Top 22 executive assistant Jobs in petaluma ca

Executive Assistant IV
Confidential —Santa Rosa, CA
- $112,000 - $127,400 a year
- Full-time
- Hospitality
- Office
- In-person
- Health savings account
- Health insurance
Quick Apply
A&G Executive Assistant
The Lodge at Bodega Bay —Bodega Bay, CA
- $20 - $30 an hour
- Part-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
7d
Executive Assistant to the Executive Director
Napa Firewise —Napa County, CA
- $36 - $38 an hour
- Full-time
- Hybrid work
- Background check
- Spanish
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Northern California Public Media —Rohnert Park, CA
- $20 - $23 an hour
- Overtime
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Personal Assistant
hearts & home LLC —Santa Rosa, CA
- $35 - $45 an hour
- Part-time
- Hybrid work
- Working with individuals with developmental disabilities
- Computer literacy
- Research
- Flexible schedule
Quick Apply
8d
Executive Assistant to the CEO
Buck Institute —Novato, CA
- $100,000 - $120,000 a year
- Online Application
- Office
- Bachelor's degree
- In-person
- Paid parental leave
- Loan repayment program
Quick Apply
Household/Personal Assistant for Seniors
A Course in Aging —Marin County, CA
- $25 - $40 an hour
- Contract
- Background check
- Older adults
- In-person
Quick Apply
4d
Executive Assistant
Hawkins Parnell & Young, LLP —Napa, CA
- $42 - $49 an hour
- Full-time
- Remote
- Mid-level
- 3 years
- Communication skills
- Profit sharing
- Disability insurance
Quick Apply
EXECUTIVE ASSISTANT
BUCKELEW PROGRAMS —Novato, CA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Continuing education credits
- Disability insurance
8d
Executive Assistant
Keysight Technologies, Inc. —Santa Rosa, CA
- $90,790 - $151,320 a year
- Overtime
- Microsoft Excel
- Writing skills
- Office
1d
(CW) Executive Assistant (PT/ 2 Days a week) (TEMPORARY)
BioMarin —San Rafael, CA
- $31 - $50 an hour
- Temporary
- Hybrid work
- Office
- Contracts
- In-person
- Health insurance
- Dental insurance
Assistant to the Leadership Deans
Marin Academy —San Rafael, CA
- $80,000 - $100,000 a year
- Full-time
- School experience
- Mid-level
- Organizational skills
Executive Assistant, C-Suite Support near Vallejo
Entegee —Vallejo, CA
- $50 - $60 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Travel reimbursement
- Commuter assistance
Quick Apply
10d
Executive Assistant - 2189984
Nelson Connects —Hercules, CA
- $50 - $60 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Commuter assistance
- Health savings account
Quick Apply
10d
Sr. Executive Coordinator, Corporate Affairs
BioMarin —San Rafael, CA
- $104,800 - $144,100 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Research
- Office
- Health insurance
- Dental insurance
Operations Administrator / Executive Assistant
Nova Group, Inc. —Napa, CA
- $70,500 - $80,000 a year
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- 401(k) matching
Quick Apply
Assistant to Founder — Afterglow Medical Aesthetics & Wellness
Afterglow Medical Aesthetics & Wellness —Corte Madera, CA
- $52,206.29 - $80,000.00 a year
- Part-time
- Mid-level
- Organizational skills
- Communication skills
Quick Apply
9d
Executive Assistant
FACE FOUNDRIÉ —Santa Rosa, CA
- $24 - $26 an hour
- Weekends as needed
- Bar
- Inventory management
- Mid-level
- Mileage reimbursement
- Paid sick time
Quick Apply
(CW) Executive Assistant (TEMPORARY)
BioMarin —San Rafael, CA
- $31 - $50 an hour
- Temporary
- Hybrid work
- Office
- Mentoring
- In-person
- Health insurance
- Dental insurance
ASSISTANT EXECUTIVE STEWARD
GRATON RESORT & CASINO —Rohnert Park, CA
- Full-time
- Bar
- Mid-level
- Recruiting
2d

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executive assistant jobs near petaluma ca

Executive Assistant IV

Confidential
Santa Rosa, CA

Quick Apply

Job Details

Full-time
$112,000 - $127,400 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance
Retirement plan

Qualifications

Teamwork
Catering
Executive administrative support
Newsletters (communication methods)
Office management
Time management

Full Job Description

About The Company We provide manufacturing & technology solutions that deliver reliable, economical, and high-quality products for global manufacturing.

