Top 8 event planning assistant Jobs in philadelphia pa

Assistant Event Planner/Coordinator
J Scott Catering —Malvern, PA
- $48,000 - $55,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Assistant Director, Engagement and Events
University of Pennsylvania —Philadelphia, PA
- $64,500 - $68,000 a year
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Event Assistant
KENX —Philadelphia, PA
- $24 - $25 an hour
- Temporary
- Organizational skills
- In-person
- Communication skills
Quick Apply
7h
FOUNDATION PROJECT COORDINATOR
Cooper University Health Care —Camden, NJ
- Full-time
- Bachelor's degree
- Entry level
- Under 1 year
- Health insurance
- Dental insurance
Event Setup and Breakdown Helpers
LS Floral and Decor —Sicklerville, NJ
- $22 - $25 an hour
- Contract
- In-person
- Entry level
- Under 1 year
Quick Apply
8d

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13d
Daycare Assistant Director
The Learning Experience —West Chester, PA
Associates/BA/BS in Early Childhood/Elementary/Child Development/Management/Business Administration or Human Services field required. Pay: $65,000.00 per year.
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event planning assistant jobs near philadelphia pa

Assistant Event Planner/Coordinator

J Scott Catering
Malvern, PA

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Job Details

Full-time
$48,000 - $55,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement
Flexible schedule

Qualifications

Customer service
Catering
Event planning
Research
Organizational skills
Events management

Full Job Description

J. Scott Catering

Position: Assistant Event Coordinator
Location: Malvern, PA

About Us
J. Scott Catering is one of the region’s premier caterers, proudly serving the Main Line and surrounding areas. Known for our innovative cuisine, exceptional service, and seamless event execution, we bring creativity and precision to every celebration. With over 400 events per year — from intimate dinners for 10 to elegant galas for 1,000 — we deliver extraordinary experiences for every client.

Position Overview
The Assistant Event Coordinator plays a key support role within the events team - assisting Event Coordinators in planning and executing weddings, corporate events, and social gatherings. This position is ideal for someone who is organized, eager to learn, and passionate about the event industry.

The Assistant Event Coordinator works closely with senior coordinators, clients, and internal departments to ensure every event runs smoothly. This role offers valuable hands-on experience and professional development opportunities, serving as a potential path toward an Event Coordinator role within the company.

Key Responsibilities

Assist Event Coordinators with planning and execution of weddings, corporate functions, and private events.
Attend client meetings and tastings, document details and action items.
Create and maintain event timelines, floor plans, and setup sheets.
Support logistics preparation, including ordering linens, preparing event materials, and coordinating with warehouse and culinary teams.
Maintain event data and documentation in Caterease & hard copy files.
Monitor delivery of goods and services to ensure event details and standards are met.
Assist on-site with event setup, execution, and breakdown as needed — including evenings, weekends, and holidays.
Research industry trends and contribute to special projects or initiatives as directed.
Collaborate with sales, operations, and culinary departments to ensure exceptional client experiences.

Qualifications & Skills

Bachelor’s degree preferred but not required.
1–2 years of experience in catering, event planning, or hospitality preferred.
Strong organizational, multitasking, and communication skills.
Exceptional attention to detail and ability to thrive in a fast-paced environment.
Demonstrated commitment to outstanding customer service.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with Caterease.
A strong desire to learn and grow into a full Event Coordinator.

Compensation & Benefits

Salary: $48,000 – $55,000 per year (Full-time)
401(k) with company match
Health, dental, and vision insurance
Paid time off
Opportunities for professional growth and advancement

Schedule:

8–10-hour shifts
Weekend and evening availability required

Work Location:

Based in Malvern, PA

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

event planning assistant jobs in philadelphia pa

Assistant Event Planner/Coordinator

Assistant Director, Engagement and Events

Event Assistant

FOUNDATION PROJECT COORDINATOR

Event Setup and Breakdown Helpers

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