Top 2598 Facilities planning Jobs in Philadelphia, Pa

Proposal Manager
U.S. Facilities, Inc —Philadelphia, PA
- Full-time
- Hybrid work
- 7 years
- Marketing
- Office
Quick Apply
Associate Analyst - Facilities
Sunoco LP —Newtown Square, PA
- Full-time
- Google Workspace
- Office
- Bachelor's degree
Quick Apply
7d
PA State Director
DELTA COMMUNITY SUPPORTS —Warminster, PA
- $130,000 - $140,000 a year
- Full-time
- Customer service
- 8 years
- Driver's License
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Operational Lead
PMI (Penn Manufacturing Industries) —Montgomeryville, PA
- $30 - $40 an hour
- Weekends as needed
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
3d
Workplace Associate
TalentFleX Solutions —Marlton, NJ
- $20 - $25 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Office Manager of Research
Rothman Orthopaedics —Philadelphia, PA
- $75,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Facilities Coordinator
USWM, LLC —Philadelphia, PA
- $74,000 - $96,500 a year
- Full-time
- Ability to walk for extended periods
- Bachelor of Science
- Mid-level
Quick Apply
Regional Facilities Coordinator
Kimley-Horn —Philadelphia, PA
- Mid-level
- Office
- Travel
- Profit sharing
- Health insurance
Director of Facilities Planning and Capital Projects
University of Pennsylvania —Philadelphia, PA
- $110,907 - $139,600 a year
- Full-time
- Background check
- 7 years
- University
- Health insurance
- Dental insurance
10d
Curriculum Specialist (5208)
SEPTA —Philadelphia, PA
- $82,342 - $102,908 a year
- Classroom
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
1d
Warehouse Supervisor
PepsiCo —Philadelphia, PA
- $66,900 - $111,950 a year
- Weekends as needed
- Mid-level
- Supervising experience
- Travel
- Paid parental leave
- Health insurance
10d
Distribution Center Manager - REQ # 1419
Mitsubishi Electric US, Inc. —Philadelphia, PA
- $111,200 - $152,900 a year
- Writing skills
- 3 years
- Bachelor's degree
- Paid holidays
- Disability insurance
Operations Clerk
ASPIRAS BILINGUAL CYBER CHARTER SCHOOL —Philadelphia, PA
- $37.50 an hour
- Weekends as needed
- School experience
- Spanish
- Microsoft Outlook
Quick Apply
12d
Facilities Management Bench Director - Traveling Position
Crothall Healthcare —Wayne, PA
- $130,000 - $150,000 a year
- Full-time
- Background check
- Hospital
- 5 years
- Commuter assistance
- Paid parental leave
Quick Apply
13d
Director of Facilities
White & Williams —Philadelphia, PA
- $150,000 - $200,000 a year
- Full-time
- Contracts
- Senior level
- Leadership
- Health insurance
- Dental insurance
5d
Staff Assistant C
University of Pennsylvania —Philadelphia, PA
- $65,628 - $75,000 a year
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
(USA) Store Manager - Division 1/Neighborhood Market
Walmart —Philadelphia, PA
- $95,000 - $145,000 a year
- High school
- Bachelor of Science
- Merchandising
- Paid jury duty
- Disability insurance
Investigator II
The School District Of Philadelphia —Philadelphia, PA
- $71,717 - $92,980 a year
- Full-time
- Management
- Word processing
- Mid-level
Executive Assistant
Aramark —Philadelphia, PA
- Hybrid work
- Mid-level
- Editing
Material Planning & SIOP Specialist
Ingersoll Rand —Philadelphia, PA
- Mid-level
- Bachelor's degree
- Product management
- Health insurance
- Dental insurance

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Proposal Manager

U.S. Facilities, Inc -
Philadelphia, PA

Quick Apply

Job Details

Full-time

Qualifications

Technical editing
Project team coordination
Version control
Knowledge management
Sales proposal development
7 years
Content creation for technical audiences
Bachelor's degree in communications
Marketing
Operations coordination planning
Bachelor's degree in business
Project timeline management
Team scheduling
Bachelor's degree in marketing
Bidding project phase
Proposal writing
Bachelor's degree
Graphic design software
Collaborative technology platforms
Organizational skills
Leading team collaboration initiatives
Project execution
Communications
Request for proposal
Technical writing quality assurance
Productivity software
B2G
Senior level
Document change management
Technical writing experience within technology

Full Job Description

U.S. Facilities, Inc. (USF) and its parent company, PRWT Services, Inc. (PRWT), are seeking an experienced, highly motivated Proposal Manager to lead the development of compelling, compliant, and competitive proposals across a diverse portfolio of facilities management and support services opportunities. Reporting to the Vice President of Strategic Communications, this role partners closely with business development, operations, pricing, contracts, and senior leadership to help shape winning submissions that drive growth across both organizations. This hybrid position is based in or near the Philadelphia metropolitan area, with at least three days per week in the office.
This is an exciting opportunity for a proposal professional who enjoys combining strategy, writing, collaboration, and execution to deliver high-quality responses in a fast-paced environment. The ideal candidate brings strong proposal leadership, exceptional communication skills, and the ability to translate operational and technical input into persuasive, customer-focused submissions that differentiate our solutions in the marketplace.

