Top 232 Clerical assistant Jobs in Petaluma, Ca

Administrative Assistant (Owner Support)
Sol Landscapes, Inc. —Petaluma, CA
- $25 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Scheduling Coordinator
WOW! Smiles —Santa Rosa, CA
- $21 an hour
- Dental office
- HIPAA
- Marketing
Quick Apply
Administrative Assistant
Keller Estate —Petaluma, CA
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Flexible schedule
Quick Apply
12d
Senior Administrative Assistant
City of Petaluma —Petaluma, CA
- $72,716.80 - $88,337.60 a year
- Full-time
- Word processing
- Basic math
- English
- Paid parental leave
- Disability insurance
9d
Laboratory Assistant - Clinical Laboratory
Providence —Petaluma, CA
- $29.26 - $39.01 an hour
- Per diem
- Hospital
- Fair chance
- Acute care experience
- Paid parental leave
- Paid holidays
Receptionist - State Farm Agent Team Member
Rebekah Shapiro Gonzalez - State Farm Agent —Petaluma, CA
- $50,000 - $75,000 a year
- Full-time
- Office
- Children
- Communication skills
- Health insurance
- 401(k)
Quick Apply
OFFICE ASSISTANT (GENERAL)
CDCR - San Quentin State Prison —Marin County, CA
- $3,167 - $4,357 a month
- Full-time
- Current TB test
- Research
- Office
12d
MEDICAL RECEPTIONIST
SANTA ROSA COMMUNITY HEALTH —Santa Rosa, CA
- $22.00 - $25.74 an hour
- Full-time
- Spanish
- Writing skills
- HIPAA
Quick Apply
Medical Receptionist
Michael Dinh O D —Rohnert Park, CA
- $22 - $26 an hour
- Part-time
- In-person
- Entry level
- Under 1 year
- Vision insurance
Quick Apply
4d
Administrator
RAT EXCLUSION SERVICE LLC —Petaluma, CA
- $24 - $29 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- 401(k)
Quick Apply
OFFICE TECHNICIAN (TYPING)
Department of Corrections & Rehabilitation —Marin County, CA
- $3,829 - $4,794 a month
- Weekends as needed
- Current TB test
- Rehabilitation center
- Fingerprint clearance
2d
Executive Assistant
UCC Petaluma, a progressive pluralist Christian Community —Petaluma, CA
- $28 - $38 an hour
- Temporary
- Spanish
- Google Workspace
- English
- Paid time off
- Flexible schedule
Quick Apply
10d
Secretary / Administrative Assistant
Discovery Community Day Program LLC —Novato, CA
- $26 - $28 an hour
- Full-time
- Bilingual
- Microsoft Word
- HIPAA
Quick Apply
Activities Assistant Driver
Windsong of Sonoma —Petaluma, CA
- $24 - $25 an hour
- Part-time
- 18 years or older
- High school
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Concierge
MBK Senior Living —Petaluma, CA
- $18.75 - $19.25 an hour
- Part-time
- 18 years or older
- Current TB test
- English
- Health insurance
- Dental insurance
Quick Apply
11d
Receptionist - State Farm Agent Team Member
Miguel Alfaro - State Farm Agent —Petaluma, CA
- $40,000 - $60,000 a year
- Full-time
- Spanish
- Computer literacy
- Office
- 401(k)
- Paid time off
Quick Apply
Office Assistant
Next Generation of Builders —Santa Rosa, CA
- $20 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
Quick Apply
8d
Patient Access Representative
Sonoma Valley Hospital —Sonoma, CA
- $23.43 - $30.47 an hour
- Full-time
- Bilingual
- Hospital
- High school diploma or GED
Receptionist
Sonoma Post Acute —Sonoma, CA
- Full-time
- Basic math
- Microsoft Office
- Administrative experience
Quick Apply
1d
Medical Assistant II, GSF UC RP (Limited-Term)
Sutter Health —Rohnert Park, CA
- $32.06 - $44.88 an hour
- 8 hour shift
- Anatomy knowledge
- Microsoft Excel
- Vital signs
- On-the-job training
12d

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clerical assistant jobs near petaluma, ca

Administrative Assistant (Owner Support)

Sol Landscapes, Inc.
Petaluma, CA

Quick Apply

Job Details

Full-time
$25 - $27 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Paid sick time

Qualifications

Communication with suppliers
Microsoft Outlook
Phone communication
Spreadsheets
Slack
Word embeddings
Executive administrative support
Company vehicle operation
Driver's License
Driving
Vendor communication
Collaborative technology platforms
Digital project management boards
Editing

Full Job Description

Position Overview

We are seeking a highly organized Administrative Assistant to support the owner of a growing company. This role is focused on executing administrative tasks that are assigned to you, managing communications, gathering information, and maintaining organization across tasks and requests so nothing falls through the cracks.

