Top 230 office administrator Jobs in phoenix

Office Manager Primary Care
Southwellness —Paradise Valley, AZ
- From $50,000 a year
- Full-time
- OSHA
- Primary Care
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
5d
Office Manager
Raegan Ford Design —Scottsdale, AZ
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Quick Apply
Customer Success Manager
Invoice Integrators —Scottsdale, AZ
- $70,000 a year
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Office Assistant - Office Coordinator
AIRES LLC —Phoenix, AZ
- From $16.50 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
4d
Dental Office Manager/Treatment Coordinator
Confidential —Phoenix, AZ
- $16 - $25 an hour
- Full-time
- Spanish
- Dental office
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Clive Collective —Phoenix, AZ
- $25 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Employee discount
Quick Apply
Office Administrator
BDO —Phoenix, AZ
- $75,000 - $128,000 a year
- Full-time
- Oracle
- Mid-level
- Office
- Employee stock ownership plan
- Opportunities for advancement
Administration Support
Sandvik —Phoenix, AZ
- $27 - $32 an hour
- Online Application
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
2d
Office Administrator
FinePoint HR —Phoenix, AZ
- $22 - $28 an hour
- Full-time
- Hospitality
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Front Office Administrator
Forte Homes —Chandler, AZ
- $24 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
Full Charge Bookkeeper/Office Manager
Fransmart —Scottsdale, AZ
- $65,000 - $90,000 a year
- Full-time
- Background check
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
6d
Clinic Manager / Medical Office Manager
Advanced Foot Care —Phoenix, AZ
- $25 - $35 an hour
- Full-time
- Hospital
- HIPAA
- Administrative experience
Quick Apply
10d
Office Administrator
Ascent Custom Millwork —Phoenix, AZ
- Full-time
- ERP systems
- Research
- Mid-level
Quick Apply
Office Coordinator
Marquee Asset Management, LLC —Scottsdale, AZ
- From $50,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Front Office Administrator
Adobe Population Health —Phoenix, AZ
- $19 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid training
- Mileage reimbursement
Quick Apply
Administrative Services Manager
PLANNED PARENTHOOD ARIZONA INC —Phoenix, AZ
- $29.00 - $31.50 an hour
- Full-time
- Microsoft Excel
- Salesforce
- Research
Office Administrator
NEIGHBORHOOD ASSISTANCE CORP. OF AMERICA —Phoenix, AZ
- $21 - $25 an hour
- Full-time
- Customer service
- Entry level
- Health insurance
- Dental insurance
Quick Apply
5d
Office Administrator
Sandbar Development —Gilbert, AZ
- From $50,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
Quick Apply
Office Manager
Gourmet Foods International —Tolleson, AZ
- $55,000 - $75,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Profit sharing
- Paid parental leave
Quick Apply
Office Administrator
MSR-FSR —Chandler, AZ
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Disability insurance
- Health insurance
Quick Apply

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Office Manager Primary Care

Southwellness
Paradise Valley, AZ

Quick Apply

Job Details

Full-time
From $50,000 a year
5 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Athenahealth
Customer communication
Patient scheduling systems
Staff supervision
Teamwork
OSHA
Electronic health records (EHR) management
Medical insurance coverage verification
Team leadership
Healthcare practice team management
EMR/EHR
Healthcare practice operations management
QuickBooks
Business Administration
Productivity software
Business
Associate's degree

Full Job Description

Position Summary

We are seeking an experienced and highly organized Primary Care Office Manager to oversee the daily operations of a busy outpatient primary care practice. The ideal candidate will have strong leadership skills, experience managing a small medical office, proficiency with AthenaOne (Athenahealth), and working knowledge of QuickBooks. This individual will be responsible for staff management, patient satisfaction, operational efficiency, financial oversight, and ensuring compliance with healthcare regulations.

Key ResponsibilitiesPractice Operations

Manage the day-to-day operations of the medical office.
Ensure smooth patient flow and efficient scheduling.
Monitor office productivity and implement process improvements.
Maintain office policies, procedures, and workflows.
Coordinate vendor relationships and office supplies procurement.
Address patient concerns and resolve service-related issues professionally.

Staff Management

Supervise and support front office and clinical staff.
Assist with recruiting, interviewing, hiring, onboarding, and training employees.
Conduct performance evaluations and provide coaching as needed.
Develop and manage employee schedules to ensure adequate coverage.
Foster a positive and collaborative workplace culture.
Address employee concerns and maintain compliance with company policies.

AthenaOne Management

Utilize AthenaOne for scheduling, patient registration, insurance verification, billing oversight, and reporting.
Monitor provider schedules and appointment utilization.
Generate and analyze operational and financial reports.
Troubleshoot workflow issues within the EMR and coordinate with Athena support when necessary.
Train staff on AthenaOne best practices and workflow improvements.

Financial Management & QuickBooks

Manage accounts payable and accounts receivable functions.
Process invoices and maintain accurate financial records using QuickBooks.
Reconcile bank statements and credit card transactions.
Assist with monthly financial reporting and budgeting.
Monitor office expenses and identify cost-saving opportunities.
Coordinate with external accountants and payroll providers as needed.

Compliance & Quality Assurance

Ensure compliance with HIPAA, OSHA, CLIA, and applicable healthcare regulations.
Maintain personnel files and required documentation.
Support quality improvement initiatives and accreditation requirements.
Monitor completion of mandatory employee training and certifications.

Patient Experience

Promote exceptional customer service standards.
Resolve patient complaints and concerns promptly.
Monitor patient satisfaction and implement improvement strategies.
Ensure a welcoming and professional office environment.

QualificationsRequired

Minimum 3 years of medical office management experience, preferably in primary care or family medicine.
Hands-on experience with AthenaOne (Athenahealth).
Proficiency in QuickBooks.
Experience supervising and managing staff.
Strong understanding of medical billing, insurance verification, and healthcare operations.
Excellent communication, leadership, and problem-solving skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office Suite.

Preferred

Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or related field.
Experience with payroll processing and HR functions.
Knowledge of value-based care and quality reporting programs.

Compensation & Benefits

Competitive salary based on experience.
Paid time off and holidays.
Health insurance benefits (if applicable).
Retirement plan options (if applicable).
Professional development opportunities.

Core Competencies

Leadership & Team Development
Medical Practice Operations
AthenaOne Expertise
QuickBooks Financial Management
Customer Service Excellence
Regulatory Compliance
Problem Solving & Decision Making
Communication & Interpersonal Skills

Ideal Candidate:
A proactive and detail-oriented healthcare professional who can effectively manage a small primary care office, lead staff, optimize AthenaOne workflows, maintain financial accuracy through QuickBooks, and ensure an exceptional patient experience.

Pay: From $50,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in phoenix

Office Manager Primary Care

Office Manager

Customer Success Manager

Office Assistant - Office Coordinator

Dental Office Manager/Treatment Coordinator

Administrative Assistant

Office Administrator

Administration Support

Office Administrator

Front Office Administrator

Full Charge Bookkeeper/Office Manager

Clinic Manager / Medical Office Manager

Office Administrator

Office Coordinator

Front Office Administrator

Administrative Services Manager

Office Administrator

Office Administrator

Office Manager

Office Administrator

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