Top 1 Administrative officer Jobs in Phoenix Az

Administrative Services Officer
Arizona Department of Public Safety —Phoenix, AZ
- $57,362.66 - $78,294.94 a year
- Full-time
- Computer literacy
- Basic math
- English
1d

Check out these similar jobs

Based on your search for administrative officer jobs.

Administrative Assistant
Arizona District Court —Phoenix, AZ
Job Details for Administrative Assistant Court Name/Organization Arizona District Court Overview of the Position The U.S. Probation and Pretrial Services…
$56,876 - $65,173 a year
12d
Administrative Services Officer
Arizona Department of Public Safety —Phoenix, AZ
Researches, gathers, summarizes and analyzes data to provide accurate information for briefs, reports, contracts, grant proposals, correspondence and…
$57,362.66 - $78,294.94 a year
1d

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Administrative Assistant to the Chief Financial Officer
Nationwide Children's Hospital —Columbus, OH
Drafts correspondence and responses to routine memos and letters. Excels at working in a team environment to coordinate the executive’s strategic involvement in…
Senior Small Business Administration Business Development Officer
Northwest Bank —Columbus, OH
75% of calls prospecting new clients and relationships. Complete understanding of all financial products, target markets, and solutions with a strong emphasis…
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for administrative officer in phoenix az

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative officer jobs near phoenix az

Administrative Officer jobs in Phoenix, AZ

Administrative Officer jobs in Fort Lauderdale, FL

Administrative Assistant jobs in Lexington, SC

Administrative Assistant jobs in Harrisburg, PA

High End Security Officer jobs in New York, NY

Administrative Officer jobs in Alexandria, VA

Administrative Officer jobs in Baltimore County, MD

Administrative Services Officer

Arizona Department of Public Safety -
Phoenix, AZ

Apply Now

Job Details

Full-time
$57,362.66 - $78,294.94 a year
1 day ago

Qualifications

Statistics
Computer operation
Confidential information handling
Basic math
Presentations for conferences or internal meetings
Content editing
Content writing
Statistical analysis for research
Employee relationship building
English
Administrative experience
Policy & process development
Accounting
Desktop applications
Typing
Content review
Policy Development
File organization

Full Job Description

Summary Statement

The Arizona Department of Public Safety is seeking motivated and experienced personnel to join our team. The Administrative Services Officer performs moderate to difficult administrative and analytical work in a staff capacity in areas such as administrative services, budget analysis, grants administration, contracts administration, management analysis and research analysis. Performs related duties as assigned. This recruitment will be used to establish an eighteen (18) month eligibility list to fill current and future vacancies. This is a competitive classification.

TESTING

Must successfully complete the examination process. The in-person written test will be held on Friday, August 28, 2026. Approved applicants will receive an email invitation.

A. Multiple Choice
B. Written Exercise & Writing Prompt

Develops, coordinates, analyzes and monitors programs, projects, contracts, grants, overtime limits, funds, budgets and/or budget projections applicable to the work unit.
Prepares, processes and reviews written documents pertaining to work unit (e.g., correspondence, personnel action requests, requisitions, travel requests and claims, requests for proposals, leases, contracts, funding requests, bid specifications, requests for reimbursement, billing statements, etc.) to ensure compliance with applicable laws, policies and procedures.
Researches, gathers, summarizes and analyzes data to provide accurate information for briefs, reports, contracts, grant proposals, correspondence and presentations; to develop, evaluate and project program goals and/or strategic plans; and to develop and propose recommendations.
Tracks time-sensitive events and assignments to ensure timely completion.
May supervise clerical and administrative support personnel and the functions of the work unit, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions.
Maintains various records in compliance with applicable retention schedules.
Develops, reviews and reconciles program reports (e.g., budgetary, financial, statistical, performance, etc.).
Develops and maintains automated systems to update and track information.
Reports information to management regarding project status and program issues (e.g., balances, funding, administrative issues, etc.) and/or presents recommendations related to the work unit.
Participates in and conducts research projects, audits and/or inspections to provide information, make recommendations and procedural changes, and ensure compliance.
Resolves procedural and administrative problems and/or contract discrepancies, and answers questions regarding programs, projects, funds, budgets and/or budget projections pertaining to work unit.
Prepares graphic presentations (e.g., matrices, charts, graphs, spreadsheets, tables, and time lines) to improve information presentation and comprehension.
Conducts needs assessments (e.g., program, equipment, staff, etc.) to determine current and future needs, and to provide recommendations.
Researches, analyzes, interprets and reviews regulations, laws, policies and procedures applicable to program assignment to determine conflicts and ensure compliance.
Reviews research papers, analytical reports, programs and/or data trends to develop innovative approaches to problem solving and program evaluations, and to make recommendations.
May coordinate, direct and review the work of others, internal and/or external, in order to ensure that assigned tasks are completed accurately and in a timely manner.
Represents the Department on committees and task forces. Acts as a liaison between the Department and other agencies or organizations to investigate and resolve problems, exchange information and/or address similar needs.
Initiates, develops and evaluates program proposals/needs to obtain required products, services and/or additional funding.
Develops and updates policies and procedures applicable to the assigned work unit.
Develops, plans, conducts and attends meetings, conferences, seminars and other events to exchange information and/or address needs and concerns.

Knowledge, Skills, and Abilities Required

Knowledge of:

planning and research principles and practices.
principles and practices of public administration.
program and project management.
principles of policy formation.
the rules of English grammar and composition to prepare, review and edit documents.
principles and practices of basic mathematics, accounting and statistics.
principles and practices of team performance and management.
modern office practices, procedures and equipment required to perform office functions in an efficient manner.
local, state and federal laws and regulations applicable to assignment.
records management systems (automated and manual).

Skill in:

composing, editing and proofreading a variety of correspondence, reports and forms.
the application of problem-solving techniques.
the use of computer software programs.
the use of computer keyboard devices.

Ability to:

interpret and summarize complex written and oral information.
exercise initiative and make independent decisions.
work under stringent deadlines.
organize, prioritize and perform multiple tasks.
gather, manipulate, interpret and present statistical data.
independently perform detailed work of a difficult nature with a high degree of accuracy.
establish and maintain effective working relationships with those contacted in the course of assignments.
make presentations to small and large audiences.
effectively communicate orally and in writing at all levels.
exercise sound judgement in safeguarding confidential or sensitive information.
review the work product of others for content, accuracy and conformity.

Minimum Qualifications

Requires three (3) years of experience as an Administrative Assistant with DPS; OR any combination of administrative or financial support experience and/or related education from an accredited college or university to total four (4) years.

NOTE: One (1) year of work experience is equivalent to thirty (30) semester hours of course work from an accredited college or university.

ADDITIONAL REQUIREMENTS:
May be required to travel to perform certain work functions.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Office setting.
May be required to sit for extended periods of time.

Must successfully complete the examination process.

FLSA Status: Non-Exempt

Progression to the next step requires an overall performance rating of at least "Standard" in the last 12 months.

Apply Now

Refine Your Search

administrative officer jobs in phoenix az

Administrative Services Officer

Check out these similar jobs

Explore jobs in cities nearby

I want to receive the latest job alert for administrative officer in phoenix az

Explore jobs in more locations

Summary Statement

Knowledge, Skills, and Abilities Required

Minimum Qualifications

Job Seeker Tools

Employer Tools

Browse

Stay Connected