filing systems, Microsoft Office applications, and document management tools preferred

What You'll Get:

Paid on-the-job technical and professional training
Defined career path for future growth
Competitive wages and industry-leading benefits including Retirement Plan

This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Equal Opportunity Employer:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Apply Now

Refine Your Search

records coordinator jobs in pennsylvania

Permitting & Records Coordinator

Data Operations Specialist – Head Start (Data Quality, Records & Governance)

Registration & Records Coordinator

Records Coordinator, Full-time Days, Nurse Navigation-Ambulatory

Academic Records and Registration Coordinator

Permitting & Records Coordinator

Records Coordinator

Records Management Specialist

Records and Compliance Coordinator

Medical Records Clerk

Medical Records Assistant

Medical Records Assistant

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