Top 3 Office manager/dispatch coordinator Jobs in Petaluma, Ca

Office Manager/Dispatch Coordinator
FDR Plumbing Inc. dba Plumbing Pro —Vallejo, CA
- $32 - $35 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Mobile Service Coordinator
Coast Counties Truck & Equipment Company —Windsor, CA
- Microsoft Excel
- Microsoft Outlook
- Dealership
Quick Apply
Delivery Driver & Logistics Coordinator
Mare Island Brewing Co. —Vallejo, CA
- $20 - $24 an hour
- Overtime
- Clean driving record
- Merchandising
- Mid-level
- 401(k)
Quick Apply

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office manager/dispatch coordinator jobs near petaluma, ca

Office Manager/Dispatch Coordinator

FDR Plumbing Inc. dba Plumbing Pro
Vallejo, CA

Quick Apply

Job Details

Full-time
$32 - $35 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Vendor relationship building
Accounting systems
Spanish
Staff supervision
Confidential information handling
Microsoft Outlook
Team supervision
Phone communication
Spreadsheets
Managing budgets in an accounting role
Administrative experience
Financial record maintenance
Office management
Technical Proficiency
Payroll record maintenance
Organizational budget management

Full Job Description

Overview

Join our dynamic team as an Office Manager and Dispatch Coordinator, where you'll be the heartbeat of our administrative operations and logistics management. This energetic role is perfect for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys creating organized, efficient workflows. You will oversee daily office functions, coordinate dispatch activities, manage vendor relationships, and ensure smooth communication across departments. Your proactive approach will help foster a productive workplace while supporting our team’s success and maintaining exceptional client service standards.

Responsibilities

Manage daily office operations, including front desk duties, answering telephones; filing systems, and general administrative support.
Coordinate dispatch activities by scheduling service appointments, tracking deliveries, and ensuring timely communication with clients, employees and vendors.
Oversee vendor management processes to maintain strong relationships, negotiate contracts, and ensure quality service delivery.
Supervise plumbing technician staff and provide training and development opportunities to enhance team performance.
Handle human resources functions such as on-boarding new employees, and maintaining confidential personnel records.
Oversee budgeting and bookkeeping tasks to monitor expenses, process invoices, and ensure accurate financial record-keeping.
Utilize Microsoft Office tools and spreadsheets to prepare reports, track schedules, and organize data efficiently.
Manage calendar scheduling for all plumbers, helpers and team members to optimize time management and appointment coordination.
Ensure excellent customer service by addressing client inquiries promptly via phone or email while maintaining professional communication etiquette.
Support event planning efforts for company meetings or community outreach initiatives as needed.
Working together with Office Assistant to maintain excel timesheet for our commission plumbers

Requirements

Proven experience in office management or administrative roles with supervisory responsibilities.
Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using accounting software such as QuickBooks.
Demonstrated experience with bookkeeping, payroll processing, budgeting, and basic accounting principles.
Excellent communication skills—both verbal and written—with a professional phone etiquette.
Ability to handle confidential information discreetly and responsibly.
Experience in vendor management, human resources functions, and team supervision is highly desirable.
Knowledge of scheduling software or calendar management tools to coordinate multiple priorities seamlessly.
Technical proficiency in office equipment, financial software, and customer service platforms is essential.

This role offers an exciting opportunity to be a vital part of a vibrant organization committed to operational excellence!

Pay: $32.00 - $35.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Experience:

Office management: 3 years (Preferred)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

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office manager/dispatch coordinator jobs in petaluma, ca

Office Manager/Dispatch Coordinator

Mobile Service Coordinator

Delivery Driver & Logistics Coordinator

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