In this role, you will manage multiple proposal efforts under tight deadlines while coordinating cross-functional contributors and ensuring that every submission is well-organized, compliant, and aligned with customer priorities. You will play a visible role in helping the company pursue new business, strengthen customer relationships, and present our capabilities with clarity, professionalism, and impact.
Job Responsibilities

Lead and manage the full proposal lifecycle for the company's opportunities, from pre-RFP planning and solution development through writing, production, final publication, and submission.
Develop clear, persuasive, and compliant proposal content for facilities management, janitorial, maintenance, engineering, and other operational service RFPs.
Partner with business development, operations, pricing, contracts, safety, and subject matter experts to shape competitive win strategies and strong customer-focused responses.
Coordinate proposal schedules, writing assignments, review cycles, action items, and production timelines to keep teams aligned and submissions on track.
Manage backend proposal support activities, including compliance matrices, version control, formatting, required forms, attachments, and final package assembly.
Maintain and improve proposal content libraries, project profiles, resumes, past performance materials, and reusable proposal assets that support efficient response development.
Review proposal content for accuracy, consistency, readability, compliance, and alignment with customer priorities, win themes, and proposed solutions.
Help foster strong collaboration across local and remote teams by communicating clearly, resolving issues quickly, and supporting a high-performance proposal environment.
Represent and reinforce the mission, values, and service culture of the company throughout the proposal development process.

Qualifications
We are looking for a candidate who brings a strong blend of proposal expertise, industry knowledge, and collaborative leadership. The ideal candidate will offer the following:

7 to 10+ years of professional experience in proposal writing, coordination, or management for a professional services firm.
Bachelor’s degree in marketing, communications, facilities management, business, or a related discipline, or an equivalent combination of education and experience.
Demonstrated success supporting winning proposals, supported by a strong track record of results.
Demonstrated experience developing and supporting proposals for facilities management, janitorial, maintenance, engineering, or integrated support services contracts.
Experience in responding to government, municipal, education, healthcare, transportation, or commercial RFPs involving facilities operations, staffing plans, transition plans, quality control programs, and performance-based service delivery.
Ability to work with operations and technical teams to develop proposal content related to service delivery models, preventive maintenance programs, janitorial methodologies, staffing, safety, and compliance requirements.
Government contracting or public-sector proposal experience preferred.
APMP certification preferred, or demonstrated knowledge of proposal management best practices, proposal lifecycle management, and compliant response development.
Familiarity with facilities management industry standards and service lines, including janitorial, maintenance, engineering, grounds, and integrated facilities support services.

Skills and Knowledge
Success in this role requires strong writing skills, sound judgment, attention to detail, and the ability to manage multiple moving parts while maintaining high standards of quality and compliance.

Exceptional writing and editing ability across executive summaries, proposal narratives, compliance responses, white papers, presentations, and descriptions of proposed solutions.
Ability to translate complex technical solutions, strategies, and themes into clear, persuasive, and customer-focused proposal responses.
Strong organizational and time management skills, with the ability to work independently and collaboratively under tight deadlines.
Strong skills in compliance review, content organization, proposal scheduling, version control, and use of collaborative tools and document management platforms to support high-volume RFP submissions.
Proficiency with the full Microsoft Office Suite; familiarity with proposal collaboration tools and customer sourcing portals required.
Adobe Creative Suite proficiency is a plus.
Excellent oral communication and technical writing abilities.

U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.
#USFIND01

Quick Apply

Refine Your Search

facilities planning jobs in philadelphia, pa

Proposal Manager

Associate Analyst - Facilities

PA State Director

Operational Lead

Workplace Associate

Office Manager of Research

Facilities Coordinator

Regional Facilities Coordinator

Director of Facilities Planning and Capital Projects

Curriculum Specialist (5208)

Warehouse Supervisor

Distribution Center Manager - REQ # 1419

Operations Clerk

Facilities Management Bench Director - Traveling Position

Director of Facilities

Staff Assistant C

(USA) Store Manager - Division 1/Neighborhood Market

Investigator II

Executive Assistant

Material Planning & SIOP Specialist

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