Top 249 Team assistant Jobs in Philadelphia, Pa

Accounting & Administrative Assistant
NovaVision, LLC —Warminster, PA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Sales Administrative Assistant
Computer Systems Resource, Inc. —West Chester, PA
- $15 - $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Receptionist/Administrative Assistant
University Square Dental Associates —Philadelphia, PA
- From $16 an hour
- Full-time
- Spanish
- Google Workspace
- Dental office
- Dental insurance
- 401(k)
Quick Apply
1d
Administrative/Legal Assistant
Streamlight, Inc. —Norristown, PA
- Full-time
- Microsoft Excel
- Computer literacy
- Research
- Disability insurance
- Health insurance
Quick Apply
7d
Administrative Assistant/Inside Sales/Customer Support
Sencillo —Huntingdon Valley, PA
- From $22 an hour
- Full-time
- Oracle
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Michael W. Untermeyer, Esq. —Philadelphia, PA
- $30 - $38 an hour
- Part-time
- Background check
- Office
- Administrative experience
Quick Apply
Legal Team Assistant - Philadelphia
Dechert LLP —Philadelphia, PA
- Microsoft Outlook
- English
- Mid-level
Medical Assistant – Join the GPHA Team
Greater Philadelphia Health Action —Philadelphia, PA
- Email
- CPR Certification
- BLS Certification
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant III
Community College of Philadelphia —Philadelphia, PA
- $26.00 - $39.78 an hour
- Full-time
- Microsoft Word
- 5 years
- Writing skills
- Paid holidays
- Disability insurance
Administrative Assistant
ZS —Philadelphia, PA
- Online Application
- Hybrid work
- Microsoft Outlook
- English
- Mid-level
- Work from home
- Opportunities for advancement
Administrative Assistant
Archdiocese of Philadelphia —Philadelphia, PA
- Online Application
- Microsoft Excel
- High school
- Writing skills
7d
Administrative Assistant Spec - N4
Lockheed Martin Corporation —Moorestown, NJ
- $67,900 - $126,100 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
2d
Administrative Assistant/ Attendance Clerk
Archdiocese of Philadelphia —Philadelphia, PA
- Email
- High school
- Word processing
- High school diploma or GED
Administrative Assistant, People & Transformation
CMI Media Group —Philadelphia, PA
- $35,000 - $65,000 a year
- Microsoft Outlook
- Office
- Entry level
Administrative Assistant
Fleisher Forensics —Ambler, PA
- Email
- Office
- Communication skills
- Entry level
- Profit sharing
- Paid time off
Administrative Assistant
Tri-State Design INC. —Elkins Park, PA
- $20 - $30 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
- Flexible schedule
Quick Apply
Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Administrative Assistant
Temple University Health System —Philadelphia, PA
- Full-time
- HIPAA
- Administrative experience
- High school diploma or GED
Administrative & Operations Assistant
M2F (em/em/eff) LLC —Philadelphia, PA
- $20 - $30 an hour
- Part-time
- Administrative experience
- Organizational skills
- In-person
- Flexible schedule
Quick Apply
19h
Driller Assistant/Exploration Team Member I
Terracon —Blue Bell, PA
- CDL B
- Heavy equipment operation
- No experience needed
- Paid holidays
- Health insurance

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Accounting & Administrative Assistant

NovaVision, LLC -
Warminster, PA

Quick Apply

Job Details

Full-time
$22 - $24 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Invoice matching
Attention to detail
Payroll data entry
Invoice reconciliation
Invoice data entry
Clerical experience
Invoice dispute resolution

Full Job Description

The Administrative Assistant provides administrative, accounting, customer service, and quality systems support to ensure the efficient operation of the office and manufacturing facility. This position is responsible for supporting Accounts Payable and Accounts Receivable processes, maintaining quality documentation, assisting with ISO quality system activities, and providing general administrative support to internal and external customers. The role requires strong organizational skills, attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Finance and Accounting

