Top 216 Office coordinator Jobs in Philadelphia, Pa

Operations & Administrative Coordinator | In-Office
Visionary Brands, Inc. —West Berlin, NJ
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Human Resources Coordinator
Aesthetic Dental Asociates —Wayne, PA
- $21 - $23 an hour
- Part-time
- Google Workspace
- Mid-level
- Administrative experience
- Health insurance
- Paid time off
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Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Office Coordinator
Gemma Services —Philadelphia, PA
- Writing skills
- Office
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Front Office Coordinator
AbsoluteCare —Philadelphia, PA
- $18 - $20 an hour
- Monday to Friday
- Microsoft Word
- Mid-level
- High school diploma or GED
Quick Apply
Front Office Coordinator ( Part- time)
Medi-Weightloss —Drexel Hill, PA
- $20 - $24 an hour
- Part-time
- Administrative experience
- Clinic
- US work authorization
- Employee discount
Quick Apply
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
FT New Patient Coordinator- Transplant Administration
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- Word processing
- Medical office experience
- Tuition reimbursement
Quick Apply
Front Desk & Community Engagement Coordinator (Part-Time)
ACHIEVEability —Philadelphia, PA
- $20 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- 1 year
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Front Desk Coordinator
vybe urgent care —Philadelphia, PA
- Full-time
- Urgent Care
- High school diploma or GED
- Communication skills
Quick Apply
6d
Office Coordinator
DDP Group Inc —Glen Mills, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator
Cramer Dental —Blue Bell, PA
- Dental office
- OSHA
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Medical Office Referral Coordinator
PA Surgery Group LLC —Philadelphia, PA
- $26 an hour
- Full-time
- Clean driving record
- Dental office
- Surgery
- Paid holidays
- Health insurance
Part Time Office Coordinator
ReachMobi —Philadelphia, PA
- Part-time
- Hospitality
- Google Workspace
- Inventory management
- 401(k) 4% Match
- 401(k) matching
Quick Apply
2d
Part-Time Medical Office Operations Coordinator (Small Private Practice)
Advanced Foot & Ankle Wellness Center —King of Prussia, PA
- $20 - $32 an hour
- Part-time
- Private practice
- OSHA
- HIPAA
Quick Apply
5d
Patient Services Coordinator (Medical Office) - Willow Grove
Lawall Prosthetic and Orthotic Services —Willow Grove, PA
- Full-time
- Background check
- Anatomy knowledge
- Microsoft Outlook
Quick Apply
Administrative Office Coordinator
Pyramid Healthcare —Havertown, PA
- $20 an hour
- Full-time
- Psychiatry
- Addiction Medicine
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
6d
Coordinator, Membership Programs
American College of Physicians —Philadelphia, PA
- Full-time
- Hybrid work
- Writing skills
- Internal Medicine
- Office
Office Coordinator
Spinoso Real Estate Gro —Springfield, PA
- Weekends as needed
- 5 years
- Word processing
- Computer literacy

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Operations & Administrative Coordinator | In-Office

Visionary Brands, Inc.
West Berlin, NJ

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Confidential information handling
Google Sheets
Google Docs
Google Drive
Financial records management
Financial record maintenance
QuickBooks
Data entry
File organization

Full Job Description

Visionary Brands is a family-owned eCommerce company specializing in aftermarket automotive accessories, with over 20 years in business. Our close-knit team of approximately 20 employees supports several well-known automotive brands, including LEDGlow, GlowShift, and MaxTow.

We're seeking a dependable, highly organized Operations & Administrative Coordinator to support our day-to-day business operations, working directly with our CEO. This is a full-time, in-office position based in West Berlin, NJ, that combines operational support, bookkeeping, administrative coordination, and event planning — from entering daily sales and maintaining organized digital records to coordinating projects in Basecamp, preparing employee documentation, and planning company events. Because we're a small team, you'll wear many hats, contribute across multiple areas of the business, and have the opportunity to make a meaningful impact as business needs evolve.

This role is ideal for someone who enjoys bringing order to busy days, takes pride in accuracy and organization, and thrives in a collaborative, fast-paced office environment.

