Top 7 Document specialist Jobs in Pensacola, Fl

Document Specialist I
Retrev LLC —Pensacola, FL
- Full-time
- Computer literacy
- HIPAA
- Office
- Health insurance
- Dental insurance
Quick Apply
Clinical Documentation Specialist RN
Houston Methodist —Florida
- Full-time
- Nursing
- RN License
- Customer service
22h
Document Specialist- Audi Pensacola
Sonic Automotive —Pensacola, FL
- $19 an hour
- Weekends as needed
- Dealership
- Computer literacy
- Pass drug screening
Quick Apply
RN Specialist - Clinical Documentation- Full Time
Baptist Health Care, Inc. —Pensacola, FL
- Full-time
- Background check
- Nursing
- RN License
Quick Apply

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Clinical Documentation Specialist RN
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RN - Registered Nurse - Texas State Licensure - Texas Board of Nursing_PSV Compact Licensure – Must obtain permanent Texas license within 60 days (if…
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RN Specialist - Clinical Documentation- Full Time
Baptist Health Care, Inc. —Pensacola, FL
Understands and support clinical documentation improvement strategies. Accurately inputs data into electronic clinical documentation improvement tool.
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Document Specialist I

Retrev LLC
Pensacola, FL

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Computer operation
Computer literacy
High school diploma or GED
Quality data entry

Full Job Description

Document Specialist I

Department: Retrieval

Reports To: Retrieval Supervisor

Employment Type: Full-Time M-F; Non-Exempt

Location: In Office (Pensacola)

ABOUT THE ROLE

The Document Specialist is responsible for the accurate intake, categorization, processing, and fulfillment of incoming and outgoing documentation. This role ensures that all records are properly handled, securely managed, and routed correctly to support efficient workflows across departments. Success in this role requires strong attention to detail, accuracy, and the ability to meet productivity expectations while maintaining compliance standards.

KEY RESPONSIBILITIES

Document Intake & Categorization

Review and categorize incoming mail, including fax, email, and physical mail.
Ensure documents are assigned accurately to the appropriate categories and workflows.
Identify and redirect misrouted or unclear correspondence.

Submission Management

Prepare and upload new document submissions into internal systems.
Ensure all submissions are complete, accurate, and client-ready.
Maintain quality standards to reduce rework and rejected submissions.
Meet daily productivity and turnaround expectations while maintaining accuracy.

Fulfillment Review

Review returned records to confirm they meet request requirements.
Identify completed records, “no records found” responses, or incomplete submissions.
Route discrepancies or incomplete responses for follow-up.
Ensure fulfilled requests meet quality and client expectations.

Compliance & Accuracy

Handle sensitive personal and medical information in accordance with HIPAA and company policies.
Verify documents are properly labeled, saved, and uploaded.
Minimize errors that could result in compliance issues or delays.

QUALIFICATIONS & SKILLS

Required

High school diploma or equivalent.
Strong attention to detail and organizational skills.
Ability to manage high-volume, repetitive tasks with accuracy.
Basic computer and data entry proficiency.
Ability to handle confidential information responsibly.

Preferred

Experience in document processing, medical records, or administrative workflows.

WHAT SUCCESS LOOKS LIKE

In the first 90 days, a successful Document Specialist will have:

Consistently met accuracy and productivity expectations.
Demonstrated strong organization and workflow management.
Maintained compliance with HIPAA and company standards.
Reduced errors and rework through attention to detail.
Contributed to efficient document flow and team productivity.

BENEFITS

Full benefits package including health, vision, dental, retirement plan, and paid time off.

Quick Apply

Refine Your Search

document specialist jobs in pensacola, fl

Document Specialist I

Clinical Documentation Specialist RN

Document Specialist- Audi Pensacola

RN Specialist - Clinical Documentation- Full Time

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