Top 1292 Clerical Jobs in Philadelphia, Pa

law firm office manager
Helmer, Conley & Kasselman, PA —Haddon Heights, NJ
- From $32 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Office General (Mon-Fri 10am-6:30pm)
Performance Team —Cinnaminson, NJ
- $23 an hour
- Email
- Spanish
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Front Desk Receptionist/Inside Sales
IGM Surfaces PHL —Huntingdon Valley, PA
- $16.00 - $16.50 an hour
- Full-time
- Customer service
- Computer literacy
- Office
- Health insurance
- Dental insurance
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Receptionist/Medical
Integrated Medical Care, LLC-Northeast location —Philadelphia, PA
- Full-time
- CPR Certification
- Physical & Rehabilitation Medicine
- Mid-level
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Administrative Assistant
Confidential —Wilmington, DE
- Full-time
- 5 years
- Pass drug screening
- Mid-level
- Health savings account
- Health insurance
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4d
Data Entry Operator
Property Management Services of Texas —Philadelphia, PA
- $70,953 - $80,922 a year
- Full-time
- High school diploma or GED
- Bachelor's degree
- Typing
- Paid time off
- Work from home
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Digital Court Reporter (training provided)
Legal Depo —Philadelphia, PA
- $1,000 - $10,000 a week
- Temporary
- Computer literacy
- Administrative experience
- Organizational skills
- Work from home
- Flexible schedule
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Medical Records Clerk
Penn Medicine —Philadelphia, PA
- Full-time
- Office
- High school diploma or GED
- 1 year
- Tuition reimbursement
Quick Apply
7d
Receptionist/Scheduler - Temple Faculty Practice Operations
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- 1 year
- Entry level
Clerical Assistant 2
Commonwealth of PA —Philadelphia, PA
- $36,831 - $54,162 a year
- Full-time
- Office
- High school diploma or GED
- Data entry
- Paid parental leave
- Health insurance
1d
Office Assistant
Your Buddy Steves Garage LLC —Bensalem, PA
- $40,000 - $90,000 a year
- Full-time
- Office
- Cleaning
- In-person
- Health insurance
- Paid time off
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12d
Data Control Clerk
Philadelphia Gas Works —Philadelphia, PA
- $20.11 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Free parking
- Commuter assistance
Data Entry/Customer Service
HOPE 4 HEALING, INC —Willow Grove, PA
- From $20 an hour
- Full-time
- Microsoft Outlook
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
PECE Administrative Assistant
BETHANNA —Philadelphia, PA
- $20.50 an hour
- Part-time
- Office
- High school diploma or GED
- Data entry
- Flexible schedule
Quick Apply
ADMIN SECRETARY - NURSING-Med Surg-ICU Unit-40HR Day Shift (7AM TO 3:30PM)-Women and Families Campus
Temple University Health System —Philadelphia, PA
- Full-time
- Word processing
- Mid-level
- Administrative experience
12d
Student Worker - Controllers Office
Temple University Health System —Philadelphia, PA
- Full-time
- Entry level
7d
Administrative Assistant - Real Estate
Valenti Goldman Group —Philadelphia, PA
- $45,000 - $55,000 a year
- Office
- Administrative experience
- Communication skills
- Paid time off
Quick Apply
12d
Receptionist/Office Assistant - Philly
Friedman Vartolo LLP —Philadelphia, PA
- From $20 an hour
- Full-time
- Computer literacy
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
13d
Front Desk Receptionist/Customer Service Representative
Center City Medica Center —Philadelphia, PA
- $18 - $20 an hour
- Full-time
- Customer service
- Administrative experience
- Organizational skills
- Health insurance
Quick Apply
12d
Staff Assistant C
University of Pennsylvania —Philadelphia, PA
- $65,628 - $75,000 a year
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance

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law firm office manager

Helmer, Conley & Kasselman, PA
Haddon Heights, NJ

Quick Apply

Job Details

Full-time
From $32 an hour

Benefits

Health insurance
401(k)
Tuition reimbursement
Paid time off

Qualifications

Vendor relationship building
Expense management
Administrative experience
Clerical experience
Office management
Appointment scheduling

