Top 26 Facility coordinator Jobs in Philadelphia Pa

Facilities & EHS Specialist
Pengate Handling Systems, Inc. —Chalfont, PA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
8d
Facilities Customer Service & Work Order Coordinator
Drexel University —Philadelphia, PA
- $60,240 - $90,350 a year
- Full-time
- Mid-level
- 3 years
- University
Facilities Coordinator
USWM, LLC —Philadelphia, PA
- $74,000 - $96,500 a year
- Full-time
- Ability to walk for extended periods
- Bachelor of Science
- Mid-level
Quick Apply
Facilities Coordinator
American Bible Society —Philadelphia, PA
- Full-time
- Background check
- Mid-level
- Office
Office Administrative Assistant B (Department of Biochemistry and Biophysics)
University of Pennsylvania —Philadelphia, PA
- $19.32 - $27.50 an hour
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
Regional Facilities Coordinator
Kimley-Horn —Philadelphia, PA
- Mid-level
- Office
- Travel
- Profit sharing
- Health insurance
Coordinator, NST Administration and Facilities Operations
Mastery Charter Schools —Philadelphia, PA
- $50,800 - $58,300 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Employee assistance program
- 403(b)
Quick Apply
19h
Facilities Maintenance Coordinator
Sunrise Senior Living —West Chester, PA
- $29.75 - $39.75 an hour
- Full-time
- Mid-level
- Team management
- Cleaning
- Paid holidays
- Health insurance
Facilities Coordinator
Netflix House —King of Prussia, PA
- $25.96 - $36.54 an hour
- Weekends as needed
- 18 years or older
- Google Workspace
- Mid-level
PT Facilities Coordinator
Archdiocese of Philadelphia —Philadelphia, PA
- Part-time
- School experience
- Computer literacy
- Mid-level
Facilities Operations Coordinator
Arora Engineers, Inc. —Chadds Ford, PA
- $70,000 - $90,000 a year
- Full-time
- Customer service
- Mid-level
- Administrative experience
2d
Facilities and Recreation Programming Specialist
Saint Joseph's University —Philadelphia, PA
- $38,000 - $40,000 a year
- Weekends as needed
- Mid-level
- University
- Bachelor's degree
RN- Nurse Aide Evaluator - PA, Philadelphia (full-time)
Credentia Nurse Aide LLC —Philadelphia, PA
- Full-time
- RN License
- Computer literacy
- Office
Administrative Assistant
Allied Universal —Conshohocken, PA
- $20 an hour
- Full-time
- Office
- High school diploma or GED
- 1 year
- AD&D insurance
- Paid holidays
Quick Apply
Materials Expediter / Facility Coordinator
Delaware Valley University —Doylestown, PA
- Full-time
- Clean driving record
- Computer literacy
- Writing skills
Quick Apply
8d
Nursing Facility Service Coordinator - Kutztown area - Remote
Amcord Care —Southampton, PA
- $20 an hour
- Full-time
- Hybrid work
- Skilled nursing facility
- Mid-level
- 3 years
Quick Apply
Facilties Coordinator Part-Time
Laurel House Inc. —Norristown, PA
- $22 - $25 an hour
- Part-time
- Inventory management
- Mid-level
- Office
- Paid time off
Quick Apply
3d
Facilities Maintenance Coordinator
TESTEQUITY LLC —Worcester, PA
- $29 - $34 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply

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Facilities & EHS Specialist

Pengate Handling Systems, Inc. -
Chalfont, PA

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
8 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance
Referral program

Qualifications

Project team coordination
Computer operation
Communication with suppliers
Teamwork
Microsoft Excel
Contractor management
Microsoft Outlook
Operations management
Coordinating with subcontractors on construction projects
Safety regulations
Supplier relationship improvement
Vendor relationship management
Organizational skills
Managing projects
Business Administration
Cross-functional collaboration
Construction vendor management
Property management
Cross-functional communication

Full Job Description

Pengate Handling Systems is one of the leading material handling equipment and warehouse solutions providers in the Northeast. As an authorized Raymond dealer, we help businesses improve productivity through innovative equipment, automation, warehouse solutions, rentals, service, parts, and fleet management.

Our success is built on strong customer relationships, operational excellence, and the dedication of our employees. We foster a collaborative, team-oriented culture where employees are empowered to grow professionally while making a meaningful impact on our customers and the organization.

If you're looking to join a company that values teamwork, integrity, continuous improvement, and exceptional customer service, we'd love to hear from you.

Pengate Handling Systems is seeking a proactive and organized Facilities & EHS Specialist to oversee the day-to-day management of our facilities while supporting company-wide environmental, health, and safety initiatives. This position is ideal for a safety professional looking to expand into facilities management or a facilities professional with a strong interest in workplace safety.

