Top 36 Administrative coordinator Jobs in Petaluma Ca

Admission Coordinator/Receptionist
Professional Post Acute Center —San Rafael, CA
- $25 - $30 an hour
- Full-time
- Marketing
- HIPAA
- English
Quick Apply
Senior Administrative Coordinator - Hospitalists
Providence —Napa, CA
- $31.33 - $47.94 an hour
- Full-time
- Hybrid work
- Hospital
- Medical office experience
- Mid-level
- Paid parental leave
- Paid holidays
14d
TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term
Sonoma State University —Rohnert Park, CA
- Online Application
- Background check
- Mid-level
- Residential
- Paid holidays
- Health insurance
Operations & Administrative Coordinator
North Bay Waterworks —Santa Rosa, CA
- $30 an hour
- 8 hour shift
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
8d
Office Coordinator
Neptune Society —Santa Rosa, CA
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
Quick Apply
TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term
California State University —Sonoma, CA
- Email
- Background check
- Mid-level
- Residential
- Paid holidays
- Health insurance
Business Operations Coordinator
Travel + Leisure Co. —Windsor, CA
- Weekends as needed
- Microsoft Word
- Background check
- Microsoft Outlook
- Wellness program
- Paid parental leave
Quick Apply
3d
Front Desk Patient Coordinator
Kimberly Henry MD —Marin County, CA
- From $24 an hour
- 8 hour shift
- Private practice
- Spanish
- Sales
Quick Apply
Administrative Coordinator
Ascend —Santa Rosa, CA
- $23 - $25 an hour
- Bilingual
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator
Nextpower —San Rafael, CA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Dental Front Office Coordinator
Goldstone Dental —Santa Rosa, CA
- $28 - $36 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
Quick Apply
5d
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Front Office Coordinator, Physical Therapy, (Novato), Full-Time, Days
MarinHealth Medical Network —Novato, CA
- $22.50 - $31.50 an hour
- 8 hour shift
- Spanish
- Computer literacy
- English
Quick Apply
1d
Office Coordinator
On Board Experiential —Mill Valley, CA
- $25 - $35 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick Apply
Office Administrator / Operations Coordinator
Intersafe Traffic Services, Inc —Santa Rosa, CA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
4d
Clinical Administrative Coordinator
Satellite Holdings, LLC —Greenbrae, CA
- $24.94 - $30.17 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
4d
Front Desk Coordinator - Santa Rosa, CA
The Joint Chiropractic —Santa Rosa, CA
- $20 - $24 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
CBRN Operations Administration and Logistics Coordinator
LAUKOA —Novato, CA
- $30 - $35 an hour
- Extended hours
- 5 years
- Ability to lift 50 pounds
- Analysis skills
- AD&D insurance
- Health insurance
Quick Apply
8d
Sales Coordinator
Embassy Suites by Hilton San Rafael at Marin Center —San Rafael, CA
- $24 an hour
- Weekends as needed
- Word processing
- No experience needed
- Office
- Paid holidays
- Health insurance
Quick Apply

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Admission Coordinator/Receptionist

Professional Post Acute Center -
San Rafael, CA

Quick Apply

Job Details

Full-time
$25 - $30 an hour

Qualifications

English
High school diploma or GED

Full Job Description

POSITION SUMMARY

The purpose of your job position is to obtain the required information and admit residents in an efficient manner, with the facility's established policies and procedures, and as directed by management.

The Admissions Coordinator will treat each resident fairly, kindly, and show them dignity and respect. They will refer to each resident by their name. They will communicate clearly, empathetically, and effectively when speaking to residents, family members, visitors, all staff and governmental agencies. They will work cooperatively with all departments and multidisciplinary teams. They will demonstrate patience, initiative and willingness to assist residents that may be difficult or in discomfort. They will relate all pertinent information concerning a resident's condition to a charge nurse as required. They will be committed to always doing the right thing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Building admissions packets
Maintaining an accurate record of available beds
Interviewing residents/guardians/sponsors and obtaining required admissions information and signatures
Notifying nursing department when the resident arrives so they can be escorted to their room
Helping with resident admission orientation program
Communicating any admissions problems immediately to a nursing supervisor
Creating and updating a list of all residents and assigned room numbers
Providing excellent customer service to potential residents and family
Conducting facility tours in a professional manner
Maintaining a log of meetings with newly admitted residents to ensure 100% compliance with admission packet sign-ins
Partnering with Administrator and Marketing Director to set the monthly sales calls
Making calls to physicians, hospitals, medical groups, etc. in conjunction with the Marketing Director
Updating the Customer Relationship Management (CRM) module in Point Click Care daily
Attending stand-up meetings every day.
Overseeing inquiries from physicians, hospital discharge planners, etc and responding to all referrals within 15 minutes of receipt
For PDPM compliance, ensuring all new admissions to the facility have proper documentation discharge summary, therapy notes, nursing notes, and medication list
Assisting the MDS Coordinator or Case Manager with scheduling patient assessments
Keeping updated with Medicare/Medicaid regulations governing admission and discharge requirements
Reporting any occupational exposures to blood, body fluids, or other hazardous materials to a supervisor immediately
Protecting each residents file and data with confidentially per HIPAA standards
Abiding with all facility policies and procedures including not disclosing user ID codes and passwords

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position

REQUIREMENTS

Education / Licensure

High school diploma or GED
Some college advertising, marketing or business courses helpful

Qualifications & Experience

1 year experience preferably in a long term care environment
Must be able to read, write, speak, and understand the English language
Must be accurate with details regarding residents medical records

Working Conditions

Works in office areas as well as throughout the facility. May encounter frequent interruptions.
May be involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
May be requested to work beyond normal working hours at times.
Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). May be necessary to assist in the evacuation of residents during emergency situations.
May be exposed to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

Physical Requirements

Must be able to move intermittently throughout the day
Repetitive hand motion
Must be able to lift, bend/twist, stack, carry and file up to 25 lbs. of packets, pamphlets and admissions folders
Ability to read fine print on tablet, reports or in marketing materials

INDGLD

3/30/2026

Quick Apply

Refine Your Search

administrative coordinator jobs in petaluma ca

Admission Coordinator/Receptionist

Senior Administrative Coordinator - Hospitalists

TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term

Operations & Administrative Coordinator

Office Coordinator

TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term

Business Operations Coordinator

Front Desk Patient Coordinator

Administrative Coordinator

Operations Coordinator

Dental Front Office Coordinator

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Front Office Coordinator, Physical Therapy, (Novato), Full-Time, Days

Office Coordinator

Office Administrator / Operations Coordinator

Clinical Administrative Coordinator

Front Desk Coordinator - Santa Rosa, CA

CBRN Operations Administration and Logistics Coordinator

Sales Coordinator

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