Top 518 Assistant coordinator Jobs in Philadelphia Pa

Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
11d
Patient Care Coordinator
CCRM Fertility —Philadelphia, PA
- $25 - $30 an hour
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Commuter assistance
- Health savings account
Quick Apply
Free People Assistant PD and Production Coordinator
Free People —Philadelphia, PA
- Full-time
- Office
- Data entry
- Business
- Health insurance
- Dental insurance
Office Assistant
A1 Homecare Services LLC —Philadelphia, PA
- Part-time
- HIPAA
- Criminal background check
- Entry level
Quick Apply
Executive Assistant
University of Pennsylvania —Philadelphia, PA
- $65,628 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
PECE Administrative Assistant
BETHANNA —Philadelphia, PA
- $20.50 an hour
- Part-time
- Office
- High school diploma or GED
- Data entry
- Flexible schedule
Quick Apply
Clinical Research Assistant-Recruitment
Temple University —Philadelphia, PA
- Up to $49,000 a year
- Full-time
- Background check
- University
- Critical & Intensive Care
- Paid holidays
- Health insurance
10d
Office Administrative Assistant B (Department of Biochemistry and Biophysics)
University of Pennsylvania —Philadelphia, PA
- $19.32 - $27.50 an hour
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Assistant Psychedelic Dosing Session Monitor
Adams Clinical —Philadelphia, PA
- $30 - $40 an hour
- Part-time
- Nursing
- Psychiatry
- Bachelor's degree
- 401(k)
- 401(k) matching
AI Project Assistant / Execution Coordinator
Hayman Enterprises —Philadelphia, PA
- $15 - $20 an hour
- Part-time
- Microsoft Word
- Research
- Communication skills
- Flexible schedule
Quick Apply
5d
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
12d
Clinical Research Assistant
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Part-time
- Word processing
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
14d
Security Assistant
US Veterans Health Administration —Philadelphia, PA
- $44,887 - $58,354 a year
- Multiple hires
- In person
- Background check
- Psychiatry
- Pass drug screening
- COVID-19 protective measures
10d
Executive Assistant to Chief of Staff
GIRARD ESTATE —Philadelphia, PA
- $70,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Aramark —Philadelphia, PA
- Hybrid work
- Mid-level
- Editing
Patient Care Coordinator
Specialty1 Partners —Philadelphia, PA
- $21 - $23 an hour
- Monday to Friday
- Dental office
- OSHA
- Administrative experience
- Health savings account
- Disability insurance
Quick Apply
6d
Genetic Counseling Assistant
Penn Medicine —Philadelphia, PA
- Full-time
- Entry level
- Tuition reimbursement
Quick Apply
Store Schematics Coordinator
Sprouts Farmers Market —Philadelphia, PA
- Full-time
- 18 years or older
- Schematics
- Customer service
- Paid parental leave
- Health savings account
14d
Sales Assistant
Fox Corporation —Philadelphia, PA
- $24.04 an hour
- Overtime
- Microsoft Excel
- Office
- Analysis skills
- Health insurance
- Dental insurance
Resident Assessment Coordinator
Sunrise Senior Living —Haverford, PA
- $38.30 - $52.85 an hour
- Part-time
- Skilled nursing facility
- Mid-level
- LPN
- Paid holidays
- Health insurance

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Administrative Assistant & Office Coordinator

HHM Hotels (Philadelphia Corporate)
Philadelphia, PA

Apply Now

Job Details

Part-time
11 days ago

Qualifications

Physical security log maintenance
Confidential information handling
Office activity coordination
Business travel arrangements
Safety protocol adherence
Labeling
Spreadsheets
Greeting customers
Vendor coordination
Executive administrative support
Mail distribution
Analysis skills
Expense reports
Mail management
Managing projects
Mail processing
Food ordering
Event setup
Productivity software
Managing executive calendars
Communication skills
Marketing
Courier services
Event on-site coordination
Dishwasher
Entry level
Progress tracking (project management tasks)
Catering event room organization

Full Job Description

Overview:

Opportunity: Administrative Assistant & Office Coordinator

This role will provide support to senior level executives and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office operations for all team members, which will require flexibility to deliver the highest service to the office associates it supports.

The individual will report to multiple senior stakeholders, but will often work independently on projects, from conception to completion, and must be able handle a wide variety of activities. The position is in-office in the company’s Center City Philadelphia corporate office.

This is a part-time role with a schedule of Tuesday - Thursday.

Your Focus

Complete a broad variety of administrative tasks, including: tracking status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.
Monitor and schedule conference room meetings, coordinating IT requirements, as necessary.
Greet visitors upon arrival and notify necessary parties of the arrival.
Monitor the front desk reception area, meeting rooms, and maintain general appearance.
Sort and distribute mail and shipments promptly, as well as generate shipment labels and contact vendors for courier service, as necessary.
Monitor break room supplies and maintain overall condition of kitchen (including dishwashing duties).
Maintain a log of security passes for guests and associates.
Arrange and organize internal meetings and conference calls on behalf of the executives.
Set up all logistics for office-wide social and celebratory events, including material preparation, room set-up, ordering food and drinks.
Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
Practice safe work habits and perform other duties as requested by management.

Your Background and Skills

Administrative experience supporting corporate offices and/or company executives
Proficient in MS Office applications, particularly Excel and PowerPoint.
Preferred experience using Google’s email platform.
Strong written skills, including experience and interest in internal and external communications and marketing.
Onsite role based in Philadelphia

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

About Us :

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.

Apply Now

Refine Your Search

assistant coordinator jobs in philadelphia pa

Administrative Assistant & Office Coordinator

Patient Care Coordinator

Free People Assistant PD and Production Coordinator

Office Assistant

Executive Assistant

PECE Administrative Assistant

Clinical Research Assistant-Recruitment

Office Administrative Assistant B (Department of Biochemistry and Biophysics)

Assistant Psychedelic Dosing Session Monitor

AI Project Assistant / Execution Coordinator

Administrative Assistant & Office Coordinator

Clinical Research Assistant

Security Assistant

Executive Assistant to Chief of Staff

Executive Assistant

Patient Care Coordinator

Genetic Counseling Assistant

Store Schematics Coordinator

Sales Assistant

Resident Assessment Coordinator

I want to receive the latest job alert for assistant coordinator in philadelphia pa

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