Top 16 Executive assistant Jobs in Petaluma Ca

Executive Assistant
Jackson Family Enterprises —Santa Rosa, CA
- $72,000 - $90,000 a year
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
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5d
Executive Assistant
Buck Institute —Novato, CA
- $95,000 - $115,000 a year
- Online Application
- 5 years
- Mid-level
- Office
- Travel reimbursement
- Paid parental leave
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6d
Executive Assistant
Nadsto —Novato, CA
- $30 - $40 an hour
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
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14d
Executive Assistant
Boys & Girls Clubs of Sonoma-Marin —Santa Rosa, CA
- $71,000 - $85,000 a year
- Full-time
- Mid-level
- Travel
- SharePoint
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3d
Executive Assistant
RH —Corte Madera, CA
- $110,000 - $140,000 a year
- Weekends as needed
- Google Workspace
- 5 years
- Office
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Executive Assistant - Leadership Team and Office Support
Mezzetta —Larkspur, CA
- $130,000 - $135,000 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Travel reimbursement
- Paid time off
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Administrator
JD SCHRAMM COMMUNICATIONS, LLC —San Rafael, CA
- $86,694 a year
- Full-time
- Office
- Bachelor's degree
- Data entry
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Executive Assistant
LA BONNE ÉTAPE —Saint Helena, CA
- $85,000 - $100,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Word processing
- Health savings account
- Paid holidays
20h
Executive Assistant
Meadowood Napa Valley —Saint Helena, CA
- $85,000 - $100,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Word processing
- Health savings account
- Paid holidays
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Administrative Assistant II
SONOMA COUNTY INDIAN HEALTH PROJECT —Santa Rosa, CA
- $25.64 - $34.97 an hour
- Full-time
- Research
- Mid-level
- Office
Executive Assistant
Forno Piombo —American Canyon, CA
- $29 - $33 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- 401(k)
- Paid time off
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12d
Administrative Assistant
Leaders of Transformation LLC —San Rafael, CA
- From $30 an hour
- Contract
- Customer service
- Computer literacy
- Research
- Flexible schedule
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Regional Administrative Assistant
WESTAMERICA BANK —San Rafael, CA
- $20.00 - $25.53 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
Quick Apply

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Executive Assistant

Jackson Family Enterprises -
Santa Rosa, CA

Quick Apply

Job Details

Full-time
$72,000 - $90,000 a year
5 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Relationship management
Video conferences (communication methods)
Cross-functional collaboration

Full Job Description

POSITION SUMMARY:

Provides comprehensive administrative, operational, and project support to Sales leadership and the Sales organization. This position serves as a trusted business partner responsible for executive scheduling, travel coordination, communications, reporting, meeting and event planning, budget administration, expense management, and departmental initiatives.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism. The role requires exceptional communication skills, sound judgment, and the ability to interact effectively with executives, employees, distributors, customers, and business partners.

ESSENTIAL FUNCTIONS/DUTIES:

Executive Support

Manage complex calendars, appointments, meetings, and scheduling priorities.
Coordinate conference calls, virtual meetings, and executive communications.
Prepare correspondence, presentations, reports, agendas, and meeting materials.
Track and monitor follow-up items, commitments, and departmental initiatives.
Serve as a liaison between Sales leadership, field sales personnel, distributors, and internal business partners.
Handle confidential and sensitive information with a high degree of professionalism and discretion.

Travel & Hospitality Coordination

Coordinate domestic and international travel arrangements, including air, hotel, ground transportation, itineraries, and aircraft requests.
Manage travel-related documentation, expense support, and itinerary changes.
Coordinate hospitality activities for distributors, customers, and guests, including accommodations, winery visits, transportation, meals, and related logistics.

Sales Administration & Operational Support

Prepare, compile, maintain, and distribute sales, pricing, inventory, and business reports.
Maintain departmental rosters, organizational information, contact lists, and trackers.
Coordinate wine sample requests and shipments.
Process distributor appointment forms and maintain related records and documentation.
Support onboarding and departmental administrative processes.
Assist with special projects and strategic initiatives as assigned.

Financial Administration

Process invoices, purchase orders, and vendor documentation.
Coordinate travel and entertainment expense reporting and reconciliation.
Assist with budget tracking, reporting, accruals, and expenditure monitoring.
Administer Tactical Investment Program (TIP) requests, tracking, reporting, invoices, and supporting documentation.

Meetings & Events

Coordinate logistics for leadership meetings, sales meetings, distributor meetings, conferences, and special events.
Prepare agendas, meeting materials, presentations, and attendee communications.
Coordinate meeting facilities, catering, audiovisual support, and event logistics.
Provide on-site support for meetings and events as needed.

Other Duties

Perform advanced administrative functions, including proofreading, editing, filing, and records management.
Maintain organized and accurate departmental documentation.
Perform other duties and special projects as assigned.

JOB REQUIREMENTS:

Essential Skills, Experience, and Education

Minimum of five (5) years of progressively responsible administrative support experience.
Experience supporting senior executives or executive leadership teams preferred.
Experience supporting a sales, marketing, or commercial organization preferred.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational, planning, and time-management skills.
Ability to handle confidential information with discretion.
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
Organizational Excellence
Attention to Detail
Initiative and Accountability
Communication Skills
Relationship Management
Confidentiality and Judgment
Adaptability
Customer Focus
Collaboration and Teamwork
Project Coordination

Physical Requirements:

Ability to sit and work at a computer for extended periods of time.
Ability to occasionally stand, walk, bend, stoop, kneel, reach, and lift up to 50 pounds.
Ability to travel occasionally and work outside normal business hours when business needs require.

WAGE TRANSPARENCY: The annual salary for this role ranges from $72,000 - $90,000. Compensation will be determined by candidate experience, skills, and location.

BENEFITS:

Health Benefits – Medical, Dental, Vision, Disability & Life insurance
401k with employer match
Generous time off including vacation, holidays, and paid health time
Paid volunteer time
Learning & Development opportunities
Modern Health virtual mental health & coaching visits
Wine discounts!

Jackson Family Wines is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are based on merit and business needs.

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executive assistant jobs in petaluma ca

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Leadership Team and Office Support

Administrator

Executive Assistant

Executive Assistant

Administrative Assistant II

Executive Assistant

Administrative Assistant

Regional Administrative Assistant

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