Position Summary
Department: Strategic & Equity Initiatives
Reports To: Director, Children and Youth Behavioral Health Initiative (CYBHI)
Status: Exempt/Full-Time
Location: Remote, California-based
CIBHS is seeking a highly organized, collaborative, and self-directed Senior Associate, Grants Management to support the administration and implementation of complex grant-funded behavioral health initiatives that serve communities across California.
This position plays a key role in managing core grant administration and project coordination activities across the lifecycle of funded initiatives, including planning and implementation support, solicitation and contracting coordination, implementation tracking, reporting, compliance-related activities, and cross-functional project management.
This role is ideal for someone with strong grants management experience, sound judgment, and a practical, systems-oriented approach to work. The Senior Associate will work closely with program, finance, operations, and leadership staff to coordinate complex processes, strengthen internal workflows, solve operational challenges, and help ensure grant-funded projects move forward in alignment with timelines, requirements, and organizational priorities.
Key Responsibilities
- Support grant administration and implementation for assigned projects by providing leadership and subject matter expertise in designated areas of responsibility.
- Develop and manage workflows, templates, trackers, and documentation systems that support effective grant operations.
- Coordinate solicitation, application review, award, contracting, and implementation processes.
- Coordinate grant reporting, documentation, and compliance-related tracking
- Partner with program, finance, and leadership staff to keep deliverables, timelines, and grant requirements aligned.
- Identify risks, solve operational problems, and strengthen grants management processes over time.
- Support development of proposals, scopes of work, budgets, and other pre-award materials, as needed.
- Serve as a key internal partner in maintaining organized, accurate, and responsive grant administration systems.
Qualifications
- Master’s degree or above in a behavioral health-related field, such as education, psychology, social work, public health; or six to ten (6-10) years of equivalent experience, education, and/or training in behavioral health system management, operations, consulting, or grant administration with demonstrated progression in responsibilities is required.
- At least four (4) years of project management and/or grants management experience, including experience managing timelines, deliverables, budgets, reporting requirements, and cross‑functional stakeholders.
- Experience working on government-funded, nonprofit, or other highly structured programs and initiatives.
- Strong project management and cross-functional coordination skills.
- Excellent written communication and documentation skills.
- Ability to manage multiple priorities and deadlines with organization and follow-through.
- Attention to detail and strong problem-solving skills.
- Familiarity with behavioral health, public-sector systems, or community-based funding environments preferred.
We recognize that candidates may bring relevant experience in different ways. If your background does not match every qualification exactly, but you believe you could be successful in this role, we encourage you to apply.
Compensation and Benefits
- $100,000 - $115,000 per year
- Comprehensive health insurance package, including Medical, Dental, and Vision (100% company‑paid for employees, 70% for dependents)
- Company-paid Life and Long-Term Disability insurance
- 403(b) Retirement Plan with a discretionary company match based on CIBHS’ annual financial performance
- Generous paid time off policies including:
- Up to 10 days per year paid Vacation time to start
- Up to 12 days per year paid Sick time
- Additional 5 days per year paid time off for exempt employees
- 5 days paid time off for CIBHS’ annual winter break
- 14 paid holidays
Work Location and Schedule
This is a full-time remote position. The selected candidate must reside in California and be available for occasional travel within California and occasional nationwide travel for meetings, trainings, conferences, or project-related activities. Travel may include air travel and overnight stays.
Diversity, Equity, and Inclusion Commitment
Cultivating an inclusive staff and a sense of belonging is central to our organization’s focus on advancing equity. Our core values are Recovery and Resiliency, Anti-Racist, Innovation, Continuous Improvement, Customer Commitment, Cultural and Linguistic Inclusion, Outcomes-Driven, and Health Equity and we believe a diverse and inclusive environment inspires unity, respect, and passion for our work and one another. We are interested in hearing from people who can work with colleagues of varied experience and backgrounds. We are an equal-opportunity employer, candidates from all backgrounds are considered, and as an organization that values equity and inclusion, we highly encourage people of color, women, LGBTQ+ individuals, and veterans to apply.
#CIBHS1
Pay: $100,000.00 - $115,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Do you have at least four years of experience in grants management, contract administration, or a closely related field, including responsibility for managing timelines, deliverables, budgets, reporting requirements, and cross-functional coordination?
- Have you been directly responsible for managing subcontracts or subaward agreements, including monitoring deliverables, budgets, reporting requirements, compliance obligations, and closeout procedures?
- Are you currently located in California and able to travel occasionally within the state and nationwide for work-related meetings, trainings, conferences, or client engagements?
Work Location: Remote
