Top 527 Business assistant Jobs in Pensacola, Fl

Executive Assistant
Landrum Workforce Solutions Inc —Pensacola, FL
- $18 - $23 an hour
- Monday to Friday
- Microsoft Outlook
- Mid-level
- Office
- Dental insurance
- Vision insurance
Quick Apply
6d
Office Assistant
Optum —Pensacola, FL
- $16.00 - $22.85 an hour
- Full-time
- Pass drug screening
- Office
- Driver's License
Quick Apply
3d
Assistant Superintendent - East Milton
D.R. Horton —Pensacola, FL
- Overtime
- Construction site
- Maintenance
- Mid-level
- Employee stock purchase plan
- Disability insurance
Office Assistant
HANKS FURNITURE INC —Pensacola, FL
- $16 - $18 an hour
- Weekends as needed
- Microsoft Outlook
- Office
- Communication skills
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Shop Invoice & Administrative Assistant
CRC TRANSPORT LLC —Pensacola, FL
- $18 - $30 an hour
- Full-time
- Mid-level
- Microsoft Office
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
PTA / Physical Therapist Assistant
Adoration Health —Pensacola, FL
- Full-time
- Background check
- CPR Certification
- BLS Certification
- Mileage reimbursement
- Health insurance
Chiropractic Assistant/Rehab Specialist
Jacobs Chiropractic & Wellness Center —Gulf Breeze, FL
- From $18 an hour
- Part-time
- Physical & Rehabilitation Medicine
- Contracts
- In-person
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7h
Physical Therapy Assistant (PTA)
Step Up Rehab —Milton, FL
- Per diem
- Background check
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Travel reimbursement
- 401(k) matching
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Occupational Therapy Assistant Inpatient Rehab
Ascension —Pensacola, FL
- PRN
- Hospital
- BLS Certification
- Inpatient
- Disability insurance
- Health insurance
Cota Certified Occupational Therapy Assistant
Pine Forest Rehabilitation —Pensacola, FL
- Per diem
- Entry level
- Continuing education credits
- Disability insurance
Quick Apply
Assistant Kitchen Manager - Zeke's Restaurant
Zeke's Restaurant —Orange Beach, AL
- Mid-level
- Recruiting
- Budgeting
Embankment Foreman/ Assistant Superintendent
Thalle Construction Company —Florida
- Construction site
- 5 years
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
Dewatering Foreman/ Assistant Superintendent
Thalle Construction Company —Florida
- Construction site
- 3 years
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
Drainage Foreman/ Assistant Superintendent
Thalle Construction Company —Florida
- Construction site
- 5 years
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
Assistant Director-Childcare Center
Redwood Schools —Pensacola, FL
- $39,425.26 - $41,291.60 a year
- Full-time
- Microsoft Word
- Background check
- Childcare
- Paid time off
- Employee discount
Quick Apply
Medical Assistant
HCA Florida West Cardiology Specialists —Pensacola, FL
- Full-time
- Mid-level
- 1 year
- No travel
- Employee stock purchase plan
- Disability insurance
Quick Apply
Licensed Optician - Assistant Manager
America's Best —Pace, FL
- Full-time
- Merchandising
- Mid-level
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
Occupational Therapy Assistant Acute Care
Ascension —Pensacola, FL
- PRN
- Acute care
- Hospital
- BLS Certification
- Disability insurance
- Health insurance
2d
Occupational Therapy Assistant Acute Care
Ascension —Pensacola, FL
- Full-time
- Acute care
- Hospital
- BLS Certification
- Disability insurance
- Health insurance
Travel Physical Therapist Assistant (PTA) - SNF Travel PTA
Step Up Rehab —Pensacola, FL
- Full-time
- Background check
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Travel reimbursement
- Continuing education credits
Quick Apply

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Executive Assistant

Landrum Workforce Solutions Inc -
Pensacola, FL

Quick Apply

Job Details

Temp-to-hire
$18 - $23 an hour
6 days ago

Benefits

Dental insurance
Vision insurance
401(k) matching

Qualifications

Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Executive administrative support
Documentation tools
Microsoft Teams
Video conferences (communication methods)
Stakeholder relationship building

