Top 5 Executive secretary Jobs in Phoenix, Az

Executive Administrative Coordinator
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Weekends as needed
- Customer service
- Research
- Office
- Wellness program
- Continuing education credits
14d
Executive Secretary (HHS)
Salt River Pima-Maricopa Indian Community —Scottsdale, AZ
- $59,157 - $78,390 a year
- Weekends as needed
- High school
- Customer service
- Military
- Wellness program
- Health savings account
Clerical Assistant
Gold Level Media LLC —Phoenix, AZ
- $15 - $20 an hour
- Full-time
- Word processing
- Writing skills
- Office
- 401(k)
- Opportunities for advancement
Quick Apply
Executive Assistant
Catholic Charities Comm —Phoenix, AZ
- From $22 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Paid holidays
Quick Apply
6d

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Office Coordinator
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Executive Administrative Coordinator

District Support Services Center
Tempe, AZ

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Job Details

Full-time
$64,989.46 - $84,486.50 a year
14 days ago

Benefits

Wellness program
Continuing education credits
403(b) matching
457(b)
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
403(b)
Professional development assistance
Loan forgiveness
Flexible schedule
Life insurance

Qualifications

Executive administrative support
Bachelor's degree in business administration
Bachelor's degree

Full Job Description

Salary Range

$64,989.46 - $84,486.50/annually, DOE

Grade

117

Work Schedule

Monday - Friday, 8am - 5pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision—creating excellence in education for a better world.

We focus on people—not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we’re changing college.

We don’t just support our community—we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

Nationwide Medical, Dental, and Vision Coverage
Paid Time Off: Vacation, Sick Leave, and Personal Time
20 Paid Observed Holidays
Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
Tuition Reimbursement for employees and dependents
Annual Professional Development Funding
Flexible Work Schedules

Employee Health & Wellness Programs:

District-Wide Wellness Program with Workshops and Webinars
Monthly Health & Wellness Calendar and Newsletter
Virta Diabetes Reversal Program and Support Groups
Employee Assistance Program (EAP)
Sight-On-Site Eye Care Services
Pre-Retirement Planning Events
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Executive Administrative Coordinator provides C-suite executive level support to the President & CEO of the Maricopa Community Colleges Foundation (MCCF). Secondarily, the position provides support to the leadership team including the Chief Operating Officer, Chief Development Officer and Fiscal Director.

This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Foundation and serves as the liaison to the MCCF Board of Directors; preparing agendas, presentations, developing minutes, acquiring financials, delivering communications and developing supporting documents. This position provides support to the President & CEO for matters pertaining to the Chairman's Executive Council (CEC) and/or Governing Board.

Work assignments and expectations are reflective of the district-wide and community focused scope of work. The Executive Administrative Coordinator organizes and coordinates executive outreach and external relations efforts and oversees special projects. This position works independently on projects and other assignments, from conception to completion, and handles a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative.

Essential Functions

50% – President & CEO Executive Support and Board Governance

Serve as the trusted Executive Assistant to the President & CEO, anticipating needs, managing priorities, and ensuring seamless execution of executive responsibilities
Manage the President & CEO's complex and constantly changing calendar, exercising independent judgment to prioritize competing demands and strategically allocate executive time
Serve as the primary point of contact for the President & CEO, responding to inquiries, resolving issues independently when appropriate, and ensuring timely follow-up
Prepare executive briefings, talking points, presentations, reports, correspondence, and meeting materials for Board meetings, community events, donor meetings, legislative visits, and executive presentations
Research, compile, analyze, and summarize information to support executive decision-making and strategic initiatives
Monitor and track strategic initiatives, organizational priorities, and executive action items to ensure timely completion and accountability across the organization
Coordinate confidential executive communications involving personnel matters, legal issues, contracts, governance, and donor relations
Serve as recording secretary for the Foundation Board of Directors and Executive Committee, ensuring accurate meeting minutes, official records, and compliance with governance requirements
Coordinate all aspects of Board and committee meetings including annual calendars, agendas, board packets, resolutions, presentations, meeting logistics, minutes, action items, and follow-up
Maintain accurate and confidential records related to board meetings including board policies, bylaws, committee rosters, governance documents, and historical records
Ensure timely completion of Board action items and maintain tracking systems for Board requests and organizational follow-up
Coordinate Board member orientation, onboarding, annual acknowledgements, conflict-of-interest statements, and governance documentation
Maintain strong working relationships with Foundation Board members while providing exceptional customer service and responsiveness