Full Job Description

Job Overview

After more than 30 years, our current office manager is planning to retire. We wish her well in her new adventure and thank her for everything that she has done for us over the years. We are looking for the right person to take on this role, i.e., someone who will learn, understand and appreciate our firm’s history and culture and at the same time, bring new ideas and fresh eyes to the firm. We are very proud of who we are and what we have built. We expect high performance and we also value warmth, friendliness, loyalty, appreciation of everyone’s family life, commitment to shared goals, and longevity. We believe that our firm will continue to flourish with an ongoing focus on people both individually and collectively, providing opportunities to grow and expand capabilities within our firm.

Our new law firm manager will be dynamic, organized, efficient, and empathetic, leading the daily operations of our legal practice in collaboration with others who have expertise in specific areas. Several of the core computer programs that we use for both legal and financial management were designed specifically for our firm. Anyone who joins us will have a significant learning curve adapting to these management computer programs and will need to be comfortable with evolving technologies, especially as some of these tools are new to us as well.

This vital role combines administrative expertise with leadership skills to ensure the office runs smoothly, efficiently, and professionally. The Office Manager will oversee a wide range of functions, including office administration, staff supervision, vendor relations, and financial management, all while fostering a positive work environment. If you thrive in fast-paced settings and excel at multitasking with a proactive attitude, this is your opportunity to make a meaningful impact in our legal community.

Our firm is growing and evolving. The person who is well suited to this role will expect fluid responsibilities and requirements commensurate with the changing needs of our firm and profession. We are looking for someone who wants a long-term work “home” with our company family.

Responsibilities

Manage daily office operations, including overseeing administrative staff and ensuring seamless workflow.
Supervise clerical tasks such as filing, document management, and front desk duties to maintain an organized and welcoming environment.
Supervise the coordination of the scheduling for attorneys, staff, and client meetings using calendar management tools to optimize productivity.
Oversee vendor relationships, including office supplies, technology services, and other external providers, ensuring timely service delivery.
Handle human resources functions such as onboarding new employees, training & development initiatives, managing FMLA and similar regulatory requirements and maintaining employee records.
Oversee financial tasks including bookkeeping, trust and non-trust bank account activity and reports, payroll processing, budgeting, expense tracking and performance metrics.
Support and participate in firm events, periodic visits to satellite offices, and client engagement activities.
Maintain effective communication channels within the team employing phone etiquette and multi-line internet phone systems while overseeing front desk operations in multiple satellite offices.

Qualifications

Proven experience in office management within a professional or legal environment with supervisory experience preferred.
Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting.
Proficiency in understanding regulatory and accounting reporting requirements for bookkeeping and payroll management.
Excellent communication skills - both verbal and written.
Experience with Microsoft Suite and ability to use and learn new computer software.
Knowledge of vendor management processes and human resources procedures.
Background in office administration highly desirable.
Demonstrated ability to supervise teams effectively while fostering a collaborative work environment.
Clear understanding of adherence to firm and ethics requirements for confidentiality of firm and client information.

Pay: From $32.00 per hour

Benefits:

401(k)
Health insurance
Paid time off
Tuition reimbursement

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

clerical jobs in philadelphia, pa

law firm office manager

Office General (Mon-Fri 10am-6:30pm)

Front Desk Receptionist/Inside Sales

Receptionist/Medical

Administrative Assistant

Data Entry Operator

Digital Court Reporter (training provided)

Medical Records Clerk

Receptionist/Scheduler - Temple Faculty Practice Operations

Clerical Assistant 2

Office Assistant

Data Control Clerk

Data Entry/Customer Service

PECE Administrative Assistant

ADMIN SECRETARY - NURSING-Med Surg-ICU Unit-40HR Day Shift (7AM TO 3:30PM)-Women and Families Campus

Student Worker - Controllers Office

Administrative Assistant - Real Estate

Receptionist/Office Assistant - Philly

Front Desk Receptionist/Customer Service Representative

Staff Assistant C

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