Full Job Description

Executive Administrative Assistant

We are seeking a professional, organized, and detail-oriented Executive Administrative Assistant to support the daily operations of the office and provide direct administrative support to the Chief Executive Officer in Pensacola, Florida. This role is crucial for ensuring efficient organizational operations, maintaining a professional image, and facilitating effective communication with stakeholders. The ideal candidate will be proactive, dependable, discreet, and capable of managing multiple priorities in a fast-paced environment. Strong communication skills, attention to detail, confidentiality, and the ability to collaborate effectively with a small team are essential.

Job Responsibilities

Manage daily office operations, including front desk coverage, reception, visitor assistance, and multi-line phone systems.
Provide direct administrative support to the CEO, including calendar management, scheduling, meeting coordination, correspondence, and follow-up tasks.
Coordinate meetings with elected officials, investors, board members, committee members, community partners, staff, and other stakeholders.
Manage calendars and schedule through Microsoft Outlook, Teams, Zoom, and related tools.
Prepare, organize, and distribute board, committee, and meeting materials promptly and professionally.
Support the submission of public notices and maintain meeting documentation.
Attend meetings, take accurate minutes, and prepare draft minutes for review.
Maintain accurate records, files, contact lists, and administrative documents.
Use Microsoft Office Suite for correspondence, reports, spreadsheets, presentations, and meeting materials.
Enter and update contacts, companies, projects, activities, and related data in Salesforce CRM.
Support event planning and logistics for organizational meetings, investor events, outreach activities, and other functions.
Assist with event setup, food and beverage coordination, materials preparation, registration, and follow-up.
Maintain office supplies, coordinate ordering, and ensure the office remains organized and professional.
Perform clerical tasks such as filing, scanning, copying, document preparation, mail handling, and correspondence.
Respond to inquiries professionally, clearly, and discretely from visitors, callers, vendors, investors, partners, and the public.
Maintain confidentiality regarding organizational matters and sensitive communications.
Perform other related duties as assigned.

Qualifications

Proven experience as an administrative assistant, office manager, executive support, or similar role.
Strong organizational skills with the ability to prioritize multiple tasks efficiently.
Excellent written and verbal communication skills.
Professional phone etiquette and interpersonal skills.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Ability to manage calendars, coordinate meetings, prepare materials, and track follow-up.
Ability to handle confidential information with discretion and sound judgment.
Strong attention to detail and accuracy.
Ability to work independently supporting a small team.
Professional appearance and demeanor.

Compensation and Benefits

Pay Rate: $18.00 - $23.00 per hour, based on experienc
Schedule: 8:00 a.m. to 5:00 p.m., Monday through Friday in-office
After meeting the qualification requirements, employees are offered through Landrum: Health, Dental, and Vision Insurance and matching 401(k).

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Landrum and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.landruminc.com/privacy-policy.

Landrum Workforce Solutions does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information or any other characteristic protected by law. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

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Refine Your Search

business assistant jobs in pensacola, fl

Executive Assistant

Office Assistant

Assistant Superintendent - East Milton

Office Assistant

Shop Invoice & Administrative Assistant

PTA / Physical Therapist Assistant

Chiropractic Assistant/Rehab Specialist

Physical Therapy Assistant (PTA)

Occupational Therapy Assistant Inpatient Rehab

Cota Certified Occupational Therapy Assistant

Assistant Kitchen Manager - Zeke's Restaurant

Embankment Foreman/ Assistant Superintendent

Dewatering Foreman/ Assistant Superintendent

Drainage Foreman/ Assistant Superintendent

Assistant Director-Childcare Center

Medical Assistant

Licensed Optician - Assistant Manager

Occupational Therapy Assistant Acute Care

Occupational Therapy Assistant Acute Care

Travel Physical Therapist Assistant (PTA) - SNF Travel PTA

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