30% – Executive Leadership Team & Strategic Initiatives

Provide administrative and project support to the Chief Operating Officer, Chief Development Officer, and Fiscal Director
Coordinate projects on behalf of the President & CEO and executive leadership team
Support the Resource Development Council by coordinating monthly planning meetings and Council meetings, including scheduling, agenda preparation, presentations, communications, reports, surveys, and special projects
Assist with planning and execution of annual retreats, fundraising initiatives, and development activities
Support event coordination efforts, including logistics, technology needs, space planning, and vendor coordination
Plan and facilitate executive leadership meetings, retreats, strategic planning sessions, conferences, and events; serve as a point of coordination for executive projects and initiatives
Conduct research and compile information and data to support executive reports, presentations, and decision-making
Track deliverables, timelines, and action items to support operational and strategic objectives
Assist with implementation of strategic initiatives by monitoring milestones, deadlines, risks, and deliverables
Prepare executive dashboards, reports, and metrics for leadership review

15% – Office Operations and Administrative Coordination

Coordinate executive office workflow and establish systems that improve communication and information management
Maintain executive filing systems, governance records, and confidential organizational documents in accordance with records retention requirements
Maintain the appearance, functionality, and organization of the Foundation office
Manage office supplies, equipment, and vendor coordination
Process and distribute incoming and outgoing mail
Greet Foundation guests and serve as liaison for office visitors
Coordinate staff meetings, room scheduling, and shared calendars
Act as liaison between the Foundation office and district departments, educational institutions, external organizations, and the public, managing information flow appropriately
Assist with onboarding and coordination of new employees
Recommend improvements to administrative policies, office systems, and workflows to enhance efficiency and effectiveness

5% – Special Projects and Other Duties

Support organizational planning by coordinating executive priorities, timelines, and implementation activities
Identify opportunities to improve executive office operations through process improvement and technology solutions
Perform highly confidential assignments requiring independent judgment and sound decision-making
Perform special projects and other duties as assigned in support of the Foundation’s mission and leadership priorities

Minimum Qualifications

Bachelor’s Degree from a regionally accredited institution in business administration and six (6) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a C-suite executive level manager

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered

Desired Qualifications

Six or more years experience supporting a C-suite Executive
Five or more years with non-profit board management
Five or more years of experience coordinating, executing, and evaluating projects and activities
Five or more years of experience working with a diverse group of people including internal and external
Excellent communications skills as evidenced in cover letter and resume
Documented experience developing and delivering presentations
Intermediate experience with Microsoft Office Suite
One year of full-time relevant MCCCD experience during the previous two years

Special Working Conditions

May be required to travel to one or all of the ten Maricopa Community Colleges to assist or train staff. May be required to work some evening and weekend hours.

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or;
Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD’s policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at [email protected]

MCCCD is an Equal Opportunity Employer.

Posting Close Date

Open until filled

First Review: Tuesday, August 18, 2026

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

Apply Now

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executive secretary jobs in phoenix, az

Executive Administrative Coordinator

Executive Secretary (HHS)

Clerical Assistant

Executive Assistant

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Grade

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Work Calendar

Maricopa Summary

Benefits

Job Summary

Essential Functions

Minimum Qualifications

Desired Qualifications

Special Working Conditions

How to Apply

Posting Close Date

EEO, Title IX, & Clery Act

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