Division/Department: Administrative Services
Reports To: Executive Director
Salary: This is a full-time twelve (12) month position at 232 days with a minimum annual salary of $166,371.00.
About Region 13
Region 13 is part of the State of Texas Education system. We are a non-regulatory agency; our relationship with school districts is collaborative and supportive. We are a group of about 350 employees that share the purpose of helping teachers and administrators in their roles as educators of our children.
We also serve as a liaison between the Texas Education Agency and local school districts and charter districts by disseminating information, conducting training, and providing consultation for both federal and state programs.
About Administrative Services
Administrative Services is where the business operations of Region 13 are located. There are multiple departments within the division that provide clients, both internal and external, excellent service. Administrative Services is funded mostly by the internal service fund as well as some various revenue sources.
About Our Leadership Structure
The Executive Leadership Team is comprised of the Executive Director, the Chief Deputy Executive Director, and additional division-based Deputy Executive Directors. This team meets regularly to establish priorities and discuss the direction of the center.
The Leadership Team, under the supervision of the Deputy Executive Directors, manages the daily operations of the various departments within Region 13. This team usually meets once a month.
Job Summary (Primary Purpose):
As a member of the Executive Leadership Team, the Deputy Executive Director of Administrative Services develops and implements the strategic vision and direction for the center. The Deputy Executive Director of Administrative Services provides leadership and oversight to the following departments: Business Management, Information Services and Technology, Facilities (including the onsite cafe), and Field Service Agents. This position also works to cultivate relationships with our clients (Superintendents, Assistant Superintendents, etc.) in order to understand needs and develop products and services accordingly.
Required Qualifications (Experience, Education, and Certificates):
- Master's degree in Educational Leadership, Educational Administration, or Public Administration
- Ten years of supervisory/administrative/management experience in school administration, including a strong working knowledge of Finance, and organizational knowledge of Facilities Management and Information Services/Technology
- Experience working with Texas public school districts, education service centers, or statewide education organizations
Experience collaborating with school superintendents, school boards, and district leadership
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Preferred Qualifications (Experience, Education, and Certificates):
- Doctorate degree
- Valid Superintendent Certification
Knowledge and Skills:
- Demonstrated management, leadership, and communication skills
- Strategic planner who can forecast program needs in a variety of service areas with a sound understanding of designing, developing, and implementing program modifications
- Demonstrated ability to develop, implement, and manage complex, multi-phase plans
- Thorough knowledge of federal and state regulations, compliance, and initiatives
- Ability to build positive relationships, maintain visibility, and work collaboratively with stakeholders at all levels (i.e. Region 13 staff, district staff, TEA staff, vendors, etc.)
- Demonstrated critical thinking skills and the ability to analyze data, identify trends, and develop solutions for identified gaps
Major Job Responsibilities/Essential Functions:
- Serve as a representative of ESC Region 13, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the educational community and with the public
- Maintain a high level of expertise in Business Management, including state funding/ school finance, the projection of funding levels, budget preparation, oversight/monitoring of the budget as a year-round process, and the state's financial accountability system
- Coordinate and oversee the departments of Business Management, Information Services, and Technology, Facilities (including the onsite cafe), and the work of Field Service Agents
- Deliver program updates at various meetings
- Serve in an advisory capacity to the Executive Director on all matters related to the operations of the Center
- Act as a primary resource for school administrators seeking assistance with school finance issues
- Align division objectives with the Center's mission, vision, and core values
- Identify areas of operations in need of change to result in increased quality and efficiency of Center operations
- Ensure that quality services are provided by all division staff members and that these activities follow applicable program and financial guidelines and fall within center policies and procedures
- Make policy recommendations regarding the operation of the division and the Center
- Develop and deliver presentations and trainings as needed (School Board Training, Regional Advisory Committee meetings, etc.)
- Keep abreast of local, state, and national legal changes or factors influencing or having a potential influence on center efforts
- Share decisions and rationale of the Executive Leadership Team with division staff in a timely manner
- Perform other duties as assigned
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills that may be required.
Supervisory Responsibilities:
- Supervises staff, including hiring, scheduling and assigning work, reviewing performance, and recommending reclassifications or terminations.
- Supervise multiple department leads within the division
- Ensure that a comprehensive system of supervision, performance evaluation and staff development is provided for staff members in the division
- Identify areas of division operations in need of change to foster increased quality and/or efficiency and initiate actions required to bring about the desired change
- This position will also coach, mentor, and train employees as needed.
- Ensure policies and procedures are followed by the teams within the division
Budget Responsibilities:
- Oversee the financial operations of the Center
- Work with division leadership to monitor program expenditures to ensure use of funds in accordance with program guidelines and center policies and procedures
- Prepare financial reports for the Executive Director and the Board of Directors
- Collaborate with the Executive Director to prepare the annual budget for the Center
- Ensure center compliance with applicable federal, state, and local financial regulations
- Thoroughly review grants, contracts, and other materials before signature
- Budget development and management for all relevant budgets using ESC 13 approved platforms
- Monitor program and/or grant guidelines/expenditures/requirements
Working Conditions (Physical/Mental Demands & Environmental Factors):
- Perform duties and responsibilities of the position with minimal supervision
- Communicate effectively (verbal and written)
- Function within the ESC's policies and procedures
- Interpret data
- Maintain emotional control
- Frequent interruptions
- Extensive reading, data analysis, and writing
- Lifting and carrying (up to 30 pounds)
- Frequent travel in and out of Region 13 (some national travel required)
- Serve at the will of the Executive Director
- Meeting deadlines with quick turnaround times and fluctuating timelines
- Prolonged and irregular hours depending on project or event
- This is an onsite, in person position with the ability to work remotely one day per week up to four days per month
Equipment Used:
- General office equipment, Windows computers and peripherals, audio/visual equipment, and other equipment as requirements change
