Top 198 Office coordinator Jobs in Philadelphia, Pa

Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Office Coordinator
Gemma Services —Philadelphia, PA
- Writing skills
- Office
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Front Office Coordinator
AbsoluteCare —Philadelphia, PA
- $18 - $20 an hour
- Monday to Friday
- Microsoft Word
- Mid-level
- High school diploma or GED
Quick Apply
Front Office Coordinator ( Part- time)
Medi-Weightloss —Drexel Hill, PA
- $20 - $24 an hour
- Part-time
- Administrative experience
- Clinic
- US work authorization
- Employee discount
Quick Apply
FT New Patient Coordinator- Transplant Administration
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- Word processing
- Medical office experience
- Tuition reimbursement
Quick Apply
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Medical Office Referral Coordinator
PA Surgery Group LLC —Philadelphia, PA
- $26 an hour
- Full-time
- Clean driving record
- Dental office
- Surgery
- Paid holidays
- Health insurance
Office Coordinator
DDP Group Inc —Glen Mills, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator
Cramer Dental —Blue Bell, PA
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Part-Time Medical Office Operations Coordinator (Small Private Practice)
Advanced Foot & Ankle Wellness Center —King of Prussia, PA
- $20 - $32 an hour
- Part-time
- Private practice
- OSHA
- HIPAA
Quick Apply
5d
Front Desk Coordinator
vybe urgent care —Philadelphia, PA
- Full-time
- Urgent Care
- High school diploma or GED
- Communication skills
Quick Apply
6d
Part Time Office Coordinator
ReachMobi —Philadelphia, PA
- Part-time
- Hospitality
- Google Workspace
- Inventory management
- 401(k) 4% Match
- 401(k) matching
Quick Apply
1d
Administrative Office Coordinator
Pyramid Healthcare —Havertown, PA
- $20 an hour
- Full-time
- Psychiatry
- Addiction Medicine
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
6d
Patient Services Coordinator (Medical Office) - Willow Grove
Lawall Prosthetic and Orthotic Services —Willow Grove, PA
- Full-time
- Background check
- Anatomy knowledge
- Microsoft Outlook
Quick Apply
Front Desk & Community Engagement Coordinator (Part-Time)
ACHIEVEability —Philadelphia, PA
- $20 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- 1 year
Quick Apply
Coordinator, Membership Programs
American College of Physicians —Philadelphia, PA
- Full-time
- Hybrid work
- Writing skills
- Internal Medicine
- Office
Public Health Administrative Coordinator
University of Pennsylvania —Philadelphia, PA
- $21.52 - $22.36 an hour
- Full-time
- Background check
- 5 years
- Data analysis skills
- Health insurance
- Dental insurance
Office Coordinator
Spinoso Real Estate Gro —Springfield, PA
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
Administrative Coordinator, Primary Care - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Primary Care
- Mid-level
- Bachelor's degree

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Administrative Assistant & Office Coordinator

HHM Hotels (Philadelphia Corporate)
Philadelphia, PA

Apply Now

Job Details

Part-time

Qualifications

Physical security log maintenance
Confidential information handling
Office activity coordination
Business travel arrangements
Safety protocol adherence
Labeling
Spreadsheets
Greeting customers
Vendor coordination
Executive administrative support
Mail distribution
Analysis skills
Expense reports
Mail management
Managing projects
Mail processing
Food ordering
Event setup
Productivity software
Managing executive calendars
Communication skills
Marketing
Courier services
Event on-site coordination
Dishwasher
Entry level
Progress tracking (project management tasks)
Catering event room organization

Full Job Description

Overview:

Opportunity: Administrative Assistant & Office Coordinator

This role will provide support to senior level executives and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office operations for all team members, which will require flexibility to deliver the highest service to the office associates it supports.

The individual will report to multiple senior stakeholders, but will often work independently on projects, from conception to completion, and must be able handle a wide variety of activities. The position is in-office in the company’s Center City Philadelphia corporate office.

This is a part-time role with a schedule of Tuesday - Thursday.

Your Focus

Complete a broad variety of administrative tasks, including: tracking status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.
Monitor and schedule conference room meetings, coordinating IT requirements, as necessary.
Greet visitors upon arrival and notify necessary parties of the arrival.
Monitor the front desk reception area, meeting rooms, and maintain general appearance.
Sort and distribute mail and shipments promptly, as well as generate shipment labels and contact vendors for courier service, as necessary.
Monitor break room supplies and maintain overall condition of kitchen (including dishwashing duties).
Maintain a log of security passes for guests and associates.
Arrange and organize internal meetings and conference calls on behalf of the executives.
Set up all logistics for office-wide social and celebratory events, including material preparation, room set-up, ordering food and drinks.
Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
Practice safe work habits and perform other duties as requested by management.

Your Background and Skills

Administrative experience supporting corporate offices and/or company executives
Proficient in MS Office applications, particularly Excel and PowerPoint.
Preferred experience using Google’s email platform.
Strong written skills, including experience and interest in internal and external communications and marketing.
Onsite role based in Philadelphia

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us :

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

Apply Now

Refine Your Search

office coordinator jobs in philadelphia, pa

Administrative Assistant & Office Coordinator

Office Coordinator

Administrative Coordinator, Office of Student Affairs

Front Office Coordinator

Front Office Coordinator ( Part- time)

FT New Patient Coordinator- Transplant Administration

Administrative Assistant & Office Coordinator

Medical Office Referral Coordinator

Office Coordinator

Front Office Coordinator

Part-Time Medical Office Operations Coordinator (Small Private Practice)

Front Desk Coordinator

Part Time Office Coordinator

Administrative Office Coordinator

Patient Services Coordinator (Medical Office) - Willow Grove

Front Desk & Community Engagement Coordinator (Part-Time)

Coordinator, Membership Programs

Public Health Administrative Coordinator

Office Coordinator

Administrative Coordinator, Primary Care - Temple Faculty Practice

I want to receive the latest job alert for office coordinator in philadelphia, pa

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