Process Accounts Payable (AP) by matching invoices to purchase orders and packing slips, identifying and resolving discrepancies.
Reconcile and enter credit card payables into LabelTraxx.
Enter vendor invoices into LabelTraxx accurately and in a timely manner.
Prepare check runs for management review and signature.
Process online vendor payments as authorized.
Maintain complete AP documentation and filing systems.
Process Accounts Receivable (AR) invoices accurately and timely (daily) following established internal review procedures.
Weekly bank run to deposit any checks received.
Retrieve, organize, and file completed job folders.
Review completed and invoiced jobs with gross margins below established targets and report findings to Accounting and Operations for follow-up.

Administrative Support

Answer and direct incoming telephone calls professionally.
Greet and assist visitors.
Scan and electronically archive company documentation as required
Retrieve, sort, and distribute incoming mail.
Maintain office and breakroom supplies.
Assist with planning and coordinating company meetings and events.
Purchase job-out materials in coordination with Customer Service.
Support annual records retention, archiving, and document management activities.
Other projects as assigned.

Quality Systems Support

Maintain electronic filing of supplier Certificates of Conformance (CoCs).
Generate customer Certificates of Conformance as required.
Perform in-process Thermal Imprint Testing in accordance with job specifications and Quality Assurance procedures.
Assist with ISO Quality Management System administrative activities, including document control and audit preparation.
Conduct completed job jacket reviews to verify documentation accuracy and completeness. Route identified discrepancies to the appropriate department manager for correction.
Ensure completed job documentation, approved proofs, and retained samples are properly filed.
Print box and core identification labels in accordance with production requirements and coordinate requests with Customer Service and Production.

Education and Experience

High school diploma or equivalent required.
Associate degree in Business Administration, Accounting, or a related field preferred.
Minimum of two years of administrative, accounting, or office support experience, preferably in a manufacturing environment.
Experience with ERP systems such as Label Traxx is preferred.

Knowledge, Skills, and Abilities

Knowledge of basic accounting principles, clerical procedures, and recordkeeping.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills.
Strong interpersonal skills with a customer-focused approach.
Proficient in Microsoft Office Suite, Outlook, Word, and Excel.
Ability to prioritize work, manage multiple assignments, and meet deadlines.
Ability to work independently while collaborating effectively with cross-functional teams.

Physical Requirements

Prolonged periods of sitting while performing computer and administrative tasks.
Frequent walking throughout the manufacturing facility.
Ability to lift and carry up to 15 pounds.
Ability to use stairs multiple times throughout the workday.
Occasional standing, bending, reaching, and filing.

Work Environment

Office environment within a manufacturing facility.
Regular interaction with production, customer service, accounting, quality, vendors, and customers.
Exposure to production equipment, noise, and manufacturing activities while following all required safety procedures.

NovaVision is a growing technology company specializing in anti-tampering, anti-counterfeiting, safety and durable label products located in Bowling Green, Ohio with locations in Georgia, North Carolina, Pennsylvania, and Wisconsin. NovaVision is an Equal Opportunity Employer providing equal employment opportunity (including recruiting, hiring, training, compensation, benefits, promotions, etc.) without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status or another characteristic protected by applicable federal, state or local law.

Pay: $22.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

team assistant jobs in philadelphia, pa

Accounting & Administrative Assistant

Sales Administrative Assistant

Receptionist/Administrative Assistant

Administrative/Legal Assistant

Administrative Assistant/Inside Sales/Customer Support

Administrative Assistant

Legal Team Assistant - Philadelphia

Medical Assistant – Join the GPHA Team

Administrative Assistant III

Administrative Assistant

Administrative Assistant

Administrative Assistant Spec - N4

Administrative Assistant/ Attendance Clerk

Administrative Assistant, People & Transformation

Administrative Assistant

Administrative Assistant

Administrative Assistant & Office Coordinator

Administrative Assistant

Administrative & Operations Assistant

Driller Assistant/Exploration Team Member I

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