Top 1147 Receptionist administrative assistant Jobs in Phoenix, Az

Service Admin & Billings Coordinator
Jenco Inc —Scottsdale, AZ
- ERP systems
- Research
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
20h
Experienced Dental Front Office Coordinator
Phoenix Biological Dentistry —Phoenix, AZ
- $19 - $29 an hour
- Full-time
- Background check
- Dental office
- Medical office experience
- 401(k)
- Paid time off
Quick Apply
CBX ( Cyclebar Front Desk Experience Associate) (Scottsdale 101)
CycleBar of United Fitness —Phoenix, AZ
- Part-time
- Hospitality
- Computer literacy
- English
Quick Apply
Front Desk Recerptionist at Chiropractic office
The Bone and Joint Wellness Center —Scottsdale, AZ
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- HIPAA
- Health savings account
- Health insurance
Quick Apply
Veterinary Receptionist and Assistant -Bilingual Community Clinic Coordinator
Arizona Animal Welfare League —Phoenix, AZ
- From $20 an hour
- Full-time
- Spanish
- Patient monitoring
- English
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant/Front Desk Receptionist – Residential Remodeling | North Phoenix, AZ
ArDan Construction —Phoenix, AZ
- $18 - $23 an hour
- Full-time
- Inventory management
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
3d
Administrative Assistant
Optum —Scottsdale, AZ
- $18 - $32 an hour
- Full-time
- 18 years or older
- CPR Certification
- BLS Certification
- On-the-job training
3d
Administrative Assistant
Celtic Elevator —Phoenix, AZ
- $24 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Assistant
RJR Technologies, Inc. —Phoenix, AZ
- $21.50 - $26.00 an hour
- Full-time
- Background check
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
4d
Front Desk Coordinator
GUYETTE FACIAL & ORAL SURGERY CENTER —Scottsdale, AZ
- $20 - $26 an hour
- Dental office
- Administrative experience
- High school diploma or GED
4d
Executive Assistant - Part-Time
Resilient Health —Phoenix, AZ
- $30 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Research
Administrative Coordinator
SUNSHINE RESIDENTIAL HOMES INC —Glendale, AZ
- $50,000 - $55,000 a year
- Monday to Friday
- CPR Certification
- Clean driving record
- Mid-level
Quick Apply
Medical Assistant/Receptionist
Protea Medical Center —Tempe, AZ
- From $20 an hour
- Full-time
- Ability to walk for extended periods
- High school diploma or GED
- Clinic
- Free parking
- Wellness program
Quick Apply
Administrative Assistant (Hybrid)
RR Donnelley —Phoenix, AZ
- $17.74 - $24.47 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
5d
Front Desk Assistant
BOYS & GIRLS CLUBS OF SCOTTSDALE INC —Scottsdale, AZ
- $15.50 an hour
- Part-time
- High school diploma or GED
- Ability to sit for extended periods
- Cleaning
Administrative Assistant
Judicial Branch of Arizona in Maricopa County —Phoenix, AZ
- $22.09 - $34.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Wellness program
- Paid holidays
10h
Office Administrator
Ecolab Inc. —Phoenix, AZ
- $26 - $29 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Medical Front Office Receptionist
Breastlink —Phoenix, AZ
- $16 - $20 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Clinic
- Health savings account
- Health insurance
7d
Admin - Executive Assistant
Quail Construction —Phoenix, AZ
- $30 an hour
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Specialist
Boise Cascade Company —Phoenix, AZ
- $16.35 - $30.29 an hour
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid parental leave
- Paid holidays
Quick Apply

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Service Admin & Billings Coordinator

Jenco Inc -
Scottsdale, AZ

Quick Apply

Job Details

20 hours ago

Benefits

Disability insurance
Health insurance
Dental insurance
Paid time off
Cell phone reimbursement
Vision insurance
401(k) matching
Benefits from day one
Flexible schedule
Life insurance

Qualifications

Vendor relationship building
Customer communication
High school diploma or GED

Full Job Description

Jenco is looking for a detail-oriented Service Administration and Billings Coordinator to help keep our Service department running smoothly. You'll be the connective tissue between our field technicians, dispatch, vendors, customers, and accounting - making sure service tickets are processed accurately, materials are ordered and ready when techs need them, invoices go out on time, and our customer and job records stay clean and audit-ready.