As the primary point of contact for facility operations, you will partner closely with branch leadership, service managers, procurement, and third-party vendors to ensure our locations remain safe, compliant, well-maintained, and operationally efficient. You'll play a key role in managing facility projects, coordinating vendor services, supporting regulatory compliance, and driving continuous improvement across our branch network.

Duties & Responsibilities

Facilities Management

Manage facility maintenance projects and day-to-day building operations across multiple branch locations.
Partner with onsite coordinators and service managers to prioritize facility repairs and operational needs.
Coordinate vendors and contractors for repairs, preventative maintenance, capital improvements, and facility upgrades.
Ensure projects are completed safely, on time, within budget, and in accordance with company standards.
Partner with Procurement to manage vendor relationships, service agreements, leases, and facility contracts.
Develop and maintain preventative maintenance schedules for HVAC, electrical, plumbing, fire protection, security, and other building systems.
Track facility work orders, maintenance requests, project status, and expenditures.
Coordinate facility support services including janitorial, landscaping, snow removal, pest control, waste removal, and recycling.
Manage workspace planning, office moves, furniture procurement, and facility space utilization.
Assist with facility budgeting and capital improvement planning.

Environmental, Health & Safety (EHS)

Support compliance with OSHA, EPA, DOT (where applicable), and other federal, state, and local regulations.
Conduct facility inspections, safety audits, Job Hazard Analyses (JHAs), and risk assessments.
Identify workplace hazards and partner with leadership to implement corrective actions.
Participate in incident investigations, determine root causes, and assist in developing preventative measures.
Coordinate contractor safety programs and ensure third-party vendors comply with Pengate safety standards.
Support emergency preparedness efforts including evacuation planning, fire drills, spill response, and business continuity planning.
Maintain OSHA logs, inspection records, training documentation, and regulatory compliance files.
Monitor facility sustainability initiatives, including energy consumption, waste management, and recycling programs.
Support the development and delivery of safety training programs that promote a strong culture of safety throughout the organization.

Required Skills & Abilities

Strong project management and organizational skills with the ability to manage multiple priorities across various locations.
Experience coordinating vendors, contractors, and facility projects from planning through completion.
Knowledge of commercial building systems, including HVAC, electrical, plumbing, fire protection, and security systems, is preferred.
Understanding of OSHA regulations and workplace safety best practices.
Excellent communication and interpersonal skills with the ability to build relationships across all levels of the organization.
Strong problem-solving, analytical, and decision-making abilities.
Ability to work independently while managing competing priorities.
High attention to detail with excellent follow-through.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Experience with CMMS, facilities management software, or work order management systems is preferred.

Education & Experience

Associate's or Bachelor's degree in Occupational Safety, Environmental Health & Safety, Facilities Management, Construction Management, Business, or a related field preferred.
Equivalent combination of education and relevant experience will be considered.
3–5 years of experience in facilities management, occupational safety, environmental health and safety, project coordination, or a related field.
Experience supporting multiple locations is preferred.
Experience in industrial, warehouse, manufacturing, distribution, or material handling environments is highly desirable.
Candidates with a strong safety background who are interested in growing into facilities management are encouraged to apply.

Physical Requirements

Prolonged periods of sitting and working on a computer.
Frequent travel between branch locations as needed.
Ability to walk through warehouse, shop, and office environments to conduct inspections and oversee projects.
Ability to climb ladders, access rooftops, and navigate mechanical spaces when necessary.
Ability to occasionally lift and carry up to 30 pounds.
Ability to bend, kneel, crouch, and stand for extended periods while conducting inspections or managing projects.
Ability to work in varying indoor and outdoor environments, including exposure to weather conditions and industrial settings.

Benefits

Competitive compensation
Medical, Dental, and Vision Insurance
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
Company-paid Life Insurance and Short-Term Disability
Voluntary Long-Term Disability and Supplemental Life Insurance
401(k) Retirement Plan with Company Match
Paid Time Off and Paid Holidays
Employee Assistance Program (EAP)
Tuition Reimbursement and Professional Development Opportunities
Employee Referral Bonus Program
Opportunities for Career Growth and Advancement
Collaborative, team-oriented work environment

Pengate Handling Systems is an Equal Opportunity Employer. We are committed to fostering an inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facility coordinator jobs in philadelphia pa

Facilities & EHS Specialist

Facilities Customer Service & Work Order Coordinator

Facilities Coordinator

Facilities Coordinator

Office Administrative Assistant B (Department of Biochemistry and Biophysics)

Regional Facilities Coordinator

Coordinator, NST Administration and Facilities Operations

Facilities Maintenance Coordinator

Facilities Coordinator

PT Facilities Coordinator

Facilities Operations Coordinator

Facilities and Recreation Programming Specialist

RN- Nurse Aide Evaluator - PA, Philadelphia (full-time)

Administrative Assistant

Materials Expediter / Facility Coordinator

Nursing Facility Service Coordinator - Kutztown area - Remote

Facilties Coordinator Part-Time

Facilities Maintenance Coordinator

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