Top 69 Faculty assistant/program coordinator Jobs in Philadelphia, Pa

Fellowship Program Coordinator
Children’s Hospital of Philadelphia —Philadelphia, PA
- $25.50 - $31.85 an hour
- Full-time
- 5 years
- Word processing
- Mid-level
Quick Apply
8d
Program Assistant
Bryn Mawr College —Bryn Mawr, PA
- Weekends as needed
- Writing skills
- Office
- Databases
Administrative Assistant B
University of Pennsylvania —Philadelphia, PA
- $19.32 - $28.00 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Administrative Coordinator
University of Pennsylvania —Philadelphia, PA
- $21.52 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Executive Assistant
University of Pennsylvania —Philadelphia, PA
- $65,628 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Administrative Assistant, Department of City and Regional Planning
University of Pennsylvania —Philadelphia, PA
- $19.32 - $25.49 an hour
- Overtime
- Background check
- Office
- 3 years
- Health insurance
- Dental insurance
12d
Venue Sales & Event Coordinator
University of Pennsylvania —Philadelphia, PA
- $17.98 - $22.28 an hour
- Part-time
- CRM software
- Background check
- Sales
- Health insurance
- Vision insurance
Program Coordinator, MSSP Program
University of Pennsylvania —Philadelphia, PA
- $55,962 - $63,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
4d
Associate Director for Curriculum Development & Online Education
University of Pennsylvania —Philadelphia, PA
- $80,891 - $96,500 a year
- Full-time
- Background check
- Master's degree
- University
- Health insurance
- Dental insurance
2d
Development Assistant, International Development and Operations
University of Pennsylvania —Philadelphia, PA
- $19.32 - $23.00 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Product Management Associate – Product Coordinator
Wolters Kluwer —Philadelphia, PA
- $45,300 - $75,900 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Office
- Analysis skills
- Commuter assistance
- Paid parental leave
Student Assistance & Accountability Coordinator
Arcadia University —Glenside, PA
- Full-time
- Background check
- Mid-level
- 3 years
- Tuition reimbursement
- Retirement plan
Quick Apply
5d
Data Assistant- Transplant
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Microsoft Access
- 1 year
- Associate's degree
- AD&D insurance
- Disability insurance
2d
Administrative Services Coordinator CPUP
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- Mid-level
- Outpatient experience
- Tuition reimbursement
Quick Apply
Assistant Director, Annual Giving - Athletics
University of Pennsylvania —Philadelphia, PA
- $55,962 - $69,870 a year
- Full-time
- Microsoft Word
- Background check
- Bachelor of Science
- Health insurance
- Dental insurance
8d
Office Administrative Assistant B (Department of Biochemistry and Biophysics)
University of Pennsylvania —Philadelphia, PA
- $19.32 - $27.50 an hour
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Research Coordinator
University of Pennsylvania —Philadelphia, PA
- $45,278 - $58,506 a year
- Full-time
- Background check
- Computer Science
- Mid-level
- Health insurance
- Dental insurance
Program Coordinator - Cardiac Electrophysiology
Penn Medicine —Philadelphia, PA
- Full-time
- Microsoft Word
- 7 years
- Microsoft Excel
- Tuition reimbursement
Quick Apply
Associate Director, Student Activities & Leadership
Swarthmore College —Swarthmore, PA
- $60,000 - $70,000 a year
- Weekends as needed
- Research
- Residential
- Master's degree
- Paid holidays
- Tuition reimbursement
12d
Clinical Research Coordinator A/B
University of Pennsylvania —Philadelphia, PA
- $47,313 - $53,418 a year
- Full-time
- Background check
- Mid-level
- Master's degree
- Health insurance
- Dental insurance

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Fellowship Program Coordinator

Children’s Hospital of Philadelphia -
Philadelphia, PA

Quick Apply

Job Details

Full-time
$25.50 - $31.85 an hour
8 days ago

Qualifications

Database systems
Word processing
Spreadsheets
Filing
High school diploma or GED
Desktop applications
Productivity software
Office experience
Office record organization

Full Job Description

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview
Under the direction of the Pediatric Neurology Fellowship Program Directors and in collaboration with the Residency/Fellowship Program Manager Specialist, the fellowship program coordinator performs complex and diversified administrative and coordinating functions for CHOP's Fellowship Training Program, including fellows, residents, students and student rotators in training. Must be able to meet deadlines, work on several projects at once, provide project feedback/follow up and understand all of the concepts involved in the work performed. Requires independent judgment and excellent coordination and organizational skills.

