Top 198 Senior project assistant Jobs in Philadelphia, Pa

Senior Executive Assistant
Glenmede Trust Co —Philadelphia, PA
- Full-time
- Hybrid work
- Office
- 3 years
- Bachelor's degree
- Commuter assistance
- Health savings account
13d
Executive Assistant, Office of Advancement
GIRARD ESTATE —Philadelphia, PA
- $70,000 - $75,000 a year
- Full-time
- Google Workspace
- Office
- Bachelor's degree
Quick Apply
7d
Anthropologie Merchandise Assistant - Furniture
Anthropologie —Philadelphia, PA
- Full-time
- Merchandising
- 1 year
- Communication skills
- Health insurance
- Dental insurance
Program Assistant (RGA)
American Association for Cancer Research —Philadelphia, PA
- Full-time
- Computer literacy
- Bachelor of Science
- Databases
Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Executive Assistant to the Moderator of the Curia and CFO
Archdiocese of Philadelphia —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Project Control Assistant
Hyundai Engineering America —Philadelphia, PA
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Construction site
Quick Apply
Executive Assistant
Penn Lumbermens Mut Ins Co —Philadelphia, PA
- Office
- Bachelor's degree
- Ability to sit for extended periods
Research Assistant/Sr. Research Assistant
Federal Reserve Bank of Philadelphia —Philadelphia, PA
- Full-time
- Background check
- Writing skills
- Analysis skills
- Paid holidays
- Disability insurance
Assistant Product Manager - Specialty Services (Hybrid:PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- Marketing
- Mid-level
- Office
Special Events and Project Coordinator
University of Pennsylvania —Philadelphia, PA
- $55,962 - $61,000 a year
- Weekends as needed
- Background check
- Bachelor of Science
- Research
- Health insurance
- Dental insurance
Assistant Project Manager
Synergi LLC —Philadelphia, PA
- Full-time
- Construction site
- Engineering
- Basic math
Quick Apply
Executive Assistant - Executive Office
City of Philadelphia —Philadelphia, PA
- $76,062 - $88,427 a year
- Email
- Writing skills
- Research
- Analysis skills
- Wellness program
- Paid parental leave
Quick Apply
7h
Registration & Records Coordinator
Villanova University —Villanova, PA
- $22.08 - $23.31 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Tuition reimbursement
Senior Administrative Assistant
Villanova University —Villanova, PA
- $21.92 - $29.12 an hour
- Full-time
- Research
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
Senior Executive Assistant
QVC —West Chester, PA
- Full-time
- Office
- 8 years
- High school diploma or GED
- Health insurance
- 401(k)
Senior Executive Assistant
Rhoads Industries, Inc. —Philadelphia, PA
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Paid time off
- 401(k) matching
Quick Apply
Executive Assistant to the Chief Executive Officer and Principal
NORTHWOOD ACADEMY CHARTER SCHOOL —Philadelphia, PA
- $75,000 - $83,000 a year
- Full-time
- School experience
- Google Workspace
- Mid-level
14d
Research Assistant
Public Health Management Corporation —Philadelphia, PA
- Full-time
- Analysis skills
- 1 year
- Communication skills
- 403(b) matching
- Health insurance
Quick Apply
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person

I want to receive the latest job alert for senior project assistant in philadelphia, pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

senior project assistant jobs near philadelphia, pa

Special Projects Coordinator jobs in Philadelphia, PA

Project Assistant jobs in Philadelphia, PA

Executive Assistant To Chief Financial Officer jobs in Philadelphia, PA

Senior Executive Assistant jobs in Philadelphia, PA

Program Assistant jobs in Philadelphia, PA

Administrative Coordinator jobs in Philadelphia, PA

Associate Project Manager jobs in Philadelphia, PA

Executive Assistant jobs in Philadelphia, PA

Associate Product Manager jobs in Philadelphia, PA

Research Assistant jobs in Philadelphia, PA

Senior Executive Assistant jobs in West Chester, PA

Merchandising Assistant jobs in Philadelphia, PA

Special Projects Coordinator jobs in Phoenix, AZ

Special Events jobs in New Orleans, LA

Special Education Teacher jobs in New Orleans, LA

Special Projects Coordinator jobs in Greeley, CO

Real Estate Transaction Coordinator jobs in Charlotte, NC

Special Projects Coordinator jobs in Dekalb County, GA

Special Projects Coordinator jobs in Austin, TX

Office Assistant jobs in Riverside, CA

Senior Executive Assistant

Glenmede Trust Co -
Philadelphia, PA

Apply Now

Job Details

Full-time
13 days ago

Benefits

Commuter assistance
Health savings account
Health insurance
Tuition reimbursement
Paid time off
Parental leave
401(k) matching

Qualifications

Executive administrative support

Full Job Description

Empowering Financial Futures.