If you're comfortable juggling a high volume of transactions, confident communicating with customers, vendors, and techs alike, and you like the satisfaction of a well-organized close-out cycle, we'd love to talk to you.

What We Offer

Competitive salary
Benefits on day one
Cell Phone Allowance
Medical/Dental/Vision
$50k Life Insurance (company paid)
Short-term & Long-term Disability (company paid)
401k contributions + company match
Vacation/PTO/Holiday/Flex Holiday
Real opportunities for growth
Regular feedback reviews
Flexible schedule

What You'll Do

Service Administration

Process and review completed service tickets/work orders for accuracy, completeness, and proper documentation
Coordinate with field techs and dispatch to resolve missing or incomplete ticket information
Maintain accurate customer and job records in our service management/ERP system
Support scheduling and dispatch coordination during high-volume periods
Track and follow up on open/aging tickets to keep the close-out cycle moving
Assist with warranty tracking, callback documentation, and service agreement/contract administration
Handle utility/AHJ submissions for permitting purposes
Support fleet management

Procurement & Material Ordering

Review lighting and gear submittals, making corrections as needed
Order materials for service projects based on technician requests, job specs, and stock needs
Source pricing and place purchase orders with approved vendors; track order status and expedite as needed
Match POs to vendor invoices/packing slips and resolve discrepancies
Maintain vendor relationships and monitor pricing for cost-effectiveness
Coordinate material delivery/pickup logistics with techs, warehouse, and job sites
Track open POs and maintain visibility into material spend by job

Billing

Generate and issue accurate customer invoices based on completed service work, T&M tickets, and contracted pricing
Verify pricing, labor rates, material costs, and tax calculations before invoicing
Research and resolve billing discrepancies, customer disputes, and short-pays
Monitor AR aging for service billing and support collections follow-up
Process customer billing portal/AP requirements for commercial accounts (insurance certificates, PO matching, lien waivers, etc.)
Reconcile daily/weekly billing batches against completed job counts

Customer & Cross-Functional Support

Serve as a point of contact for customer billing inquiries
Partner with Accounting/AR on month-end close activities related to service revenue
Support internal reporting on service revenue, material spend, and billing cycle times
Uphold company standards for professionalism and customer experience in every interaction

What You Bring

4+ years of experience in service administration, billing, dispatch, procurement, and/or office coordination - construction, trades, or field service industry strongly preferred (electrical, HVAC, plumbing, or similar)
Working knowledge of service/field management software and strong Excel skills
Experience with purchase order processes and vendor coordination; familiarity with electrical materials/supply houses a plus
High attention to detail with strong numerical accuracy
Ability to manage a high volume of transactions and shifting priorities in a fast-paced environment
Strong written and verbal communication skills; comfortable interfacing with customers, vendors, and field crews
Understanding of basic AR/invoicing principles; tax-jurisdiction billing experience a plus
High school diploma required; Associate's degree in business or related field a plus

Work Environment Primarily office-based, with occasional visits to the warehouse, job sites, or vendor locations for material coordination and pickup/delivery logistics.

Quick Apply

Refine Your Search

receptionist administrative assistant jobs in phoenix, az

Service Admin & Billings Coordinator

Experienced Dental Front Office Coordinator

CBX ( Cyclebar Front Desk Experience Associate) (Scottsdale 101)

Front Desk Recerptionist at Chiropractic office

Veterinary Receptionist and Assistant -Bilingual Community Clinic Coordinator

Administrative Assistant/Front Desk Receptionist – Residential Remodeling | North Phoenix, AZ

Administrative Assistant

Administrative Assistant

Administrative Assistant

Front Desk Coordinator

Executive Assistant - Part-Time

Administrative Coordinator

Medical Assistant/Receptionist

Administrative Assistant (Hybrid)

Front Desk Assistant

Administrative Assistant

Office Administrator

Medical Front Office Receptionist

Admin - Executive Assistant

Administrative Specialist

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