What you will do

1.Provide an administrative coordinating role for the Program Director of the pediatric fellowship training program.
Generate fellow evaluations for each that the fellows complete. Record information, and work with fellows to identify attendings.
Act as key contact person for Neurology, fellows, residents and students with questions or seeking assistance.
Order supplies for pediatric fellowship program, including conferences and educational materials. Check for delivery, handle inventory and address any issues.
Assist Program Director with yearly mailing to faculty members regarding their confidential evaluations from the fellows.
Assistant in ACGME credentialing process for fellowship. Includes: gathering information for Program Information Form (PIF) and other ACGME questions as well as coordinating visits by Site Reviewer.
Interact and exchange information regularly with personnel from Medical Staff Affairs.
Interact and exchange information regularly with personnel from Continuing Medical Education.
Help to coordinate fellowship recruitment. Interact with candidates on interview day, answer phone calls about the program and assist with the interview day agenda. Assist at the Intern Selection Committee meetings when needed – maintain paperwork and meeting minutes etc..
Verify fellowship dates, complete forms and obtain signatures. Notarize forms or obtain hospital seal. Interact with hospital/agency requesting information.
Assist in licensure for PL-4 residents. Answer questions, collect forms, complete information requested and obtain signature or hospital seal.
Make arrangements for interview for potential PL-4s and PL-7s.
Design handout for recruitment and attend recruitment conferences/retreats. Make any necessary edits and arrange for mass production of handouts.
Answer inquiries regarding open positions in each fellowship class.
Order in-service training exams for the residents from the American Board of Pediatrics. Responsible for exam upon arrival including organizing the: administration of the exam over three days, exam proctors, sending exam back upon completion.
Develop systems and improve efficiency for various office activities such as evaluations and meal vouchers.
Generate and distribute invitations for graduation to faculty, fellows and their families.
Assess the Electronic Residency Application System (ERAS) through the AAMC website to view and manage fellowship applicants
2.Provide general and clinical administrative support to the Director, Fellowship Training Program in Pediatric Rehabilitation Medicine.
Answer the telephone – assisting, recording and directing telephone calls from faculty members, outside physicians, students, residents, fellows, patients and their families, as well as University personnel.
Arrange meetings, securing a location and catering as necessary, notifying attendees of the details.
Working with personnel from the General Pediatrics Faculty Practice regarding patient charts, test results, messages etc.
Looking up and retrieving articles in the Medical Library.
Returning calls to families with in instructions from Program Director.
Assisting Program Director with confidential matters from the University of Pennsylvania.
Making travel arrangements – air, train, hotel reservations.
Preparing check requests and expense reimbursements.
Handle and organize Program Director’s mail.
Generate various types of correspondence for Program Director, including educational, medical, legal and administrative.
File information with University regarding work-study program for fellows.
Design slides for Program Director and oversee their printing and development.
3.Perform duties for Administrative Director.
Record minutes at staff meeting when assigned.
Provide back-up coverage and support for Administrative Director staff and leadership, as required.

Education Qualifications

High School Diploma / GED Required

Experience Qualifications

At least five (5) years of administrative experience Required
Experience working with academic physician faculty Preferred

Skills and Abilities

Familiar with office environment and filing. (Required proficiency)
Knowledge of word processing, electronic mail, spreadsheet, and database applications. (Required proficiency)
Excellent analytic skills. (Required proficiency)
An aptitude for details and thoroughness. (Required proficiency)
Ability to handle multiple tasks, meet deadlines and handle confidential materials. (Required proficiency)

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

$25.50 - $31.85 Hourly

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.

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Refine Your Search

faculty assistant/program coordinator jobs in philadelphia, pa

Fellowship Program Coordinator

Program Assistant

Administrative Assistant B

Administrative Coordinator

Executive Assistant

Administrative Assistant, Department of City and Regional Planning

Venue Sales & Event Coordinator

Program Coordinator, MSSP Program

Associate Director for Curriculum Development & Online Education

Development Assistant, International Development and Operations

Product Management Associate – Product Coordinator

Student Assistance & Accountability Coordinator

Data Assistant- Transplant

Administrative Services Coordinator CPUP

Assistant Director, Annual Giving - Athletics

Office Administrative Assistant B (Department of Biochemistry and Biophysics)

Research Coordinator

Program Coordinator - Cardiac Electrophysiology

Associate Director, Student Activities & Leadership

Clinical Research Coordinator A/B

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