For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA).

OVERVIEW:

This position provides proactive administrative support to multiple senior executives in our Private Wealth business and corporate functional areas, managing calendars, travel, expenses, meeting materials, and confidential office operations with professionalism and sound judgment.

RESPONSIBILITIES:

Calendar and Schedule Management. Serve as the primary scheduling contact for multiple senior executives, prioritizing requests, resolving conflicts, and proactively managing complex calendars.

Manage calendars for multiple executives in a fast-paced environment.
Schedule internal and external meetings, prioritizing requests with discretion.
Anticipate and resolve scheduling conflicts, communicating changes promptly.
Coordinate meeting logistics, technology, and materials.
Coordinate scheduling with clients and external contacts professionally.

Meeting and Material Preparation.

Prepare, format, and proofread meeting materials and presentations.
Compile background materials and pre-reads to support executive preparation.
Take and distribute meeting notes or minutes as needed.
Partner with Executive Assistants and departments to gather materials for key meetings.

Travel and Expense Management.

Plan and coordinate domestic travel, including flights, hotels, and ground transportation.
Proactively troubleshoot travel disruptions and adjust itineraries as needed.
Prepare, submit, and reconcile expense reports in line with firm policy.
Track recurring administrative expenses and invoices.

Communication and Relationship Management.

Serve as a professional, discreet contact for internal and external stakeholders.
Draft, proofread, and edit executive correspondence and communications.
Screen and prioritize communications, escalating as appropriate.

Confidentiality and Judgment.

Maintain discretion with sensitive information and exercise sound judgment, tact, and diplomacy with minimal supervision.

Team Coordination and Backup Support.

Provide backup support to other Executive Assistants to ensure seamless executive coverage.
Partner with administrative colleagues on projects and firm events.
Support onboarding or guidance for junior administrative staff as needed.

Firm Building. Contribute to department and firm-wide initiatives that improve capabilities, address business needs, enhance the employee and client experience, and streamline processes. Perform other duties as required.

REQUIRED QUALIFICATIONS:

Bachelor's degree or equivalent experience required.
Three to five years of experience supporting senior executives, ideally in financial services, professional services, or a fast-paced corporate environment.

PREFERRED QUALIFICATIONS:

Exceptional discretion, judgment, and confidentiality.
Experience supporting multiple executives in a fast-paced environment.
Advanced proficiency in Microsoft Office, calendar tools, travel platforms, and expense systems.
Polished presence with the ability to interact confidently with clients and external contacts.
Ability to anticipate needs, act proactively, and exercise independent judgment.
Excellent verbal and written communication skills.
Strong organizational, multitasking, and problem-solving skills.
Ability to work under pressure and adapt to shifting priorities.
Accuracy and attention to detail.

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com.

Our Benefits Overview: should be italicized

Competitive health and welfare benefits, including company HSA contributions
Numerous voluntary benefit choices available
Superior 401k match
Tuition reimbursement
Company subsidized commuter benefits
Generous paid time off, including parental leave
Plus more!

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede’s policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/.

** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede.

#LI-Hybrid

Apply Now

Refine Your Search

senior project assistant jobs in philadelphia, pa

Senior Executive Assistant

Executive Assistant, Office of Advancement

Anthropologie Merchandise Assistant - Furniture

Program Assistant (RGA)

Administrative Assistant & Office Coordinator

Executive Assistant to the Moderator of the Curia and CFO

Project Control Assistant

Executive Assistant

Research Assistant/Sr. Research Assistant

Assistant Product Manager - Specialty Services (Hybrid:PA/NJ/DE)

Special Events and Project Coordinator

Assistant Project Manager

Executive Assistant - Executive Office

Registration & Records Coordinator

Senior Administrative Assistant

Senior Executive Assistant

Senior Executive Assistant

Executive Assistant to the Chief Executive Officer and Principal

Research Assistant

Administrative Assistant & Office Coordinator

I want to receive the latest job alert for senior project assistant in philadelphia, pa

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected