Top 2160 Assistant program manager Jobs in Philadelphia, Pa

EXECUTIVE ASSISTANT
Scully Company —Jenkintown, PA
- $70,000 - $80,000 a year
- Full-time
- Microsoft Word
- Mid-level
- Office
Quick Apply
7d
Assistant Property Manager (Avenue at East Falls)
Montium —Philadelphia, PA
- From $35 an hour
- Full-time
- Mid-level
- Apartments
- In-person
- Health insurance
- Dental insurance
Quick Apply
HR Operations Coordinator
Affiliated Distributors (AD) —Wayne, PA
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Wellness program
Assistant General Manager, Cafe
Hard Rock Cafe Philadelphia —Philadelphia, PA
- Full-time
- Writing skills
- Restaurant management
- Office
Quick Apply
Office Manager / Executive Assistant
Pennswood Village —Newtown, PA
- Full-time
- Customer service
- Office
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
6d
Athletics Program Assistant
Community College of Philadelphia —Philadelphia, PA
- $25.00 - $38.25 an hour
- Full-time
- Microsoft Word
- CPR Certification
- High school diploma or GED
- Paid holidays
- Disability insurance
Program Support Assistant
US Veterans Health Administration —Philadelphia, PA
- $55,602 - $72,285 a year
- Online Application
- Background check
- Writing skills
- Pass drug screening
3d
Program Coordinator
Philadelphia District Attorney's Office —Philadelphia, PA
- Bilingual
- Mid-level
- Office
- Wellness program
- Paid holidays
Assistant Program Manager - SHRR
Project Home —Philadelphia, PA
- From $58,028 a year
- Weekends as needed
- Mid-level
- Residential
- Bachelor's degree
- Paid parental leave
- Disability insurance
Quick Apply
Pretrial Services Officer Assistant
Pennsylvania Eastern Pretrial Services —Philadelphia, PA
- $49,256 - $88,445 a year
- Temporary
- Background check
- Word processing
- Writing skills
- Travel reimbursement
- Paid holidays
Community Engagement Liaison
Philadelphia District Attorney's Office —Philadelphia, PA
- Weekends as needed
- Mid-level
- Office
- 3 years
- Wellness program
- Paid holidays
Assistant Multi-Unit Manager
Hudson by Avolta —Philadelphia, PA
- $57,231 - $65,407 a year
- Marketing
- Merchandising
- Mid-level
- Paid holidays
- Health insurance
Assistant Terminal Manager - Langhorne, PA
ADM —Langhorne, PA
- $78,400 - $122,000 a year
- Overtime
- Background check
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health savings account
Assistant Store Manager
Jetro / Restaurant Depot —Philadelphia, PA
- $28.84 - $29.81 a year
- Full-time
- Microsoft Outlook
- Sales
- Merchandising
- Paid holidays
- Disability insurance
Quick Apply
FSS ADMINISTRATIVE ASSISTANT
CONCILIO DE ORGANIZACIONES HISPANAS —Philadelphia, PA
- $20.52 - $22.05 an hour
- Full-time
- Spanish
- Childcare
- Computer literacy
- Paid holidays
- Health insurance
7d
Clerical Assistant
US Bureau of the Fiscal Service —Philadelphia, PA
- $44,887 - $58,354 a year
- Online Application
- High school
- Pass drug screening
- Office
- Paid holidays
- Health insurance
1d
Overnight Assistant Manager Room Operations
Marriott International, Inc —Philadelphia, PA
- $28.35 - $31.25 an hour
- Overnight shift
- Mid-level
- Hotel
- High school diploma or GED
Participant Advocate
SELF Inc. —Philadelphia, PA
- From $15 an hour
- Part-time
- Ability to walk for extended periods
- Computer literacy
- Mid-level
Quick Apply
Case Coordinator
JAMS, Inc. —Philadelphia, PA
- $52,200 - $68,500 a year
- Full-time
- Customer service
- Computer literacy
- Mid-level
Program Assistant - Grant Funded
Camden City School District —Camden, NJ
- $65,000 - $85,000 a year
- Temporary
- School experience
- Spanish
- Google Workspace

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EXECUTIVE ASSISTANT

Scully Company -
Jenkintown, PA

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year
7 days ago

Qualifications

Microsoft Word
Basic graphic design principles
Confidential information handling
Business travel arrangements
Presentation software
Creative writing
Interior design
Executive administrative support
Client relationship development
Improving operational efficiency
Relationship management
Presentation preparation
Professional art or design
Process improvement planning

