Top 18 Executive assistant office manager Jobs in Pensacola Fl

Executive Assistant/Office Manager
CDAC Behavioral Healthcare, Inc. —Pensacola, FL
- $41,600 a year
- Full-time
- Background check
- Writing skills
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
4d
Office Manager - Som Pensacola
Somer Pensacola —Pensacola, FL
- $48,000 - $62,000 a year
- Email
- Background check
- School experience
- Public speaking
- Health savings account
- Health insurance
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OFFICE MANAGER/BOOKKEEPER-COMMERCIAL ROOFING
Edwards Roofing Co. Inc. —Pensacola, FL
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
1d
Executive Assistant
Baptist Health Care, Inc. —Pensacola, FL
- Full-time
- Background check
- Research
- Mid-level
Quick Apply
Office Manager
VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA L C —Pensacola, FL
- Full-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Medical Office Manager
Concentra —Pensacola, FL
- Full-time
- HIPAA
- Clinic
- Bachelor's degree
- Commuter assistance
- Disability insurance
Operations Office Manager
EMR USA Metal Recycling —Pensacola, FL
- $23 - $26 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- Health insurance
- Employee assistance program
Quick Apply
Office Administrator I
Builders FirstSource —Pensacola, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Electrical Office Administrator
Coastal Electric and Solar Inc. —Pensacola, FL
- $16 - $18 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Gulf Breeze, FL
- $20 - $24 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
3d
Office Administrator/Marketing
Coco Island Furniture —Orange Beach, AL
- $17 - $19 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
Quick Apply
14d
Front Office Manager
MARUTI HOSPITALITY LLC —Orange Beach, AL
- Overtime
- Mid-level
- Hotel
- Supervising experience
- Health insurance
- Paid time off
Quick Apply

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Executive Assistant/Office Manager

CDAC Behavioral Healthcare, Inc. -
Pensacola, FL

Quick Apply

Job Details

Full-time
$41,600 a year
4 days ago

Benefits

AD&D insurance
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount

Qualifications

Meeting minutes
Office activity coordination
Writing skills
Executive administrative support
High school diploma or GED
Productivity software
Technical Proficiency
Editing

Full Job Description

Job Title: Administrative Operations Coordinator

EEO CODE: 05.1
FLSA: Exempt
OCC. CATEGORY: Executive Assistants
PAY GROUP: E - $41,600 annually (non-negotiable)

BENEFITS

Medical • Dental • Vision • Basic Life and AD&D • Matching Retirement 401K • Employee Assistance Program • Paid Time Off • Employee Discount Program

OBJECTIVE

To provide executive-level administrative and operational support to the CEO and Director of Quality Improvement in a manner that advances organizational effectiveness and compliance. This role is responsible for coordinating Board activities, supporting quality and accreditation efforts, overseeing office operations, and serving as the organization’s Safety Officer.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chief Executive Officer

Directs: Does not supervise employees

Other: Works closely with the CEO, Director of Quality Improvement, Board of Directors, Administrative Team, and external partners/vendors

QUALIFICATIONS

Required

High school diploma with a minimum of two (2) years of relevant administrative experience, including training in office management
Excellent communication, writing, and proofreading skills
Strong critical thinking and decision-making abilities
Exceptional organization and time management skills
Ability to work independently and manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office and technology systems
Experience coordinating meetings, logistics, and preparing official records/minutes

Preferred

Experience in office management, facilities coordination, or administrative operations
Knowledge of workplace safety practices, emergency preparedness, or compliance frameworks
Experience in nonprofit and/or behavioral health settings

WORK ENVIRONMENT

Work is conducted primarily in a climate-controlled office setting. The employee must be able to remain in a stationary position for extended periods, move about the office as needed, operate computer equipment, and occasionally move equipment and files. The role requires effective communication with leadership, Board members, staff, and community stakeholders while maintaining professionalism and confidentiality. Reasonable accommodations may be made to enable individuals to perform essential functions.

ESSENTIAL JOB FUNCTIONS

Provide high-level executive administrative, operational, and office management support, including coordination of Board functions, oversight of office systems and workflows, and management of safety and emergency preparedness activities to ensure organizational efficiency and compliance.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Executive & Administrative Support

Provide direct administrative support to the CEO and Director of Quality Improvement, including communication, scheduling, and coordination of organizational initiatives
Prepare, maintain, and organize records, reports, and documentation to support projects and programs
Manage internal and external communications on behalf of leadership
Coordinate meetings, conferences, and organizational events

Board Coordination & Governance Support

Maintain Board schedules, records, and official documentation
Prepare Board agendas, minutes, and supporting materials; coordinate review and approval processes
Facilitate Board communications, notifications, and committee coordination
Assist with planning and execution of Board meetings, retreats, and special events.

Office Management & Operations

Oversee daily office operations to ensure efficiency, organization, and a professional environment
Manage office systems, supplies, equipment, and vendor relationships (e.g., maintenance and service providers)
Coordinate facility needs, including maintenance, repairs, and workspace organization
Maintain centralized administrative systems, including filing systems, shared drives, and templates
Serve as a central point of contact for office-related needs and administrative coordination

Safety Officer & Emergency Preparedness

Serve as the organization’s designated Safety Officer
Coordinate, maintain, and update the Emergency Preparedness Plan in alignment with regulatory and accreditation standards
Ensure availability and maintenance of safety equipment, including first aid supplies and AED/defibrillator
Coordinate and document safety drills and emergency response activities
Maintain incident reports and ensure timely documentation and follow-up
Monitor workplace safety practices and recommend improvements to leadership
Promote staff awareness and adherence to safety protocols

Compliance & Quality Support

Assist with organizational licensure, contract compliance, and regulatory requirements (DCF, Managing Entity, COA)
Support implementation and monitoring of Council on Accreditation (COA) standards
Collaborate with the Director of Quality Improvement on data collection, reporting, and evaluation activities
Ensure documentation and reporting requirements are completed accurately and timely
Maintain strict confidentiality in compliance with HIPAA and organizational policies

Team Collaboration & Organizational Support

Work collaboratively with administrative and leadership teams to support organizational goals
Participate in required meetings, trainings, and professional development activities
Support the organization’s Performance and Quality Improvement Plan
Complete required documentation, reports, and time sheets accurately and on time
Assist with special projects and additional duties as assigned

GENERAL REQUIREMENTS

Adhere to all organizational policies and procedures, including safety, ethics, and confidentiality standards
Maintain flexibility to adjust schedule and priorities as organizational needs evolve
Demonstrate professionalism, initiative, and a commitment to the mission and values of the organization

CDAC Behavioral Healthcare is an Equal Opportunity employer. Individuals with Disabilities and Veterans are encouraged to apply. Drug Free Workplace Employer, DRUG TESTING REQUIRED

A Level II background screening is required. For more information, please use the following link. https://info.flclearinghouse.com/

Quick Apply

Refine Your Search

executive assistant office manager jobs in pensacola fl

Executive Assistant/Office Manager

Office Manager - Som Pensacola

OFFICE MANAGER/BOOKKEEPER-COMMERCIAL ROOFING

Executive Assistant

Office Manager

Medical Office Manager

Operations Office Manager

Office Administrator I

Electrical Office Administrator

Assistant Dental Office Manager

Office Administrator/Marketing

Front Office Manager

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