Top 67 Hospital administration Jobs in Philadelphia Pa

Department Coordinator
Children’s Hospital of Philadelphia —Philadelphia, PA
- $58,300 - $72,900 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Data analysis skills
Quick Apply
4d
Administrative Coordinator, Primary Care - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Primary Care
- Mid-level
- Bachelor's degree
Receptionist/Scheduler, Rheumatology - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- 1 year
- Entry level
RECEPTIONIST / SECRETARY - RADIOLOGY - FOX CHASE CANCER CENTER
Temple University Health System —Philadelphia, PA
- Per diem
- Hospital
- Mid-level
- High school diploma or GED
6d
Administrative Fellow
Children’s Hospital of Philadelphia —Philadelphia, PA
- $20,800 - $110,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Specialist, Radiology - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- Typing
- 1 year
13d
Administrative Assistant / Laboratory Services / Per Diem/PPMC
Penn Medicine —Philadelphia, PA
- Per diem
- Mid-level
- High school diploma or GED
- Typing
- Tuition reimbursement
Quick Apply
3d
Administrative Fellow
Cooper University Hospital —Camden, NJ
- $29 - $48 an hour
- Full-time
- Hospital
- Project management
- Master of Business Administration
- Health insurance
- Dental insurance
3d
Administrative Assistant
Temple University Health System —Philadelphia, PA
- Full-time
- HIPAA
- Administrative experience
- High school diploma or GED
Admin Specialist - Office of Community Outreach, Fox Chase cancer Center
Temple University Health System —Philadelphia, PA
- Full-time
- 5 years
- Word processing
- Office
Executive Associate III - Department of Surgery
Children’s Hospital of Philadelphia —Philadelphia, PA
- $74,250 - $94,660 a year
- Full-time
- Surgery
- High school diploma or GED
- Bachelor's degree
Quick Apply
Unit Secretary - Weekend Program
Main Line Health —Bryn Mawr, PA
- Rotating weekends
- Hospital
- High school diploma or GED
- Organizational skills
- Free parking
- Employee discount
9d
Administrative Assistant - Executive Office | Full-Time
Wills Eye Hospital —Philadelphia, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health insurance
- Dental insurance
Quick Apply
Full-Time Medical Receptionist
Independent Physicians Medical Center —Philadelphia, PA
- Email
- Mid-level
- 3 years
- Hospital experience
Administrative Assistant, Academic Affairs
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Office
- High school diploma or GED
- University
- AD&D insurance
- Disability insurance
10d
L&D FT Unit Secretary 32 hrs/week-night shift
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Acute care
- Hospital
- Inventory management
- AD&D insurance
- Disability insurance
Receptionist/Scheduler, Ophthalmology @ Chestnut Hill - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- High school diploma or GED
- 1 year
- Entry level
3d
LAI Senior Director - Administration - Operations & Strategy
Children’s Hospital of Philadelphia —Philadelphia, PA
- $142,700 - $189,100 a year
- Full-time
- Customer service
- 3 years
- Master's degree
Quick Apply
3d
Unit Secretary - Evening Telemetry
Thomas Jefferson University and Hospitals —Philadelphia, PA
- Full-time
- Acute care
- Hospital
- Inventory management
- AD&D insurance
- Disability insurance
3d
Business Office Coordinator - REMOTE
Belmont Behavioral Health System —Philadelphia, PA
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
3d

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Department Coordinator

Children’s Hospital of Philadelphia -
Philadelphia, PA

Quick Apply

Job Details

Full-time
$58,300 - $72,900 a year
4 days ago

Qualifications

Microsoft Outlook
Team leadership
Writing skills
Content editing
Content writing
Data analysis skills
Executive administrative support
High school diploma or GED
Meeting facilitation
Project management software
Managing projects
Operational budget management
Organizational budget management
Team building

Full Job Description

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers
Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview
The role is responsible for managing the daily administrative functions that support operations of the Department. Facilitates multiple ongoing projects and designs and maintains multiple databases and dashboards. Is responsible for the effective operations of all clerical support activities, purchasing/supply management, and the daily operational needs of the Department.