Full Job Description

Description:

Title: Executive Assistant to the President/Special Projects

Supervisor: President

Status: Full Time/Exempt

Position Overview: The Executive Assistant is fully accountable for assisting the organization’s President and Vice President with daily tasks and special projects. This requires organization, self-motivation, and the ability to handle multi-tasking in a fast-paced real estate property management company. This individual must always maintain a high level of confidentiality. The purpose of the Executive Assistant is to effectively ensure the streamline operation for the President in alignment with the business objectives and strategic plans of the organization. The Executive Assistant will plan, coordinate, direct and design assigned related activities of the organization as well as provide executive support for daily operational activities for the President. The Executive Assistant will work closely with decision makers in other departments to identify, recommend, develop, implement, and support cost-effective solutions for all aspects of the organization. The Executive Assistant will also assist in defining and implementing company policies, procedures, and best practices in order to accomplish company objectives as set forth by the company president and property owners.

Specific Responsibilities:

Executive Support

Interfaces closely with key executives and assist in making consistent decisions by advising them of historical precedents, serving as liaison between them and the president.
Professional and personal calendar management; expense tracking and reimbursement; budget monitoring and allocation; travel arrangements and at times will work as personal assistant to the president of the company.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information.
Meeting/event scheduling and planning; plans and coordinates company events; records and distributes meeting minutes and debriefs; assists in preparing agendas, documents, and presentations.
Represents the executive by attending meetings in the executive’s absence as needed.
Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
Communicates frequently with the president and office manager to keep he/she informed of company issues and operations.
Performs other duties as assigned by the company president, property owner and office manager.

Marketing Support

Collaborate with the marketing department on projects, company brand initiatives and other special assignments by taking the vison and running with tasks either through completion or with President through the process.
Serves as a second set of eyes for maintaining brand identity.
Market research for current and future projects including market survey preparation.
Collaborates and brainstorms with Director of Sales and Marketing frequently on projects
Works with Digital Marketing Manager on social media account management, updates, and projects as needed

Special Projects

Scully Summit conference
Teambuilding/group outings
SPRIDE program
Assist regional managers and other executives with project coordination, implementation, and execution
Coordinate corporate office happy hours
Dinner Club for the Port-O-Call
Source products for communities for quality control when time does not allow for this to be done onsite (ex. T-shirts, pool towels, etc).
Manager and Maintenance Superintendent Councils – schedule, meeting setup and travel
Ownership of additional projects as the need arises

Requirements:

Education and Experience:

A Bachelor’s degree; exceptional related experience may be substituted.
Ability to work under pressure, juggle tasks and work efficiently against deadlines.
Creative eye for interior design and style for the company.
Travel logistics, scheduling, informing others, presentation skills, self-confidence, meeting management, client relationships, written communication, promoting process improvement, administrative writing skills.
Excellent interpersonal and organizational skills, superior attention to detail, and exceptional follow-up skills.
Strong written, verbal and employee communication skills are required as well as the judgment and discretion needed to respond to confidential questions and concerns.
Working knowledge of MS Office (Publisher, Excel, Word, and PowerPoint) is required. Illustrator, Photoshop, or similar software knowledge preferred.
Graphic design, agency, and creative writing experience.
Real Estate or Property Management experience preferred.

Competencies:

Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the most important priority; adeptly handles several tasks at one.
Problem Solving: Breaks down problems into smaller components, understand underlying issues, can simplify and process complex issues, understand the difference between critical details and unimportant facts.
Priority Setting: Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
Ethical conduct: Serving with integrity and respect in personal and organizational practices.

Physical Demands: While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

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Refine Your Search

assistant program manager jobs in philadelphia, pa

EXECUTIVE ASSISTANT

Assistant Property Manager (Avenue at East Falls)

HR Operations Coordinator

Assistant General Manager, Cafe

Office Manager / Executive Assistant

Athletics Program Assistant

Program Support Assistant

Program Coordinator

Assistant Program Manager - SHRR

Pretrial Services Officer Assistant

Community Engagement Liaison

Assistant Multi-Unit Manager

Assistant Terminal Manager - Langhorne, PA

Assistant Store Manager

FSS ADMINISTRATIVE ASSISTANT

Clerical Assistant

Overnight Assistant Manager Room Operations

Participant Advocate

Case Coordinator

Program Assistant - Grant Funded

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