Key Responsibilities

Projects & Administration

Coordinate day-to-day office operations, including visitor schedules, company calendars, outgoing mail and checks, and occasional errands
Provide administrative support to leadership by drafting correspondence, proofreading documents, and preparing meeting materials
Coordinate our project sprint process in Basecamp — entering assigned projects, collecting status updates from team members, maintaining completion metrics, and distributing sprint status confirmations
Attend meetings, take minutes, and distribute recaps with action items
Order and maintain office supplies, snacks, and refreshments

Financial Recordkeeping

Enter daily sales summaries from each of our sales platforms into QuickBooks Enterprise
Manage weekly accounts payable, including ACH payments and check preparation for multiple business entities
Review employee time records, prepare payroll information, and coordinate bi-weekly payroll processing
Download and organize sales tax reports, filings, and supporting documentation
Scan and digitize printed receipts, including those for affiliated rental businesses
Maintain the company's digital filing system, keeping records accurate, organized, and easy to find
Coordinate inbound international shipments with our customs broker, tracking delivery dates and maintaining shipment records

People & Events

Assist with recruiting and onboarding — job postings, interview scheduling, reference checks, and new hire documentation
Prepare and finalize HR documentation, including performance reviews formatted from manager notes, employment letters, policy updates, and employee communications
Plan and coordinate company-wide events — including Bring Your Child to Work Day, Employee Appreciation Day, the Holiday Party, and Cyber Monday Meals — handling all vendor coordination, catering, invitations, RSVPs, and logistics
Coordinate employee recognition and milestone celebrations, including birthdays, employment milestones, and baby showers

Qualifications

3+ years of experience in office administration, operations coordination, bookkeeping support, executive assistance, or a similar role
Comfortable working in QuickBooks Enterprise Desktop for bookkeeping, accounts payable, and financial recordkeeping
Proficient in Google Workspace (Gmail, Sheets, Docs, Drive, and Calendar)
Excellent organizational skills and follow-through — you keep a lot of moving pieces on track without dropping the ball
Strong written communication skills for recaps, correspondence, and employee communications
High level of accuracy with data entry, financial recordkeeping, and digital filing
Self-motivated and dependable, with sound judgment to prioritize competing deadlines, work independently, and know when to seek guidance
Genuine enthusiasm for planning events and creating a positive employee experience
Ability to handle confidential financial and employee information with discretion

Preferred Experience

Experience organizing events, celebrations, or group activities — through work, volunteering, or personal life. We're looking for someone who enjoys planning, sweats the details, and takes pride in creating memorable experiences
Experience with Basecamp or similar project management software
Experience using AI tools to enhance productivity, with the critical thinking and fact-checking to ensure accuracy
Comfortable creating simple flyers, invitations, or presentations in Canva or similar tools

Job Details

Schedule: Monday–Friday, full-time (40 hrs/week), typically 8:00 AM–4:30 PM; occasional flexibility is required for company events
Location: On-site in West Berlin, NJ
Reports to: CEO, Vice President & Director of Operations

Full-Time Benefits

Paid Time Off after 60 days (includes vacation, sick time, and holidays)
Medical, Dental, Vision, and Life Insurance after 60 days
401(k) Plan with Safe Harbor Match
- 100% of the first 3% of salary deferral
- Plus 50% of the next 2

Pre-Employment Requirements

All applicants must be able to pass pre-employment testing, including a background check and drug screening.

Check Out Our Brands

LEDGlow Lighting, LLC - A leader in automotive LED lighting kits, providing customers with unique interior and exterior vehicle lighting styles.

GlowShift Gauges, LLC - Distinctive aftermarket gauges that allow customers to create a custom vehicle look while monitoring critical performance metrics.

MaxTow Performance, LLC - An extension of GlowShift offering innovative aftermarket gauges designed specifically for diesel trucks.

Why Join Visionary Brands

This is an opportunity to work with an established, innovative automotive company that values teamwork, creativity, and the contributions of every employee. As a growing eCommerce business, we offer a fast-paced environment where employees play an important role in the success of our brands and customer experience.

Visionary Brands, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, or any other characteristic protected by law.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in philadelphia, pa

Operations & Administrative Coordinator | In-Office

Human Resources Coordinator

Administrative Assistant & Office Coordinator

Office Coordinator

Administrative Coordinator, Office of Student Affairs

Front Office Coordinator

Front Office Coordinator ( Part- time)

Administrative Assistant & Office Coordinator

FT New Patient Coordinator- Transplant Administration

Front Desk & Community Engagement Coordinator (Part-Time)

Front Desk Coordinator

Office Coordinator

Front Office Coordinator

Medical Office Referral Coordinator

Part Time Office Coordinator

Part-Time Medical Office Operations Coordinator (Small Private Practice)

Patient Services Coordinator (Medical Office) - Willow Grove

Administrative Office Coordinator

Coordinator, Membership Programs

Office Coordinator

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