Top 90 Higher education administration Jobs in Philadelphia, Pa

Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness
Eastern University —Wayne, PA
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant III
Community College of Philadelphia —Philadelphia, PA
- $26.00 - $39.78 an hour
- Full-time
- Microsoft Word
- 5 years
- Writing skills
- Disability insurance
- Health insurance
9d
Academic Administrative Assistant
Bryn Mawr College —Bryn Mawr, PA
- Full-time
- Office
- 3 years
- High school diploma or GED
Administrative Assistant, Academic Affairs
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Office
- High school diploma or GED
- University
- AD&D insurance
- Disability insurance
7d
Admin Specialist - Office of Community Outreach, Fox Chase cancer Center
Temple University Health System —Philadelphia, PA
- Full-time
- 5 years
- Word processing
- Office
Associate Director, University Compliance — Operations & Administration
Temple University —Philadelphia, PA
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Office
- Paid holidays
- Health insurance
2d
Administrative Specialist, Radiology - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- Typing
- 1 year
11d
Student Worker - Controllers Office
Temple University Health System —Philadelphia, PA
- Full-time
- Entry level
9d
Administrative Coordinator, Primary Care - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Primary Care
- Mid-level
- Bachelor's degree
Staff Assistant C
University of Pennsylvania —Philadelphia, PA
- $65,628 - $75,000 a year
- Full-time
- Background check
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Coordinator, Membership Programs
American College of Physicians —Philadelphia, PA
- Full-time
- Hybrid work
- Writing skills
- Internal Medicine
- Office
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Administrative Assistant
Bryn Mawr College —Bryn Mawr, PA
- Full-time
- Mid-level
- 3 years
- Administrative experience
Program Assistant
Bryn Mawr College —Bryn Mawr, PA
- Weekends as needed
- Writing skills
- Office
- Databases
Executive Assistant
University of Pennsylvania —Philadelphia, PA
- $65,628 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Administrative Assistant
Delaware County Community College —Marple, PA
- Online Application
- Office
- High school diploma or GED
- US work authorization
- Disability insurance
- Health insurance
1d
Receptionist/Scheduler, Rheumatology - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- 1 year
- Entry level
14d
Administrative Coordinator
Drexel University —Philadelphia, PA
- $17.14 - $25.71 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
- Professional development assistance
Receptionist/Scheduler, OBGYN - Temple Faculty Physicians
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- Ob/Gyn
- 1 year
3d
Space Administration Manager
University of Pennsylvania —Philadelphia, PA
- $57,500 - $75,000 a year
- Full-time
- Background check
- Customer service
- Bachelor of Science
- Health insurance
- Dental insurance

I want to receive the latest job alert for higher education administration in philadelphia, pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

higher education administration jobs near philadelphia, pa

Administrative Specialist jobs in Philadelphia, PA

Administrative Assistant jobs in Bryn Mawr, PA

Executive Assistant jobs in Philadelphia, PA

Staff Assistant jobs in Philadelphia, PA

Administrative Coordinator jobs in Philadelphia, PA

Community Outreach Specialist jobs in Philadelphia, PA

Director Of Compliance jobs in Philadelphia, PA

Primary Care Physician jobs in Philadelphia, PA

Administration Manager jobs in Philadelphia, PA

Office Worker jobs in Philadelphia, PA

Membership Coordinator jobs in Philadelphia, PA

Administrative Assistant jobs in Philadelphia, PA

Obstetrics Gynecology Physician jobs in Philadelphia, PA

Faculty jobs in Philadelphia, PA

Administrative Specialist jobs in Remote

Administrative Specialist jobs in Cedar Park, TX

Administrative Specialist jobs in Fort Lauderdale, FL

Administrative jobs in Richmond, VA

Administrative Specialist jobs in Dublin, VA

Remote Administrative Assistant jobs in Pittsburgh, PA

Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness

Eastern University -
Wayne, PA

Quick Apply

Job Details

Full-time
7 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Bachelor's degree

Full Job Description

The Executive Assistant (EA) provides high-level, mission-critical administrative, strategic, and project-based support to the Chief of Staff & Vice President for Strategy and Effectiveness. Operating at the intersection of university leadership, governance, and institutional strategy, this role requires an exceptionally organized, proactive, and discreet professional.
The ideal candidate will serve as a key liaison and gatekeeper, managing complex schedules, coordinating high-profile institutional initiatives, and ensuring the smooth day-to-day operations of the VP’s office in a dynamic, matrixed higher education environment.Position Responsibilities:Advanced Executive Operations, AI, & Workflow Automation

Strategic Foresight & Workflow Design: Anticipate, analyze, and coordinate the administrative demands of the Office of the COS/Vice President. Design, implement, and continuously optimize office systems, procedures, digital schedules, and workflows.
AI-Driven Efficiency: Integrate emerging AI tools and automation platforms to maximize operational efficiency.
Calendar & Meeting Management: Manage the COS/Vice President’s complex calendar and coordinate seamless meeting logistics, amenities, and technology setups for both on- and off-campus engagements.
External Affairs Support: Assist the COS/Vice President with high-level institutional responsibilities and strategic initiatives they assume outside the University.
Student Workforce Management: Hire, supervise, train, and mentor student workers, fostering a tech-forward and professional office environment.

