Morris James LLP is seeking a highly organized, technology-oriented professional to support two critical administrative functions of the firm: Library & Research Services and Records Management. This position will divide its time between assisting with day-to-day library operations and supporting the implementation and ongoing administration of the firm's new records management system.
The ideal candidate will possess strong technical aptitude, excellent organizational skills, and a willingness to learn new software platforms and legal information resources. This role offers a unique opportunity to develop expertise in both legal research support and records management while contributing to firm-wide technology initiatives.
Essential Responsibilities
Library & Research Services Support
- Assist with management of attorney and staff access to legal research platforms and court systems.
- Maintain library materials, including filing updates, loose-leaf services, and legislative materials.
- Monitor and track legal research assignments, alerts, and publications.
- Download, review, organize, and distribute court opinions, regulations, legislative updates, and other legal resources.
- Retrieve court filings, dockets, pleadings, opinions, transcripts, and related materials from court systems and subscription databases.
- Update and maintain the firm's library catalog and research resources.
- Process interlibrary loan requests and coordinate with external library partners.
- Assist attorneys and staff with locating and accessing print and electronic information resources.
- Support ongoing development and improvement of library processes and resources.
Records Management Support
- Assist the Records Manager with the implementation and rollout of the firm's new records management software.
- Participate in software testing, data validation, training, and user support activities.
- Serve as a resource for attorneys and staff learning new records management processes.
- Assist with maintenance and administration of electronic and physical client records.
- Support incoming, outgoing, archived, and transferred file requests.
- Assist with litigation hold processes and records-related research requests.
- Utilize records management software to track, locate, and manage firm files and information.
- Develop working knowledge of records management integrations with Aderant, iManage, and other firm systems.
- Assist in the preparation of user guides, training materials, and process documentation.
Qualifications
Required
- Associate's degree or equivalent combination of education and experience.
- Strong technology aptitude and comfort learning new software systems.
- Proficiency with Microsoft Office applications.
- Excellent organizational, analytical, and problem-solving skills.
- Strong attention to detail and commitment to accuracy.
- Ability to maintain confidentiality and manage sensitive information.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Excellent customer service skills and a collaborative approach.
Preferred
- Bachelor's degree.
- Experience in a law firm, professional services, library, records management, or information services environment.
- Experience with document management, records management, or knowledge management systems.
- Familiarity with legal research platforms and court filing systems.
- Experience supporting software implementations or technology projects.
Career Development Opportunity
This position offers significant growth potential. The successful candidate will gain valuable experience in both legal information management and records administration and may have opportunities for advancement within Library Services or Records Management as the firm continues to evolve and future succession planning needs arise.
Why Join Us?
If you enjoy working as a team member and possess initiative, professionalism, responsiveness, and adaptability, you may be a great fit for this position. In addition to providing an excellent and flexible work environment, we offer a competitive salary, medical/dental/vision insurance, 401K and Profit-Sharing, Life Insurance, Paid Time Off, numerous Firm-Paid Holidays, a Wellness Program and more. Morris James LLP is a collegial, collaborative, and diverse firm where highly motivated individuals with a commitment to excellence receive the opportunity and support they need to be effective and grow as professionals.
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Wilmington, DE 19803
