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Administrative Assistant II (5063) - Rail Transportation

SEPTA -
Philadelphia, PA

Apply Now

Job Details

$59,540 - $74,412 a year
3 days ago

Benefits

Paid parental leave
457(b)
Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Pension plan
Parental leave
Vision insurance
Loan forgiveness
Loan assistance

Qualifications

Confidential information handling
SAP SuccessFactors
Office activity coordination
Microsoft Outlook
Presentation software
Operations coordination
Spreadsheets
Infor
Grammar Experience
Editing

Full Job Description

Category: Clerical/ Secretarial

Facility: SEPTA Headquarters

City: Philadelphia

Date: Jul 23, 2026

Req ID: 8745

Secure Your Future with SEPTA – A Leader in Transportation!

The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth-largest transportation system in the U.S., connecting communities across a 2,200-square-mile service region. SEPTA is at the forefront of innovation in the transit industry, ensuring reliable and efficient services while driving economic growth in the Philadelphia region.

Only candidates who are authorized to work in the United States without sponsorship, will be accepted at this time.

We are proud to be recognized as:

2023 FORBES Best in State Employer

Philadelphia Employer of Choice for 2024

We are seeking to hire candidates for our Administrative Assistant II (5063) - Rail Transportation.

Opening Date: 07/23/2026

Closing Date: 07/30/2026

Job Grade: SAM 36

Salary Range: $59,540.00-$74,412.00

OVERALL DESCRIPTION

Assists in the coordination of all administrative, secretarial, and clerical functions for the department. Assists with day-to-day operations within the organization.

SPECIFIC RESPONSIBILITIES

Manages the daily administrative functions of the department.

Provides assistance in administrative and secretarial related functions.

Reads and routes incoming mail, oversee filing of correspondence and other records.

Responsible for maintaining attendance records and inputting payroll into CAPES/INFOR.

Responsible for administrative tasks which includes scheduling meetings, receives, and disseminateinformation, relieving manager of clerical and minor business details.

Prepares and coordinates travel arrangements for staff.

Interfaces with various levels of management both inside and outside the authority.

Prepares various reports, PowerPoints and/or Spreadsheets.

Composes letters, memos and correspondences as necessary.

Serves as back up for other Administrative Assistants as appropriate.

Complies with all Authority and departmental safety and security policies and procedures as well asapplicable job safety responsibilities. Reports and safety concerns, compromises, or hazards affectingoperations, the public, self and/or other employees. Responsible for personal safety and is encouraged topromote the safety of others.

Performs other duties and assignments as directed.

QUALIFICATIONS AND EXPERIENCE

High School Diploma or equivalent with a minimum of eight (8) years administrative/secretarial experience in the coordination of office procedures and reports.
An equivalent combination of education and experience (one (1) year of post high school education equating to two (2) years of relevant experience) may be considered in lieu of the above listed requirements.
Must possess the ability to coordinate and handle all administrative functions in a fast-paced environment. Must be able to handle multiple duties simultaneously with various deadlines.
Prior to interview, candidate must pass current AA testing requirements established by the Testing Department (or have been previously qualified under prior testing standards).
Demonstrate experience in working with highly confidential issues and material in a discreet manner in required.
Must possess strong administrative and organizational skills required.
Working knowledge of SuccessFactors, CAPES, and ASI.
Must possess excellent oral and written communication skills including grammar, spelling, and proofreading skills.
Proficiency in MS Office, Outlook, and Access.
Excellent interpersonal skills, to deal effectively with a wide range of individuals at all levels, required.

Why Join Our Team? Enjoy Outstanding Benefits!

✅ Comprehensive Healthcare Coverage – Medical, prescription, dental, and vision plans with little to no employee premiums.

✅ Retirement Security – Participate in a Defined Benefit Pension Plan and a 457B Deferred Compensation Plan to build your financial future.

✅ Work-Life Balance – Enjoy paid parental leave, generous vacation time, and paid holidays to recharge and spend time with loved ones.

✅ Employee Wellness – Access wellness programs and resources to support your physical, mental, and emotional well-being.

✅ Invest in Your Growth – We offer tuition reimbursement to support your education and career advancement.

✅ Student Loan Assistance – Our positions qualify for the Public Service Loan Forgiveness (PSLF) program, helping you manage and reduce student debt.

✅ Free Travel Perks – Receive a FREE SEPTA Transportation Pass, giving you unlimited access to all SEPTA services!

Join us and take advantage of these incredible benefits while making a difference in your community!

Join the Best in Transit! Apply Today

Click Apply Now and take the next step in your career with SEPTA!

Have Questions? For more information, please visit How We Hire Careers Page.

SEPTA is an Equal Opportunity Employer.

SEPTA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Nearest Major Market: Philadelphia

Apply Now

Refine Your Search

facility operations jobs in philadelphia, pa

Administrative Assistant II (5063) - Rail Transportation

Administrative Assistant II (5063) - AEE&M / REE&M

Medical Clinic Linen Storekeeper

Warehouse Supervisor

(USA) Store Manager - Division 1/Neighborhood Market

Operations First Line Supervisor

Patient Transport Worker - Penn HR OH

Building Cleaner

Front Desk Agent - Part Time

Operations Clerk

Office Manager of Research

Parking Attendant

Ground Keeper

Overnight Stocking Coach

Concierge

Staff Assistant C

Patient Services Rep - Cardiology

Warehouse Office Clerk

Security Officer

Patient Transport Worker - Penn Presbyterian Medical Center - Patient Transport

I want to receive the latest job alert for facility operations in philadelphia, pa

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Secure Your Future with SEPTA – A Leader in Transportation!

OVERALL DESCRIPTION

SPECIFIC RESPONSIBILITIES

QUALIFICATIONS AND EXPERIENCE

Why Join Our Team? Enjoy Outstanding Benefits!

Join us and take advantage of these incredible benefits while making a difference in your community!

Join the Best in Transit! Apply Today

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