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Facilities Coordinator

US AMR-Jones Lang LaSalle Americas, Inc. -
Austin, TX

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
2 days ago

Benefits

Paid parental leave
Paid holidays
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Contractor management
Team leadership
Regulatory compliance
CMMS
Administrative experience
Vendor relationship management
Vendor negotiation
Supplier relationship management (SRM)
Construction vendor management
Construction project budgeting
Crisis management

Full Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves:

Under the direction of the Senior Facilities Manager, the Facilities Coordinator will oversee the effective operation, maintenance, and improvement of facility systems and services. This position serves as a concierge and security coordinator, delivering a high-touch, hospitality-driven workplace experience while ensuring a safe, secure, and well-managed office environment.

You will serve as the primary front-of-house presence, supporting employees, visitors, and vendors, while overseeing access control, security operations, and incident response. You will work closely with various teams and stakeholders to ensure the building operates efficiently, effectively, and in compliance with all relevant regulations and standards. This is an excellent opportunity to make a direct impact on workplace operations while growing your facilities management career with a global industry leader.

What your day-to-day will look like:

Workplace Services & Reception

Serve as the primary point of contact for employees, visitors, and vendors, delivering a professional and welcoming experience
Manage front desk operations, including visitor check-in via systems (e.g., Envoy), badge issuance, and host notifications
Provide guidance on workplace services, amenities, and policies
Act as a central contact for workplace requests, issues, and support
Maintain shared spaces to ensure cleanliness, organization, and readiness
Handle mail, packages, and deliveries.

Access Control & Security Coordination

Issue, manage, and troubleshoot employee and visitor badges and access permissions
Monitor access control systems and escalate irregularities or alarms to Global Security/GSOC
Coordinate vendor and contractor access, including escorting when required
Conduct routine office patrols to identify safety hazards, unsecured areas, or suspicious activity
Act as the on-site lead during incidents, including medical, safety, and evacuation events
Support emergency preparedness activities, drills, and audits
Document and report incidents, daily activity, and security concerns in a timely manner.

Administrative & Facilities Operations

Interface with vendors, building management, and service providers
Submit and track maintenance and facility service requests
Support onboarding and offboarding processes in partnership with HR and Security
Maintain logs, records, and workplace documentation
Manage daily operations of building systems, including HVAC, plumbing, electrical, safety, and security
Oversee routine and preventative maintenance schedules; coordinate emergency repairs as needed
Conduct facility inspections and risk assessments; address any deficiencies or hazards promptly
Develop budgets for facility operations and projects; monitor spending, forecast needs, and report on variances
Ensure compliance with health, safety, local, and environmental regulations
Lead and execute facility-related projects (e.g., refurbishments, fit-outs, relocations, capital improvements, maintenance initiatives) from inception to completion, ensuring delivery on time, within scope, and budget.

Required Qualifications:

Proven experience in facilities coordination or similar administrative role
Solid understanding of facilities management principles, building systems, construction and maintenance practices, and safety and code compliance requirements
Strong vendor management, negotiation, and budgeting experience
Excellent communication, leadership, and problem-solving abilities
Proficiency with facilities and project management software/tools (e.g., CAFM, CMMS, MS Project)
Ability to manage multiple priorities simultaneously and work under pressure.

Preferred Qualifications:

Bachelor's degree in Engineering, Facilities Management, Project Management, Construction Management, Business Administration, or related field (or equivalent work experience)
Project management or construction experience.

Location:

Austin, Texas
901 S Mopac Expressway Building 3 Suite 200, Austin, TX 78746

Work Shift:

Monday–Friday, 8:00 AM–5:00 PM
Days off: Saturday–Sunday plus JLL holidays

Salary: $50,000 - $60,000

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Austin, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

Quick Apply

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