What you will do

Manages some financial functions for department/programs.
Enters and authorizes numerous weekly purchases and expenses for the department.
Collaborates with purchasing to ensure that product selections, vendor choice and price are consistent with hospital practices/policies.
Manages all staff financial inquiries and requests (e.g. unit orders, conference registrations, travel requests, etc.).
Identifies cost saving opportunities.
Follows up with vendors to ensure timely submission of invoices.
Processes Payroll.
Provides administrative support to Leadership.
Maintains calendars, sets up appointments, and coordinates numerous department meetings.
Assists in the preparation and coordination of meetings, responsibilities including scheduling, agenda writing, minute-taking, photocopying, and catering requests.
Takes and distributes meeting minutes in a timely fashion.
Prepares PowerPoint presentations, letters, reports, memoranda, and related materials as requested.
Updates department phone directory and Outlook distribution lists.
Manages a high volume of internal and external calls for all programs within the departments; Discerns urgent calls and acts on them appropriately and arranges for phone coverage utilizing all support staff as needed.
Processes incoming/outgoing mail and high volumes of packages for the department.
Ensures all areas are sufficiently stocked with necessary supplies at all times, tracking supply inventory levels and maintaining office/departmental supplies in an organized fashion.
Manages employee schedules for departmental time off calendar.
Creates and updates new hire orientation content and packets as needed.
Coordinates new employee material needs (e.g., keys, phones, mailbox, belongings space).
Updates and prepares the New Employee Orientation with appropriate manager and provides office orientation for all new hires.
Serves as a resource to all department staff.
Carefully monitors usage of supplies and equipment to eliminate or minimize waste and/or misuse of supplies and equipment.
Quality/Process Improvement
Leads and/or assists with special projects, including coordinating staffing for the project, maintaining minutes and project schedules and deadlines.
Develops and implements operational improvements as indicated.
Oversees and maintains departmental data collection.
Triages staffing issues to appropriate manager/leader

Education Qualifications

High School Diploma / GED Required
Bachelor's Degree Business Administration, Finance, Health or related field Preferred

Experience Qualifications

At least five (5) years Administrative experience to C-Level Executives or Physicians Required
At least three (3) years Previous experience interacting with high-level executives. Required

Skills and Abilities

Group process facilitation, team building, problem solving, analysis of data, program planning, budget development and justification, writing and editing, astute attention to detail, initiative, high EQ, self-starter, self motivated, proactive and intuitive thinker.
Proficient to Advanced Office Suite/Office 365 user
Proficient to Advanced in Outlook
Proficient to Advanced in Task Management/Project Management Tools

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.
EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

$58,300.00 - $72,900.00 Annually

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.

Quick Apply

Refine Your Search

hospital administration jobs in philadelphia pa

Department Coordinator

Administrative Coordinator, Primary Care - Temple Faculty Practice

Receptionist/Scheduler, Rheumatology - Temple Faculty Practice

RECEPTIONIST / SECRETARY - RADIOLOGY - FOX CHASE CANCER CENTER

Administrative Fellow

Administrative Specialist, Radiology - Temple Faculty Practice

Administrative Assistant / Laboratory Services / Per Diem/PPMC

Administrative Fellow

Administrative Assistant

Admin Specialist - Office of Community Outreach, Fox Chase cancer Center

Executive Associate III - Department of Surgery

Unit Secretary - Weekend Program

Administrative Assistant - Executive Office | Full-Time

Full-Time Medical Receptionist

Administrative Assistant, Academic Affairs

L&D FT Unit Secretary 32 hrs/week-night shift

Receptionist/Scheduler, Ophthalmology @ Chestnut Hill - Temple Faculty Practice

LAI Senior Director - Administration - Operations & Strategy

Unit Secretary - Evening Telemetry

Business Office Coordinator - REMOTE

I want to receive the latest job alert for hospital administration in philadelphia pa

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