Top 45 Office admin / assistant bookkeeper Jobs in Pensacola, Fl

Administrative Assistant
Waggoner Engineering, Inc. —Pensacola, FL
- $25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Referral program
Quick Apply
3d
Lead Receptionist
Exceptional Performance —Pensacola, FL
- $18 - $28 an hour
- Part-time
- Hybrid work
- Bilingual
- Google Workspace
- Mid-level
- Flexible schedule
Quick Apply
Office Admin/Receptionist
Generator Supercenter of Pensacola —Pensacola, FL
- $15 - $18 an hour
- Full-time
- Inventory management
- Office
- Accounting
- Paid time off
- Opportunities for advancement
Quick Apply
5d
Admin Assistant/Dispatcher
Acme Barricades —Pensacola, FL
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
10d
Administrative Assistant
Sunchase Companies —Pensacola, FL
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant I
Universal Engineering Sciences —Pensacola, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant
FirstService Residential —Perdido Key, FL
- $20 - $24 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant (FL, Pensacola)
Five Star Breaktime Solutions —Pensacola, FL
- $17 an hour
- Full-time
- Background check
- Pass drug screening
- Office
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistance
Visit Pensacola, Inc. —Pensacola, FL
- Word processing
- Computer literacy
- Writing skills
Front Office/Call Center
Closets By Design Pensacola —Pensacola, FL
- Urgently hiring
- Administrative experience
- No degree
- Organizational skills
- Paid holidays
Quick Apply
Office Administrator I
Builders FirstSource —Pensacola, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Office Manager - Som Pensacola
Somer Pensacola —Pensacola, FL
- $48,000 - $62,000 a year
- Email
- Background check
- School experience
- Public speaking
- Health savings account
- Health insurance
Quick Apply
11d
Administrative Support Specialist
One Federal Solution —Pensacola, FL
- Full-time
- Microsoft Outlook
- 11+ years
- English
Quick Apply
Electrical Office Administrator
Coastal Electric and Solar Inc. —Pensacola, FL
- $16 - $18 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
10h
Project Administrator
HEALTHEON INC —Gulf Breeze, FL
- Online Application
- Research
- Office
- Administrative experience
Administrative Director of Emergency Services
Texas Nursing Services —Pensacola, FL
- $145,000 - $170,000 a year
- Full-time
- Nursing
- Bachelor of Science
- Master's degree
- Relocation assistance
- Health insurance
Quick Apply
Administrative Support - Level I
Buffalo Rock —Milton, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Administrator
Southern Tire Mart —Pensacola, FL
- Overtime
- 18 years or older
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Front Desk Receptionist
Retrev LLC —Pensacola, FL
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
Executive Secretary
Santa Rosa Medical Center —Milton, FL
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply

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Administrative Assistant

Waggoner Engineering, Inc. -
Pensacola, FL

Quick Apply

Job Details

Part-time
$25 an hour
3 days ago

Benefits

Health insurance
Referral program

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Microsoft Teams
Technical Proficiency

Full Job Description

Description

Waggoner Engineering, Inc. is seeking an Administrative Assistant to join our team in Pensacola, FL. This role supports our continued growth and offers the opportunity to work alongside a collaborative, experienced team. You'll play an important role in supporting meaningful projects that positively impact the communities we serve while building your career in a dynamic and professional environment.

As our Administrative Assistant, you'll provide essential administrative and operational support to our office and project teams, helping ensure the efficient day-to-day operation of the office. You'll serve as a key point of contact for employees, clients, visitors, and vendors while coordinating office activities, managing schedules, preparing documents, and providing administrative support that keeps our teams organized and productive.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities while maintaining professionalism and confidentiality. If you enjoy supporting a collaborative team, solving problems, and creating an exceptional office experience, we'd love to hear from you.

Key Responsibilities

Provide day-to-day administrative support to office leadership, employees, and project teams.
Answer and direct incoming calls and greet visitors in a professional and welcoming manner.
Maintain office calendars, conference room schedules, and meeting logistics.
Prepare, proofread, format, and distribute correspondence, reports, forms, presentations, and other documents.
Coordinate meetings, including scheduling, preparing materials, arranging logistics, and taking notes when needed.
Process expense reports, invoices, purchase requests, and other administrative documentation.
Maintain organized and accurate electronic and physical filing systems.
Order and maintain office supplies and coordinate with vendors as needed.
Assist employees with travel arrangements and related meeting logistics.
Support project teams with document preparation, printing, binding, and other administrative needs.
Receive, sort, and distribute incoming mail and packages.
Assist with office events, employee activities, workshops, and special projects.
Handle employee, client, and company information with professionalism and confidentiality.
Perform other administrative duties as assigned.

What you'll need

High school diploma or equivalent.
At least two years of administrative or office support experience.
Excellent verbal and written communication skills.
Strong organizational and time-management skills with close attention to detail.
Ability to prioritize responsibilities and manage multiple tasks effectively.
Professionalism, dependability, initiative, and sound problem-solving skills.
Ability to work independently while also contributing as part of a team.
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to quickly learn new software, systems, and office procedures.
Discretion and good judgment when handling confidential information.

Preferred Qualifications

Associate's or bachelor's degree.
Five or more years of administrative experience.

Why Join Our Team

We know work isn't only about what you do, it's also about who you work for and with! Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work life balance, including:

WEI Incentive Program
Healthy Workplace Program
Employee Referral Bonus
Competitive Health Benefits
Career Development and Training
Flexible/Hybrid Schedule
Community Service Opportunities

Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Pay Transparency

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.

About Waggoner

Waggoner is a multidisciplinary infrastructure and advisory firm focused on transforming communities and advancing the systems that support them. Our teams bring together engineering, science, business, environmental expertise, digital innovation, program delivery, and strategic insight to solve complex challenges facing communities, industries, and governments.

We believe infrastructure is more than projects - it is the foundation of resilient communities, economic opportunity, and a stronger future. By integrating technical excellence with environmental stewardship, data-driven insights, and collaborative problem solving, Waggoner helps our clients realize what’s possible and delivers solutions that create lasting impact for the people and places we serve.

Our culture is built on integrity, accountability, collaboration, and excellence. We empower talented professionals to lead, innovate, and work across disciplines to deliver meaningful outcomes for our clients and communities.

Our Vision
To be the trusted partner organizations turn to for integrated solutions that strengthen communities, advance infrastructure, and solve complex challenges.

Our Mission
Transforming communities. To improve the quality of life for our clients, communities, and employees by delivering innovative, resilient, and sustainable solutions that make a lasting difference.

Our hiring process

Stage 1: Applied
Stage 2: Initial Screening
Stage 3: 1st Interview
Stage 4: Offer
Stage 5: Hired

Quick Apply

Refine Your Search

office admin / assistant bookkeeper jobs in pensacola, fl

Administrative Assistant

Lead Receptionist

Office Admin/Receptionist

Admin Assistant/Dispatcher

Administrative Assistant

Administrative Assistant I

Administrative Assistant

Administrative Assistant (FL, Pensacola)

Administrative Assistance

Front Office/Call Center

Office Administrator I

Office Manager - Som Pensacola

Administrative Support Specialist

Electrical Office Administrator

Project Administrator

Administrative Director of Emergency Services

Administrative Support - Level I

Administrator

Front Desk Receptionist

Executive Secretary

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