Top 12 Senior events manager Jobs in Pennsylvania

Senior Manager, Event Operations & Sourcing
The Institutes —Malvern, PA
- Hybrid work
- Research
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Quick Apply
11d
Senior Event & Partner Engagement Manager – North America
Prolifics —Ambler, PA
- Full-time
- Marketing
- Bachelor's degree
- Senior level
Sr. Event Manager
Legends Global —Pittsburgh, PA
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Event Producer
FMP Media Solutions —Harleysville, PA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid time off
- 401(k) matching
Quick Apply
12d
Sr. Director - Scheduling and Systems
Sideline Soccer Solutions —Downingtown, PA
- Weekends as needed
- Hybrid work
- Customer service
- Office
- 3 years
Quick Apply
5d
Senior Coordinator, Exhibits
American Association for Cancer Research —Philadelphia, PA
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
10d
Event Marketing Sr Associate
Unisys —Pennsylvania
- Full-time
- Travel
- Contracts
- Senior level
- Health savings account
- 401(k) matching
Senior Sales and Event Coordinator
WOODLOCH PINES INC. —Hawley, PA
- Extended hours
- Ability to walk for extended periods
- Basic math
- Mid-level
- Health insurance
- Dental insurance
19h
Event Planner
Baptist Senior Family —Pittsburgh, PA
- $19 - $24 an hour
- Weekends as needed
- Marketing
- Mid-level
- Bachelor's degree
- Free parking
- 403(b) matching
Quick Apply
4d
Sr Warehouse Associate - B2B
Mattel —Jonestown, PA
- From $17 an hour
- Weekends as needed
- Heavy lifting
- Inventory management
- ServSafe
5d

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Operation Director for Event Venues- Philadelphia
Cescaphe Event Group —Philadelphia, PA
Builds rapport and establishes trust with clients and guests; ensures clients and guests feel welcome and are given prompt, friendly, and courteous service.
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Informatica Event Content Director
Salesforce —Pennsylvania
Familiarity with event technology platforms and content management tools. Oversee content intake tools and platforms (e.g., speaker portals, abstract management…
1d

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Sr. Events Coordinator
OCLC —Dublin, OH
Work environments with individual and team spaces and the latest technology tools. Track budget costs and stay within the budget allocated for assigned shows.
Development Services Senior Associate, Engagement Data Services
The Ohio State University —Columbus, OH
Independently analyzes live registration data, capacity trends, and constituent patterns to develop evidence-based recommendations for event owners on…
Up to $27.93 an hour

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Senior Manager, Event Operations & Sourcing

The Institutes -
Malvern, PA

Quick Apply

Job Details

11 days ago

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Parental leave
Vision insurance
401(k) matching
Food provided
Prescription drug insurance

Qualifications

Vendor relationship building
Research
Travel industry negotiation

Full Job Description

About The Institutes

Located in beautiful Malvern, Pennsylvania, The Institutes® are a not-for-profit comprised of diverse affiliates that educate, elevate, and connect people in the essential disciplines of risk management and insurance. Through products and services offered by our nearly 20 affiliated business units, people and organizations are empowered to help those in need with a focus on understanding, predicting, and preventing losses to create a more resilient world.

Additionally, we understand the importance of work-life balance—in 2026 Philly.com named us a Top Workplace for the eleventh year and USA Today named us a USA Top Workplace for the fourth year. We provide excellent benefits and a friendly, team-focused work environment to drive employee engagement.

Senior Manager, Event Operations and Sourcing

The Senior Event Operations and Sourcing Manager is responsible for the strategic and operational execution of high-value, high-exposure events. This role leads all aspects of event operations and sourcing, including RFP development, contract negotiation, vendor management, travel programs, budget governance, and risk management. The role partners closely with internal stakeholders and external vendors to ensure events are delivered efficiently, compliantly, and within budget while maintaining exceptional quality and attendee experience.

What You’ll Do:

Event Operations, RFPs, and Contracting

Lead and oversee the RFP and sourcing process for all event-related services, including venue selection, lodging, and key vendors, to ensure cost efficiency and alignment with event objectives.

Negotiate, review, and manage contracts with hotels, venues, and vendors, ensuring favorable terms and mitigation of legal and financial risk.

Conduct site visits to evaluate potential venues for meetings and conferences.

Develop and refine detailed event specification documents, including room configurations, food and beverage, audiovisual, signage, staffing, and ancillary services.

Vendor Management and Sourcing Strategy

Establish and maintain effective relationships with external partners, including production, registration, audiovisual, transportation, and other event service providers.

Research and evaluate internal and external outsourcing opportunities to improve efficiency, scalability, and cost effectiveness.

Oversee vendor performance pre-, during, and post-event to ensure service level expectations are met.

Travel, Commissions, and Hotel Programs

Manage the organization’s American Express Global Business Travel (GBT) program and the American Express Intelligent Online Marketplace (NEO) booking tool.

Oversee all hotel room blocks for meetings and events, including pickup monitoring and reconciliation.

Manage airline and hotel points and commissions, both pre- and post-contract, ensuring value optimization and accurate tracking.

Budget Governance and Financial Oversight

Develop departmental budgets and provide regular forecasting, including quarterly updates.

Track and manage income and expenses across all meetings and events, ensuring strict adherence to approved budgets.

Reconcile itemized budgets and manage audit processes related to event finances.

Risk Management and Event Insurance

Assess and manage operational, contractual, and financial risks associated with meetings and events.

Ensure appropriate event insurance coverage is in place and compliant with organizational and contractual requirements.

Review contracts and supporting documentation to identify and mitigate exposure to legal, financial, and reputational risk.

What We’re Looking For:

Undergraduate degree in event management or a related field, or equivalent demonstrated experience.

10–15 years of event management or planning experience (association or not-for-profit preferred), including high-value, high-visibility events.

Demonstrated expertise in creating and managing detailed budgets, reviewing contracts for risk, and maintaining strong relationships with executives, volunteers, and members.

Experience with itemized budgeting, reconciliation, and audits.

Expert-level hotel and venue contract negotiation experience with a strong understanding of terms and conditions.

Demonstrated vendor management experience, including production and registration vendors.

CMP or similar professional certification preferred.

Key Competencies

Strategic mindset with the ability to translate organizational goals into effective event operations.

Deep technical knowledge of event management, sourcing, and industry best practices.

Experience with webinars.

Proven expertise in contract negotiation and risk mitigation.

Strong project management and organizational skills with the ability to manage multiple concurrent events.

Financial acumen, including budget development, forecasting, and expense control.

Excellent communication skills and attention to detail; self-motivated with the ability to meet tight deadlines.

The Best Part? The Benefits!

To enforce the importance of work-life balance, employees enjoy excellent benefits, including:

401(k) plan with company contribution up to 16%
Generous time off package that includes paid vacation, personal, sick, and holidays
Paid maternity and parental leave
Tuition reimbursement
Medical, dental, vision, and prescription coverage
On our Malvern campus: Free lunch every day when working on campus, onsite fitness center, and a beautiful 1.25-mile walking path!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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senior events manager jobs in pennsylvania

Senior Manager, Event Operations & Sourcing

Senior Event & Partner Engagement Manager – North America

Sr. Event Manager

Senior Event Producer

Sr. Director - Scheduling and Systems

Senior Coordinator, Exhibits

Event Marketing Sr Associate

Senior Sales and Event Coordinator

Event Planner

Sr Warehouse Associate - B2B

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