Accounts Payable & General Accounting Specialist
Location: Pensacola, Florida
Industry: Manufacturing & Warehousing
Employment Type: Full-Time
About the Position
A well-established manufacturing and warehousing organization in Pensacola, Florida, is seeking a dependable and detail-oriented Accounts Payable & General Accounting Specialist to join its accounting team. This position is ideal for an experienced accounting professional who enjoys working in a hands-on environment and is comfortable managing day-to-day accounting functions while supporting the overall financial operations of the organization.
The ideal candidate will have strong attention to detail, excellent organizational skills, and demonstrated proficiency with QuickBooks. Experience in a manufacturing, distribution, warehousing, or similar operational environment is preferred.
Key Responsibilities
- Manage the full accounts payable process, including receiving, reviewing, coding, and processing vendor invoices
- Verify invoices against purchase orders, receiving documents, and other supporting documentation
- Prepare and process vendor payments in accordance with established payment schedules
- Maintain accurate and organized vendor records and resolve invoice discrepancies as needed
- Perform account reconciliations, including bank and credit card reconciliations
- Assist with general ledger maintenance and routine accounting entries
- Assist with month-end and year-end closing procedures
- Prepare and maintain supporting schedules and accounting reports
- Assist with accounts receivable functions, including customer invoicing, cash receipts, and account reconciliation, as needed
- Monitor and maintain accurate records of company expenses and transactions
- Assist with inventory-related accounting and recordkeeping as applicable
- Support the preparation of financial statements and management reports
- Maintain organized accounting files and documentation
- Assist with budgeting, reporting, and other accounting projects as assigned
- Work collaboratively with management, operations, purchasing, warehouse personnel, and vendors
- Help ensure accounting records are accurate, timely, and maintained in accordance with company policies and procedures
Qualifications
- 2+ years of experience in accounts payable, bookkeeping, or general accounting
- Strong proficiency in QuickBooks is required
- Solid understanding of basic accounting principles and general ledger accounting
- Experience with account reconciliations and month-end closing procedures
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to prioritize multiple responsibilities and meet deadlines
- Strong written and verbal communication skills
- Proficiency with Microsoft Office, particularly Excel
- Ability to work independently while also functioning effectively as part of a team
- Experience in manufacturing, warehousing, distribution, or inventory-based businesses is a plus
What We Offer
- Competitive salary based on experience and qualifications
- Health insurance
- 401(k) retirement plan
- Paid holidays
- Paid vacation
- Stable, full-time employment with an established organization
- Opportunity to grow and expand accounting skills within a dynamic manufacturing and warehousing environment
Ideal Candidate
The successful candidate will be a reliable, organized, and proactive accounting professional who takes pride in maintaining accurate financial records. The ideal person will be comfortable working with minimal supervision, have a strong working knowledge of QuickBooks, and be willing to take ownership of daily accounting responsibilities while supporting the broader needs of the organization.
To Apply: Please submit your resume and a brief summary of your accounting experience, including your experience with QuickBooks and accounts payable.
We are an equal opportunity employer and value diversity in our workforce.
We provide attractive salaries and company benefits to the right person for this key role in our organization.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Profit sharing
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Clerical: 1 year (Required)
Shift availability:
Ability to Commute:
- Pensacola, FL 32514 (Required)
Work Location: In person
