**Open Until Filled**
The Landfill Maintenance Clerk will be responsible for maintaining accurate and up-to-date records of all maintenance activities for landfill equipment, including tracking maintenance schedules, parts inventory, and expenses. This position will involve using computer software to manage records, ordering specialty parts, coordinating with vendors, and ensuring timely delivery of required parts and materials.
EXAMPLE OF DUTIES
Enters and updates maintenance records for all landfill equipment in the County’s maintenance management software
Tracks and documents all scheduled maintenance, repairs, and inspections, ensuring that records are accurate, complete, and accessible
Generates reports on maintenance activities, equipment performance, and service history for management and compliance purposes
Maintains accurate inventory records of commonly used maintenance parts, tools, and supplies
Tracks and monitors parts usage to ensure that inventory levels are sufficient to meet the maintenance team's needs
Orders specialty parts, equipment, and materials as needed, coordinating with vendors to ensure timely delivery and minimizing downtime
Picks up parts from suppliers as needed, ensuring that all necessary components are available for scheduled repairs and maintenance
Maintains positive and professional communication with vendors, ensuring that parts and supplies are delivered in a timely and cost-effective manner
Builds and maintains strong relationships with key suppliers to negotiate favorable terms and resolves any issues related to parts or service
Coordinates with vendors to track backordered or delayed parts, keeping the maintenance team informed of delivery status
Monitors and tracks maintenance expenses, including parts purchases, labor costs, and other related expenditures
Assists with tracking costs against the maintenance budget, providing regular updates to management on spending
Helps identify cost-saving opportunities related to parts, equipment, and service contracts
Provides general administrative support to the maintenance team, including scheduling repairs, preparing purchase orders, and managing maintenance documentation
Ensures that all maintenance-related paperwork, including invoices and receipts, are properly filed and processed in a timely manner
Assists with preparing reports and maintaining spreadsheets related to maintenance operations and inventory
TYPICAL QUALIFICATIONS
Minimum Qualifications Requirements:
Training and Experience:
High School Diploma or equivalent (G.E.D.) and at least one year of experience in maintenance support, inventory control and/or vehicle title and registration processing; or a combination of education and experience equivalent to these requirements.
Licenses and Certifications:
Valid driver’s license from state of residence
Notary Public Commission in the State of Florida or ability to obtain within 30 days following employment
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
applicable tools, equipment, and materials utilized in assigned area of responsibility
recordkeeping practices
inventory maintenance and control principles and practices
using a computer and related software applications
preparing and maintaining records
performing mathematical calculations
gather information and create written reports and documents in a concise, clear, and effective manner
principles, practices, and procedures of the County and operations and functions of the Fleet Maintenance division
vehicle acquisitions, transfers, and disposal practices, policies, and procedures necessary for the completion of daily responsibilities
develop and administer procedures, plans, and activities
monitor performance against measured, established goals
use independent judgment and discretion including the handling of emergency situations and resolution of problems that may arise
maintain awareness of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to division operations and activities
read, comprehend, interpret, and apply regulations, procedures, reports, and related information
use of job-related tools or equipment
tag and title work, policies, and procedures necessary for the completion of daily responsibilities
communicate effectively with both internal teams and external suppliers
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
SUPPLEMENTAL INFORMATION:
County-wide Employee Responsibilities:
All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.
All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called work in the event of a disaster, such as a hurricane, or other emergency situations and is expected to perform emergency service duties, as assigned.
Physical Requirements:
Positions in this class typically require the following: reaching, standing, walking, grasping, talking, hearing, seeing, finger and hand dexterity, and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Benefits/Compensation Package
- Medical / Dental / Vision plans
- Employer-sponsored retirement plan or an investment plan
- Deferred Compensation Plan
- Flexible Spending Account(s)
- Employee Assistance Program
- Annual/Sick Leave or Paid Time Off (PTO)