This position reports to the company’s Chief Operations Officer and is assigned tasks by the COO to support the owner of the company directly. This is a task execution and organization role, not a project management or coordination position.

This is not an entry-level position - Only applicants with specific experience in Administrative Assistant roles will be considered.

Key Responsibilities

Monitor Slack channels and track items requiring the owner’s attention
Maintain a clear, organized running list of follow-ups and action items via the company’s Asana software
Review and organize tasks assigned to the owner in Asana to ensure visibility
Assist in preparing information needed for the owner to complete tasks
Conduct vendor outreach (phone/email) to gather pricing and basic information
Compile and present findings in a clear, organized format
Manage follow-up reminders to ensure inquiries do not fall through the cracks
Add and manage appointments on the owner’s Outlook calendar as requested
Organize and maintain electronic and some paper files and documentation
Perform occasional local errands (e.g., plant or supply pickups using company vehicle; no long-distance travel)

What Success Looks Like

Nothing assigned to the owner is missed or overlooked
Information is gathered accurately and presented clearly
Communication is organized, concise, and actionable
The owner remains focused because details are handled and surfaced appropriately
Tasks are adjusted and reprioritized smoothly as needs change

Qualifications (required)

Prior specific experience as an Administrative Assistant
Incredible organizational skills and attention to detail
Clear and professional communication (written and verbal)
Ability to follow instructions and complete tasks without constant follow-up
Comfortable making phone calls and interacting with vendors
HIGHLY proficient in and comfortable with the use of project management and communications tools such as Slack and Asana
HIGHLY proficient in the use of Microsoft Office tools such as Excel and Word
HIGHLY proficient in the use of Adobe software; editing, combining, and structuring PDFs
Valid driver’s license, clean and insurable driving record (will have to be eligible to be added to the company’s auto insurance policy) and ability to perform occasional local errands

Work Style Expectations

Able to work in a fast-paced environment where priorities shift frequently
Comfortable pivoting quickly and adjusting to new requests throughout the day
Maintains a positive, solutions-oriented approach when plans change
Remains organized and effective even when managing multiple shifting priorities

Ideal Candidate

A naturally, highly organized and detail-oriented individual
Reliable and trustworthy with strong follow-through
Comfortable supporting leadership in a behind-the-scenes capacity
Adaptable and steady under changing priorities
Being at work on time, every day is a priority
Strong work ethic
Comfortable taking instruction, having tasks delegated to you, and executing tasks as assigned (this is an administrative task execution role, not a project management or coordination position)

· Position is full-time, 40 hours per week

· In-person, Monday through Friday, 7:30am - 4pm

· Benefits: Health insurance, dental insurance, vision insurance, paid sick time

Pay is $25 - $27 per hour, based on experience.

*Apply for this position via Indeed only*
Applications submitted outside of this platform will be disqualified for consideration.
Applicants making phone calls or sending to the business regarding job postings will be disqualified from consideration.

Pay: $25.00 - $27.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Application Question(s):

Is being at work every day, and being on time to work a high priority for you?
Do you consider yourself to be a highly organized individual with a positive mindset?
Do you have a clean driving record?
Do you have specific, prior experience as an Administrative Assistant?
Describe briefly your prior experience with project management software/platforms such as Asana, Monday.com, Wrike, etc. (high proficiency in this is a requirement of this position).

Work Location: In person

Quick Apply

Refine Your Search

clerical assistant jobs in petaluma, ca

Administrative Assistant (Owner Support)

Scheduling Coordinator

Administrative Assistant

Senior Administrative Assistant

Laboratory Assistant - Clinical Laboratory

Receptionist - State Farm Agent Team Member

OFFICE ASSISTANT (GENERAL)

MEDICAL RECEPTIONIST

Medical Receptionist

Administrator

OFFICE TECHNICIAN (TYPING)

Executive Assistant

Secretary / Administrative Assistant

Activities Assistant Driver

Concierge

Receptionist - State Farm Agent Team Member

Office Assistant

Patient Access Representative

Receptionist

Medical Assistant II, GSF UC RP (Limited-Term)

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