Strategic Communication, Governance, & Information Flow

Comprehensive Administrative Support: Deliver high-level administrative execution, including meticulous record-keeping, multi-channel electronic file maintenance, and precise electronic communications.
Executive Triaging & Representation: Serve as the initial point of contact for inquiries to the Office of the COS/Vice President. Regularly represent the office with a wide range of internal and external constituents at all levels of the University with high political savvy and critical thinking.
Committee Governance & Minute Integration: Record, transcribe, and distribute minutes for executive meetings as requested. Assist in the preparation of agendas and distribution of materials, and utilize modern tracking systems to monitor action items and hold project leads accountable.
Digital Footprint Management: Maintain operational oversight of the office’s webpages, intranet portals, and other electronic or social media resources as needed.
Content Generation & Editing: Draft, edit, and proofread high-level institutional correspondence, briefing memos, announcements, and reports using advanced prompting and synthesis skills to ensure clarity and impact.

Financial Stewardship & Strategic Initiatives

Budgetary Oversight: Monitor expenditure and budget reports for the office, identifying variances and ensuring fiscal responsibility.
Travel & Expense Optimization: Handle comprehensive business travel arrangements for the COS/Vice President and staff, tracking expenditures diligently against the budget.
Strategic Planning Support: Apply critical thinking and analytical skills to provide administrative and operational support for university-wide strategic planning processes, activities, benchmarks, and initiatives.
Special Events & Program Development: Assist the COS/Vice President with special program/event development, and actively assist at major University-wide events.

Institutional Engagement & Cultural Alignment

Committee Service: Serve on institutional committees as requested by the COS/Vice President to represent the strategic interests of the office.
Campus Presence: Attend University meetings and events as required to remain deeply connected to the campus community.
Mission & Values Alignment: Embodiment of the university’s core values of excellence, authenticity, stewardship, thoughtfulness, enthusiasm, relationships, and innovation.
Inclusive Community Building: Seek to treat each member of the campus community with fairness, dignity, and respect, fostering a spirit of unity and harmony to achieve the institution's collective vision and mission.
Agility: Perform other duties as assigned to support the evolving needs of the division.

Qualifications:Education & Experience

Education: Bachelor’s degree required.
Experience: A minimum of 5–7 years of progressive executive administrative support or operations experience strongly preferred.
Higher Education Context: Prior experience navigating the complexities of a college or university preferred.

Technical Acumen & AI-Driven Workflows

Digital Workflow Automation: Demonstrated experience leveraging AI tools and automation platforms to optimize email management, streamline workflows, and reduce response times.
Software Proficiency: Advanced mastery of Microsoft Office 365 (Word, Excel, PowerPoint) and Google Workspace, alongside experience managing digital platforms, intranets, or webpage CMS interfaces.
Project Management Tools: Proficiency using collaborative project management software to track institutional strategic goals and deliverables.

Critical Thinking & Problem-Solving

Proactive Triaging & Strategic Foresight: Proven capability to independently assess complex, ambiguous situations, anticipate operational bottlenecks, and implement rapid contingency plans before schedules or deliverables are impacted.
Data Synthesis: Strong analytical skills with the ability to utilize advanced prompting and synthesis tools to distill large volumes of institutional data or meeting notes into concise, actionable executive briefs.
Financial & Budgetary Stewardship: Demonstrated experience monitoring expenditures, tracking budget reports, and optimizing travel/logistical spending in compliance with organizational policies.

Communication & Relationship Management

Executive Presence: Exceptional written and verbal communication skills; ability to confidently and diplomatically serve as the initial point of contact and represent the office to a wide range of internal and external constituents at all levels.
Impeccable Discretion: Highly developed political savvy and a proven track record of handling sensitive, highly confidential institutional information with absolute integrity.
Leadership & Collaboration: Experience hiring, training, and supervising student workers or staff, with a strong commitment to mentoring and fostering a collaborative team environment.

Cultural & Mission Alignment

Missional Alignment: Deep alignment with the university's core values of excellence, authenticity, stewardship, thoughtfulness, enthusiasm, relationships, and innovation.
Inclusive Relationship Building: A demonstrated commitment to treating every member of the campus community with fairness, dignity, and respect, actively contributing to a spirit of campus unity and harmony.

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

higher education administration jobs in philadelphia, pa

Executive Assistant to the Chief of Staff and VP for Strategy and Effectiveness

Administrative Assistant III

Academic Administrative Assistant

Administrative Assistant, Academic Affairs

Admin Specialist - Office of Community Outreach, Fox Chase cancer Center

Associate Director, University Compliance — Operations & Administration

Administrative Specialist, Radiology - Temple Faculty Practice

Student Worker - Controllers Office

Administrative Coordinator, Primary Care - Temple Faculty Practice

Staff Assistant C

Coordinator, Membership Programs

Administrative Coordinator, Office of Student Affairs

Administrative Assistant

Program Assistant

Executive Assistant

Administrative Assistant

Receptionist/Scheduler, Rheumatology - Temple Faculty Practice

Administrative Coordinator

Receptionist/Scheduler, OBGYN - Temple Faculty Physicians

Space Administration Manager

I want to receive the latest job alert for higher education administration in philadelphia, pa

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected