Executive Assistant to the Moderator of the Curia and CFO
Archdiocese of Philadelphia
Position Title: Executive Assistant to the Moderator of the Curia and Chief Financial Officer
Department: Office of the Moderator of the Curia
Reports To: Moderator of the Curia and Chief Operating Officer
Status: Full-Time, Exempt
Position Summary
The Executive Assistant serves as the primary administrative support to both the Moderator of the Curia and Chief Financial Officer providing professional, confidential, and highly organized assistance in the administration of the Archdiocese of Philadelphia. This position plays a vital role in supporting the mission of the Church through effective coordination of communications, scheduling, projects, meetings, and correspondence involving clergy, archdiocesan offices, parishes, and external organizations.
The successful candidate will demonstrate exceptional judgment, discretion, professionalism, attention to detail, and the ability to work collaboratively within a faith-based environment.
Essential Duties and Responsibilities
Executive Support
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Manage and maintain the calendar for both positions, scheduling appointments, meetings, and events.
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Coordinate travel arrangements and prepare travel itineraries as needed.
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Prepare correspondence, reports, presentations, meeting agendas, reconciliation of receipts/expenditures, and other documents.
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Screen and prioritize incoming communications, ensuring timely responses and appropriate follow-up.
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Maintain confidential files and records in accordance with diocesan policies and best practices.
Curial and Administrative Support
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Assist in coordinating matters involving archdiocesan departments, clergy, parishes, and institutions.
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Support special projects and initiatives directed by the Moderator of the Curia and Chief Financial Officer
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Coordinate meetings, prepare materials, and record minutes when required.
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Monitor project timelines and follow up on assignments to ensure timely completion.
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Assist with the preparation and distribution of official archdiocesan communications and directives.
Communication and Relationship Management
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Serve as a professional point of contact for clergy, religious, lay leadership, and external partners.
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Facilitate effective communication among archdiocesan offices and stakeholders.
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Handle sensitive matters with diplomacy, discretion, and pastoral sensitivity.
Qualifications
Education and Experience
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Bachelor's degree preferred; equivalent combination of education and experience will be considered.
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Minimum of three years of executive administrative support experience, preferably in a nonprofit, educational, religious, or professional office environment.
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Experience supporting senior leadership preferred.
Knowledge, Skills, and Abilities
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Commitment to the mission, values, and teachings of the Catholic Church.
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Excellent organizational and time-management skills.
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Strong written and verbal communication abilities.
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Ability to manage multiple priorities and deadlines with accuracy and professionalism.
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Demonstrated discretion in handling confidential and sensitive information.
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Strong interpersonal skills and a service-oriented approach.
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Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and related applications.
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Ability to work independently while collaborating effectively with colleagues across the Archdiocese.
Physical Requirements
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Prolonged periods of sitting and computer work.
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Occasional lifting of office materials up to 20 pounds.
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Ability to move throughout archdiocesan offices and meeting locations as needed.
Benefits
The Archdiocese of Philadelphia offers a comprehensive benefits package, which may include:
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Medical, dental, and vision insurance
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Retirement savings plan and pension benefits, where applicable
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Paid vacation, sick leave, and holidays
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Life insurance and disability coverage
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Employee Assistance Program (EAP)
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Opportunities for professional development and continuing education
Equal Opportunity Statement
The Archdiocese of Philadelphia is committed to fostering a workplace that reflects the dignity of every human person. Employment decisions are made in accordance with applicable laws and the mission and religious teachings of the Catholic Church.
To Apply: Interested candidates should submit a resume and cover letter outlining their qualifications and interest in serving the mission of the Archdiocese of Philadelphia.