The Company is the industry leader, pioneering revolutionary processing systems trusted by the world's leading manufacturers. We remain fiercely committed to delivering premium equipment, proudly engineered and manufactured in the heart of Northern California.

Position Overview

We are seeking a highly organized, proactive, and versatile Executive Assistant to support our leadership team and ensure the smooth operation of our office. Serving as the primary gatekeeper for leadership, this role is the backbone of our daily operations. The ideal candidate will blend high-level executive support with office management, travel and event planning, and HR/recruitment assistance. This is a dynamic role requiring exceptional multitasking abilities, strong communication skills, and a passion for fostering a positive, well-organized workplace.

Key Responsibilities

Executive & Board Support

Executive Support: Manage and coordinate complex calendars for the CEO, serving as the primary liaison and gatekeeper for executive leadership.
Board & Leadership Logistics: Coordinate logistics for board of directors and leadership meetings, including venue arrangements, agenda creation, and preparation of meeting materials/packets.
Leadership Coordination: Collect, summarize, and distribute departmental reports, and facilitate scheduling for management meetings.

Recruitment & HR Support

Recruitment Coordination: Provide comprehensive administrative support for the recruitment lifecycle, including managing applicant tracking systems, scheduling interviews, administering candidate assessments, and maintaining job postings.

Event Planning & Internal Engagement

Internal Communications: Own and drive internal engagement initiatives, including managing the company newsletter, and recognition programs
Event Planning: Lead the coordination of company-wide events, such as holiday parties and team lunches

Office & Facility Management

Facility Logistics: Manage office environment operations, including procurement of office and hospitality supplies, coordinating with vendors, and maintaining overall office tidiness and readiness.
Guest Hospitality: Oversee corporate hospitality for office visits, including catering coordination and conference room preparation.
General Office Support: Provide comprehensive daily office support, manage corporate communication accounts (such as mobile device programs), and maintain essential office equipment.

Travel & Compliance Program

Travel Management: Oversee the corporate travel program. Book and manage domestic and international travel for executives and others as needed, serve as the primary liaison for outsourced travel partners, and act as the lead for short notice travel support.

Qualifications

Proven experience as an Executive Assistant or in a similar high-level administrative role supporting C-level executives.
Strong organizational and time-management skills, with the demonstrated ability to prioritize multiple complex tasks in a fast-paced environment.
Extensive experience managing executive calendars, corporate travel arrangements, and event logistics.
Familiarity with HR workflows, applicant tracking systems, and general office technologies.
Experience with travel booking and managing a travel platform
Excellent written and verbal communication skills
A proactive, problem-solving mindset and a highly hospitable approach to office management.

Why Join The Company This great role offers the opportunity to:

Be the central hub of communication and organization for a dynamic executive team.
Shape the daily culture and employee experience at our Northern California headquarters.
Work in a collaborative and dynamic environment.

Compensation

FLSA Status: Full Time Exempt
Salary Range: $112,000- $127,400 DOE
Comprehensive Benefits: Medical, Dental, and Vision, 401k matching and PTO.

Pay: $112,000.00 - $127,400.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Experience:

CEO Support: 7 years (Required)
Executive administrative support: 7 years (Required)

Ability to Commute:

Santa Rosa, CA 95404 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in petaluma ca

Executive Assistant IV

A&G Executive Assistant

Executive Assistant to the Executive Director

Executive Assistant

Personal Assistant

Executive Assistant to the CEO

Household/Personal Assistant for Seniors

Executive Assistant

EXECUTIVE ASSISTANT

Executive Assistant

(CW) Executive Assistant (PT/ 2 Days a week) (TEMPORARY)

Assistant to the Leadership Deans

Executive Assistant, C-Suite Support near Vallejo

Executive Assistant - 2189984

Sr. Executive Coordinator, Corporate Affairs

Operations Administrator / Executive Assistant

Assistant to Founder — Afterglow Medical Aesthetics & Wellness

Executive Assistant

(CW) Executive Assistant (TEMPORARY)

ASSISTANT EXECUTIVE STEWARD

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